Senior Executive Administrative Coordinator

MICHELE ANNE BEAUPIN

443-***-**** *********@*******.*** www.linkedin.com/in/michele-beaupin-844640372 SUMMARY

Professional with administrative C-suite level expertise in short and long-term international development projects in public and private sectors. Native bilingual French American. Dependable, self-motivated, confidential, and collaborative with strong travel coordination and communication skills, valuing teamwork to drive results. Skilled in implementing processes and creating efficiencies. Detail oriented. EXPERIENCE

Oceaneering Mobile Robotics, Hanover, MD.

Senior Admin Assistant to the North America and US portfolio managers, onsite and remote 2023 - 2025

• Coordinated travel, invoicing, and client IT and software access for remote team of 80+ people which expanded from team of 10 within 2 years.

• Worked closely with client in fast-paced, evolving environment.

• Created SOPs in conjunction with client for travel and expense billing, and IT credentialing and maintenance.

• Onboarded new hires in client IT portals, facilitating multiple step processes for software access and travel sponsorship, maintaining credentials validation as necessary.

• Trained assistant to handle IT onboarding and software access, improving process and updating.

• Tracked $200K in annual travel logistics and billing, ensuring seamless coordination and on-time processing of all transactions.

• Supported teams in general by assisting colleagues and client’s teams wherever possible, fostering collaboration. Floormax; Next Day Floors; The Home Depot/Various, MD Flooring Sales Representative (Covid years) 2020 - 2022 Developed strong proficiency in product knowledge and customer relations.

• Assisted customers with designs, ensuring satisfaction with flooring and installation.

• Performed onsite measuring and quote workups using RFMS software, enabling accurate pricing and proposals. Johns Hopkins University Bloomberg School of Public Health, Baltimore, MD CENTER FOR COMMUNICATION PROGRAMS

Administrative Coordinator 2001 - 2019

Supported USAID-funded health communication programs and assisted domestic and field teams in French and English. Managed vendor and consultant contracts, tracked contract budgets and billing, handled meetings and agendas, coordinated travel reports and updated internal communication website. 1/2 pgs

• Managed vendor and consultant contracts, invoicing, translation work, and event planning for global Breakthrough ACTION project, 5-year $300M USG award, implementing social and behavior change through communication for health in low- and middle-income countries.

• Supported 5 African country programs and Baltimore team of The RBM Partnership to End Malaria, global project sponsored by the World Health Organization.

• Assisted 3 francophone country programs (Mali, Cote d’Ivoire, Senegal) as part of Health Communication Capacity Collaborative, strengthening local health communication strategies and improving community mobilization ahead of Breakthrough ACTION.

• Supported privately funded Voices for Malaria-Free Future and USAID funded country projects. CORE SKILLS

Bilingual French (France) Microsoft Office Suite Google Workspace Teams Sharepoint Zoom Concur ATPS

RFMS Calendar management Contract preparation, USG Sharepoint Event Planning Meeting organization

IT onboarding coordination Communication Accountability Professionalism Critical thinking Problem solving

Discretion Confidentiality Teamwork and collaboration Dependable Basic Spanish Additional Related Experience

Johns Hopkins University Bloomberg School of Public Health, Baltimore, Md CENTER FOR COMMUNICATION PROGRAMS

Program Support Coordinator 2001 - 2008

B.E.P.A. Recruitment and Staffing Agency, Paris, France C-Suite Executive Assistant (Sony Music, Disney Interactive, Reed Exhibitions) 1992 - 2000 Production Assistant (Disney Channel) 1997 - 1998

Education

Interior Design Certificate Sep 2005 – June 2007, Community College of Baltimore County, Catonsville, MD 2/2 pgs

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