Accounts Payable Specialist - Invoice Reconciler
Resume:
WORK EXPERIENCE
CONTACT
Ashville, AL *****
******.**********@*****.**
m
SKILLS
Invoice processing
Account reconciliation
Accounts receivable
Oracle ERP systems and
Maximo proficiency
Accounts payable auditing
Financial reporting
ERP software
Microsoft office
Vendor relations
Payment processing
Accounts payable
REFERENCES
Available upon request
BRANDY LAYTON
PROFESSIONAL SUMMARY
Professional with solid experience in financial operations and accounts management, prepared for this role. Strong focus on processing invoices, reconciling statements, and managing vendor relationships, ensuring accuracy and compliance. Reliable team collaborator, adaptable to changing needs, and consistently achieving results in fast-paced environments. Known for attention to detail, problem-solving skills, and effective communication. May 2023 to Present – Accounts Payable Specialist/Invoice Reconciler
American Process Management-Remote-Southern Company Ensured timely payments for all invoices through Oracle ERP, Power BI and Maximo, maintaining strong relationships with vendors and suppliers.
Reduced invoice processing time with accurate data entry and timely vendor communication.
Reached out to vendors and customers to verify information and follow up on client issues.
Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments. Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
Maintained compliance with internal controls and external regulations related to accounts payable processes. Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
Assisted in the preparation of monthly financial statements by providing accurate accounts payable information.
December 2021 to September 2022 – Documentation
Coordinator
Cynet Systems/Amentum – Anniston Army Depot-Anniston, AL Trained junior staff members in accounts payable procedures, increasing overall department efficiency.
Supported management by processing invoices and
documents with consistent on-time delivery.
September 2022 to May 2023 – Supplemental Staffing Analyst The E-Group-Remote-Southern Company
Assisted in preparing monthly reports, providing valuable insights into account performance.
Enhanced financial accuracy by reconciling daily transactions and resolving discrepancies.
Provided timely feedback on recurring issues, enabling proactive adjustments to prevent future occurrences. Developed a system for tracking outstanding items, significantly reducing resolution times.
Trained junior staff members on reconciliation best practices to boost overall team effectiveness.
Conducted thorough research to resolve outstanding items and minimize potential financial risks.
Coordinated with other departments to gather necessary information for accurate reconciliations.
Established a clear communication protocol between departments involved in the reconciliation process, enhancing cross-functional collaboration.
Improved productivity by automating manual processes in the reconciliation workflow.
Collaborated with team members to identify and resolve complex reconciliation issues.
Participated in regular audits of reconciliations to ensure accuracy and adherence to internal controls.
Ensured compliance with company policies and regulatory requirements during the reconciliation process.
Monitored account activity closely, identifying trends or anomalies that required further investigation.
Reduced the occurrence of financial discrepancies by implementing new procedures and controls.
Maintained accurate records, ensuring all account balances were up-to-date and correct.
Responded to customer concerns and questions on daily basis. Used data entry skills to accurately document and input statements.
Handled account payments and provided information
regarding outstanding balances.
Audited and corrected billing and posting documents for accuracy.
Collaborated with customers to resolve disputes.
Utilized various software programs to process customer payments.
Elevated the consistency of company-wide documentation by developing standardized templates for various types of documents.
Provided exceptional customer service by promptly addressing internal and external inquiries regarding document-related matters, ensuring timely resolution and satisfaction. Managed multiple projects concurrently, meeting deadlines while maintaining high-quality standards in documentation deliverables.
Reduced errors in documentation by conducting thorough reviews and implementing strict quality control measures. Conducted periodic audits of existing documents to identify discrepancies, outdated information or gaps in recordkeeping procedures.
Streamlined documentation processes for improved
accessibility and reduced retrieval time.
Supported regulatory compliance by ensuring all
documentation adhered to established guidelines and policies. Facilitated effective communication across departments by providing clear, concise, and well-organized documentation. Increased efficiency of documentation retrieval by creating user-friendly guides and reference materials for staff access. Collaborated with cross-functional teams to gather necessary information for accurate document preparation.
Supported successful project completion through diligent monitoring of document submission deadlines and proactive follow-ups with team members.
Optimized departmental workflow by identifying areas of improvement and recommending process enhancements. Ensured seamless transition during employee turnover periods by maintaining up-to-date knowledge transfer materials. Expedited document approval processes, liaising with stakeholders for timely sign-offs on critical documents. Safeguarded sensitive information through stringent data protection practices and secure storage solutions. Maintained accurate records by diligently updating database entries and tracking changes to documents.
July 2021 to December 2021 – Administrative Assistant Local Finance and Taxes-Pell City, AL
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
Ensured accurate record-keeping with diligent data entry and database management for vital company information. Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Improved document organization with thorough file
maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
Facilitated collaboration within team by organizing regular meetings and tracking project progress.
Boosted team productivity by managing communication channels and ensuring timely responses to inquiries. Maintained inventory of office supplies and placed orders. Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
Improved document processing speed by introducing
automated templates for routine correspondence.
Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
EDUCATION
October 2013 to October 2013 – Bachelor of Science in Business/Interdisciplinary Studies
Grantham University - Lenexa, KS
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