Bookkeeper
Resume:
Barbara Ruelas
+1-949-***-**** *******@***.*** Norwalk, CA 90650
WORK EXPERIENCE
Bookkeeper, BTEC Corp
March 2016 – Present (Part-time remote)
•Survey accounting operations to ascertain accounting needs and to recommend, develop, and maintain solutions to business and financial problems.
•A/P
•Process weekly payroll
•Certified Payroll
•Prevailing wages
•Apprenticeship programs
•Audits
•Quickbooks Online
•LCPTracker
Staff Accountant, SoCal Filters and Service
Feb 2025 - May 2025 (Part-time)
April 2026 – Present (Part-time)
•Responsible for maintaining sound financial management and accountability to comply with Generally Accepted Accounting Principles, federal, state, and local legal requirements, and contractual obligations.
•Accounts Payable (AP)
•Accounts Receivable (AR)
•Bank Reconciliations
•General Ledger
•Journal Entries
•Month End Close
•QuickBooks
Bookkeeper, AbleCargo.com
August 2016 - May 2024 (Part-time remote)
•Responsible for maintaining sound financial management and accountability to comply with Generally Accepted Accounting Principles, federal, state, and local legal requirements, and contractual obligations.
•Month-end close
•Accounts payable
•Reconciled vendor statements and handled payment complaints or discrepancies.
•Reconciled bank, credit card and line of credit accounts
•Posted customer payments and bank deposits
•Customer invoicing
•Processed bi-weekly payroll
•Researched accounting discrepancies
Assistant Bookkeeper, Mr. Rooter Plumbing
September 2022 - March 2024 (Part-time)
•Calculated and processed weekly payroll for a staff of approximately 15 employees
•Calculated and paid worker’s comp every month
•Calculated and paid employer matching 401k
•Posted customer payments
•Accounts payable
•Reconciled all payroll liabilities to the general ledger and prepared monthly payroll accrual entries.
Assistant Bookkeeper, Denton Developments
August 2022 - July 2023 (Part-time)
•Reconciled company bank, credit card and line of credit accounts on a monthly basis.
•Gathered all necessary documentation to invoice customers
•Monitored staff emails
Director of Operations and Services, Global Results Communications
February 2007 - March 2015
•Oversaw daily office operations for staff of 15 employees.
•Maintained and managed the overall presentation of office including cleanliness and organization.
•Evaluated the need for additional office supplies through frequent inventory checks, and/or from the request of employees while staying cost effective.
Ensured direct reports perform all necessary administrative and accounting duties promptly and properly.
•Analyzed systems and procedures for continual improvement of earning goals.
•Completed all other assigned duties and responsibilities within specified time frames.
•Provided strategic and tactical guidance on developing agency operations, standards and guidelines including service, client relations, and career development.
•Point person for all company based technology and protocols and managed all company technical support issues, small and large.
•Maintained company business license.
•Spearheaded the planning of all company social events such as employee appreciation day, holiday party, Halloween potluck, etc.
•Managed the scheduling of internal meetings, business lunches, office birthday parties, etc.
•Coordinated complex travel arrangements, accommodations and composed detailed itineraries for employees and executives.
•Supervised office manpower, i.e., hiring, assignment, training, motivation, evaluation, promotions, discipline, and termination of personnel.
•Maintained all personnel records.
•Oversaw Workers Compensation Insurance.
•Coordinated with management to process salary changes and performance reviews.
•Coordinated and conducted employee and management meetings and training.
•Coordinated employment offers with management and extended offers to selected candidates.
•Administered employee benefits including completing appropriate paperwork and processing updates as needed, as well as maintaining contact with insurance brokers/carriers.
•Educated and advised employees on group health plans, voluntary benefits and 401(k) retirement plans.
•Reconciled all payroll liabilities to the general ledger and prepared monthly payroll accrual entries.
•Completed semi-monthly payroll for 15 through ADP.
•Pulled internal reports as requested (salaries, bonuses, hours worked).
•Responsible for maintaining sound financial management and accountability to comply with Generally Accepted Accounting Principles, federal, state, and local legal requirements, and contractual obligations.
•Month-end close
•Compiled monthly financial statements.
•Ensured all contracts/contractual commitments are made properly and respected and processes are in place to assure such results.
•Survey accounting operations to ascertain accounting needs and to recommend, develop, and maintain solutions to business and financial problems.
•Processed annual 1099s.
•Prepared and processed monthly expense reports.
•Reviewed federal, state and international tax returns prepared by outside accounting firms.
•Compiled and prepared corporate S-Corp returns.
•Reviewed collection reports to determine the status of collections and the amounts of outstanding balances.
•Reconciled vendor statements and handled payment complaints or discrepancies.
•Reconciled company bank, credit card and line of credit accounts on a monthly basis.
Office Manager, Residential Fire Systems
June 2002 - February 2007
•Maintained efficient internal accounting controls, adherence to accounting policies and other company policies and procedures.
•Maintained business licenses for multiple cities.
•Reviewed collection reports to determine the status of collections and the amounts of outstanding balances.
•Posted receipts to appropriate general ledger accounts.
•Researched and resolved accounts receivable/payable discrepancies.
•Generated invoices upon receipt of billing information and tracked collection progress.
•Managed and responded to all correspondence and inquiries from customers and vendors.
•Reconciled company bank and credit card accounts on a monthly basis.
•Addressed and resolved general payroll-related inquiries.
•Reviewed and confirmed that all final paid hours corresponded with time sheets and state laws.
•Evaluated timecards for accuracy on the regular and overtime hours.
•Administered compensation, benefits and safety programs.
•Enforced company policy and procedures relating to all phases of human resources activity.
•Oversaw Workers’ Compensation insurance through State Fund and ensured that all claims were reported, resolved and compliant.
•Assisted with auditing and responding to company accountants.
•Maintained audit files with all relevant documentation, ensuring all documents were readily accessible in a timely manner.
•Pulled internal reports as requested (salaries, bonuses, hours worked).
•Determined payroll liabilities by comparing employee federal and state income and social security taxes to employer's social security, unemployment and workers’ compensation payments.
•Mechanic’s Lien
Accounts Receivable Clerk, LA Specialty Produce
October 2000 - May 2002
•Reviewed and analyzed weekly aging reports.
•Evaluated status of accounts assigned.
•Using independent judgment, made changes in credit terms based on level of authority.
•Placed/released delinquent accounts on credit hold based on level of authority.
•Setup meetings with sales to discuss and determine resolution on unresolved aged invoices.
•Communicated credit decisions to the sales team effectively and in a timely manner.
•Payment applications.
•Prepared and sent out account statements.
•Processed credit applications for potential customers.
•Determined terms by using the Distributors Credit Report based on level of authority.
•Researched and resolved accounts receivable discrepancies.
EDUCATION
CSU Long Beach
2007-2007
Certification, Human Resource Management Certificate Program
South Gate High School
1995-1998
High School Diploma
SKILLS
Bank Reconciliation, Bookkeeping, QuickBooks Software
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