Operations & Administration Manager
Resume:
CURRICULAM VITAE
HANNAH NYOKABI THUKU
P.O BOX **07 (10400) NANYUKI KENYA
TEL: 072*******
EMAIL - ************@*****.***
CARRER OBJECTIVE
Keen to provide profitability of an organization that provide challenges, encourages advancement and working towards achievement. Seek a relevant and challenging position in an enabling environment where my qualification, abilities and work experience would be an asset to an organization. the job should offer an opportunity for personal growth, skills acquisition and job enrichment
KEY COMPETENCES/SKILLS
1. Ability to multitask thus effective in a pressure situation. 2. A team prayer, innovative, effective and experienced problem solver with analytical reporting skills.
3. Able to engage client/employees.
4. Superb in time keeping and delivering of work.
5. Good communication skills
6. Strong administrative planning, allocating and analytical reporting skills. PERSONAL ATTRIBUTE
1. Fast learner and flexible enough to work in a dynamic challenging environment. 2. A team player who is committed to responsibilities and fulfilling deadlines assigned and having a good oral and written communication skills 3. Able to maintain strict confidentiality.
4. Performs duties with diligence, obedience, dedication and humility IT/COMPUTING
Computer skills-Proficiency in using Ms office word, excel, PowerPoint and excellent in internet research, analysis and presentation of information. Excellent in palladium software.
EMPLOYMENT HISTORY
AGVENTURE LIMITED TIMAU – September 2015 to date - ongoing Current duties:
Human resources assistant, sales coordinator, and general administrative roles
Compliance - renewing of permits - Factory and PMFO shops licences, renewing of NEMA & monthly Kepro permits, equipment services (generator, compressor, firefighting, lifting equipment’s etc), compliance with labour laws.
Training - identifying skills gaps, organizing trainings such as food safety, H&S, first aid, gender, welfare etc are done according to the training matrix. NITA application and follow up.
Medical – Organizing annual Osh medicals, biannual food handler medicals and internal medicals at Lolomarik farm, Timau mission and Cottage hospital and follow up of employee progress.
Reporting incidence to DOSH and WIBA processing
Employee record management- maintaining leave records and casuals’ contracts.
Recruitment & Selection – assist in advertising vacancies, contacting shortlisted, induction and onboarding.
Payroll - maintain accurate database for pulses, seed/trials and press casuals, calculating overtime and monthly milk consumption for employees.
Employee relations – assist in handling minor grievances and recording grievance record, employee’s engagement and workplace discipline.
Health, Safety & Wellness – Actively involved in Health & Safety and food safety audits and internal inspections, workplace safety and employee wellbeing initiatives.
Communication – communication to employees of an upcoming meeting, training, medical, memo, job adverts, change of time etc.
Scheduling & coordination – organizing travel arrangement and accommodation for visitors and staff transport.
Ensuring Health & Safety standards are maintained
Sales and front office admin – responding to customers inquiries, receiving and dispatching customers’ orders, liaison with Fargo courier for collection, answering incoming calls, handling walk in customers and visitors, preparing quotations, sales orders and ensuring invoices are done, scheduling customers and distributors meeting.
Documentation & Filing- putting in order the Osh, H&S, compliance, job applications, visitors, employees leave etc
Welfare – organizing weekly staff meals, identifying and organizing monthly birthdays for staff and organizing annual team buildings for staff.
Reporting – reporting to Agdevco on quarterly basis on Environmental social management system (ESMS)
Taking meeting minutes and ensuring that attendant sheets are signed by attendees. Accounts
Maintaining office petty cash.
Reconciling supplier’s statement.
Sharing remittances with suppliers.
Booking supplier’s invoices and staff expenses in palladium.
Processing customers’ orders, invoices, raising credit notes in palladium
Involved in accounts audits.
Previous duties:
Procurement, supply chain and storekeeper
Collecting orders from the user department i.e. seed and trial, maintenance, quality etc
Identifying suppliers and requesting quotations
Comparing and negotiating prices.
Preparing and issuing Purchase Orders (LPOs)
Ensuring compliance with company procurement policies
Managing supplier relationships
Verifying invoices against POs and delivery notes
Ensuring timely delivery of goods/services
Cost control and budget management
Maintaining procurement records and documentation.
Ensuring quality standards are met during transportation of packaging materials.
Organizing delivery schedules with transporters
As a Storekeeper:
Receiving of consumable and production consignments and verifying quantities/quality
Inspecting deliveries against delivery notes
Recording goods received in palladium.
Ensured proper storage and arrangement of items i.e. Jerrycans, labels, cartons etc in the store.
Updating bin cards and ensuring the balance tally with physical stock.
Issuing goods against approved requisitions for the user department
Monitoring minimum and maximum stock levels.
Conducting weekly & monthly stock counts
Reporting damaged, expired, or obsolete stock
Maintaining cleanliness and safety in the store
Preventing loss, theft, or wastage
Use of FIFO and LIFO methods especially in the finished product store and salad dressing ingredients to manage expiries.
Weighbridge operator
Weighed vehicles accurately - first & second weights of vehicles entering and leaving the premises.
Issue weighbridge tickets - generating weighbridge tickets for suppliers, customers and drivers and for internal records.
Maintain W/B records - keeping daily logs of vehicle details, load type, weights, dates, and times
Ensure legal and safety compliance -verifying that vehicle loads comply with legal weight limits and company policies.
Identify and reporting discrepancies or irregularities, monitoring calibration date and ensuring the W/B is kept clean free from fault.
Assist drivers and clients by providing clear instructions during weighing.
Ensuring truck seals are intact.
Water resource management authority – Jan – March 2014
Industrial attachment.
Barneys’ restaurant – July 2012-Dececmber 2012
Waitress
Nanyuki Cottage hospital - October 2005 – Feb 2012
Geriatric care to Eva Monley
House keeping
Cook
Shopping
Metropolitan sanctuary for sick children – August 2005 - December 2005
Helping terminally ill children, children with disability and HIV children
Preparing and cooking meals, dish washing
House keeping
Trout tree restaurant -September 2003- May 2004
Supervisor
Royal military police special investigation branch- Laikipia & Samburu county - August 2003
Involved in the investigation of alleged rape cases reported by local communities against British soldiers.
Clerical work (books keeping and filling
Interpreter (English)
Education background
Kenya Institute of Management – January 2025 – June 2026 Diploma in human resource management
Kenya Institute of Management – June 2013 – Dec 2014 Diploma in Project Management
Kenya institute of management – Jan 2023- July 2013 Diploma in Management
Ric computer college
Certificate in computer applications – Jan 2012 – March 2012 AA driving school - Oct 2008 - Class BCE
Inooro Secondary school – 1999-2002
CERTIFICATION AND TRAININGS
HR for Hr training
Agdevco’s ESMS trainings
Business integrity course
Health and safety training
Food safety training
First aid training
Palladium software training
Interest and activities
Listening to music
Socializing and making new friends
Helping the less fortunate
Referees
Don White
Former CEO - Agventure Ltd
+254-****-*** 785
Cor Roest
CEO - Agventure Ltd
Joseph Gitonga
CHRO and Chief Accountant - Agventure Ltd
David Ndungu
Light For the World
Project Assistance Manager – Laikipia & Meru region
Contact this candidate