Executive Assistant - QMS & Document Control

Raju Moses

**+ years of experience in Administration, Human Resources, Operations, and Quality Management Systems (QMS)

PROFESSIONAL SUMMARY

Highly organized and proactive Executive Assistant with over 15+ year of diverse experience in administration, HR management, operations, and quality management systems. Proven ability to manage executive schedules, coordinate complex projects, and implement process improvements. Adept at building and maintaining relationships with Internal and external stakeholders, ensuring seamless office operations, and supporting senior management in achieving organizational objectives.

KEY SKILLS

Executive Support & Administration

Human Resources Management

Operations & Office Management

Quality Management Systems (QMS)

Document Control & Compliance

Project Coordination

Client & Vendor Relations

Team Leadership & Supervision

Multilingual Communication: Fluent in English, Hindi, Urdu, Marathi, Malayalam, Tamil, and Basic Arabic

IMS Internal Auditor (ISO 9001, 14001, OHSAS 18001)

PROFESSIONAL EXPERIENCE

Atlantis Trading & Contracting, Doha, Qatar

Office Administrator

January 2017 – October 2024

Supported executive management in administrative tasks, Including scheduling meetings, managing correspondence, and coordinating travel arrangements.

Led document control activities for the Thumama Stadium and Precinct (FIFA 2022) and Gewan Island Project, ensuring compliance with QMS standards.

Collaborated with internal and external stakeholders to ensure the timely completion of project deliverables.

KEO International Consultants, Doha, Qatar

Document Controller (Aconex) April 2015 – September 2016

Managed document control processes, ensuring alignment with QMS standards and project requirements.

Facilitated communication between project teams and stakeholders, enhancing document accuracy and accessibility.

Peregrine Projects & Solutions, Doha, Qatar

HR Administrator

January 2013 – February 2015

Led HR functions, including recruitment, onboarding, employee relations, and performance management.

Implemented HR policies and procedures, improving organizational efficiency and employee satisfaction.

Al Bidda Group, Doha, Qatar

HR-Admin Officer

January 2012 – December 2012

Managed HR and administrative operations, including payroll processing, employee records, and office management.

Coordinated with department heads to address HR-related issues and ensure compliance with company policies.

Blue Steel Factory, New Industrial Area, Doha, Qatar

Coordinator Officer

August 2010 – December 2011

Oversaw office operations, including procurement, inventory management, and vendor relations.

Provided administrative support to the management team, enhancing workflow efficiency.

Al Habtoor-Leighton Group, Doha, Qatar

Site Office QA-QC Coordinator October 2005 – June 2010

Coordinated QA/QC activities on site, ensuring compliance with project specifications and industry standards.

Managed documentation and reporting processes, supporting project quality objectives.

Araak Development & Investment Co., Khartoum, Sudan

Personnel Officer

April 2004 – August 2005

Handled HR operations, including recruitment, training, and employee records management.

Supported senior management in implementing HR strategies andpolicies

Lootah Group of Companies, Dubai, UAE

HR/Personnel Assistant November 1994 – November 2002

Assisted in HR functions, including employee onboarding, payroll processing, and benefits administration.

Provided administrative support to the HR department, ensuring smooth daily operations.

EDUCATION & CERTIFICATIONS

PG-Diploma in Total Quality Management – All India Institute of Management Studies, India

Diploma in HRD – National Institute of Labour Education & Management, India

Diploma in Project Management – ALISON Advance Learning

Diploma in Secretarial Practice – Clare’s Secretarial School, Bombay, India

IMS Internal Auditor Training – Qatar Quality Plus (Doha)

Lead Auditor Training – Integrity Quality Services (Doha)

PERSONAL DETAILS

Nationality: Indian

Visa Status: Qatar RP Transferable

Languages: Fluent in English, Hindi, Urdu, Marathi, Malayalam, Tamil, and Basic Arabic

Marital Status: Married

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