Administrative & Events Practice Management Specialist

Kim Moss

240-***-**** (cell)

*******@*******.***

Summary

Professional with excellent oral and written communication skills and over twenty-five solid years of progressive experience in various administrative roles including event coordination, design and meeting planning, office and facilities management, staff supervision, customer service and human resource generalist responsibilities with internationally recognized, award winning professional services (law and accounting) firms. Areas of expertise include:

Event Coordination/Design and Meeting Planning

Project Management

Marketing Materials Creation and Design

Talent Logistics & Coordination

Media and VIP Logistics/Coordination

Volunteer Recruitment and Coordination

Legal Administrative Support

Training

Social Media Marketing

Orientation Planning and Development

Proposal Coordination

Fundraising for Non-Profits

Davis Wright Tremaine, LLP, Washington DC 2022-2026

Practice Management Specialist – Financial Services Practice Group

Provide support to the practice managers, and the practice groups on initiatives that enhance business and strategic operations. Coordinate the negotiation and management of sponsorships including payment, marketing, and attendance at sponsorship events; coordinate seminars, webinars, and events for assigned practice groups. Support the practice managers on major events and liaison to the event planning team; attend practice group meetings, assist with financial report development, and provide marketing support and general practice group operational support; work with the marketing and communications team to create, update and organize marketing collateral and related records as well as practice group’s blogs and social media platforms as necessary; track and monitor practice group budgets under the direction of the practice manager. Process budget requests and assist with additional projects as necessary; travel to other offices required (approximately 25%)

McGonigle, P.C., Washington, DC 2013-2022

Events Coordinator & Associate Director of Marketing (2017-2022)

Direct, create and produce ten internal events in the Washington and New York offices each year, including the annual Open House event for firm clients in New York. Organize all event logistics required including venue sourcing, menu planning, entertainment, invitations, budgets and overall event execution, vendor relationship maintenance and development in Washington and New York. Work with Director of Marketing to design and develop effective visual marketing materials for practice groups and pitches, social media campaigns and external event collateral. Develop self-training programs for MS Office and deliver to staff and attorneys.

Murphy & McGonigle, P.C., Washington, DC 2013-2017

Legal Assistant

Provide legal administrative support to six shareholders and one partner who specialize in a variety of practice groups that include financial, regulatory, and white-collar criminal litigation proceedings. Create firmwide use standard templates and create self-training programs for MS Office, provide backup support to Office Administrator as needed.

Paul Hastings Janofsky & Walker, LLP, Washington, DC 2004-2009

Document Processing Specialist II

Internal client service and support for attorneys and legal support staff specialization in graphic design, utilizing Publisher, Visio, and creating advanced PowerPoint presentations with animation, MS Excel charts and other MS Word documents as requested formatting in firm proprietary software format MacPac; troubleshooting as required.

Selected Accomplishments

Produced holiday office celebration for 300 staff in 2008; co-produced office holiday celebrations for 300 staff and guests in 2005, 2006, 2007. Designed themes and created all event materials (event program, invitations). Planned, built, and coordinated set up of event decor, worked with hotel/caterer for event menu selection and negotiated special event hotel rate (Mayflower, St. Regis, and Willard hotels) and other outside venues (National Museum for Women in the Arts). Selected customized event favors, designed, and created all table centerpieces, coordinated silent auction, and secured items for auction resulting in $5,600 for client charity, secured raffle items

Successfully produced events within event budget of $75,000 and led team of six (6) staff members.

Produced 2008 summer outing for 300 staff/guests at Smoky Glen Farm, menu selection, designed event favors, coordinated games, photographs, raffles and brought event in at budget of $20,000.

Produced office summer outing for 200 staff at National Zoo and American University, worked with caterer, designed invitation, and selected customized event favors, coordinated games, photographs and raffle prizes.

Produced office events to include Tailgate Happy Hour, Halloween Party, arranging menu selection, favors, invitation design, decorations, and other items as needed.

Designed invitations for in-house events, staff recruiting events (Summer Associates), staff dinners, birthday celebrations, and parties.

Black Bag Productions, Laurel, MD 2001-2022

President and CEO

Event/wedding design and planning for corporate, non-profit, and private social events; perform general and legal administrative support for sole proprietor, small and large businesses; administrative audit and development and delivery of training programs, redesign of administrative infrastructure; provide corporate and leisure travel booking individual and group travel. Regular freelancer with NY/LA production teams working on Talent Logistics Escort Teams, Fashion Rocks, New York 2016 and Talent Logistics Escort Team, Rock & Roll Hall of Fame Induction Ceremony, (Cleveland, New York) 2014, 2015

Legal E Staffing, Washington, DC Word Processing Specialist (Contractor) 2010-2012

Morrison & Foerster LLP, McLean, VA Legal Document Specialist 2002-2004

Stratford Group (a business unit of Spherion Corporation), Office Manager McLean, VA 1998-2001

Manchester Partners International, Washington DC Office Manager 1996-1998

Noelle-Elaine Media Consultants, New York, NY/Washington DC 1997-2022

On Call Freelancer; Media/Volunteer/Event Coordinator/Talent Logistics Escort Team

Education

4.0 GPA - Fine Arts Courses, Howard Community College, Fall 2009

SUNY at Buffalo, Buffalo, NY, completed coursework in Speech & Hearing Science, 1975-1977

Continuing Education

Certified Wedding Planner, American Academy of Wedding Professionals, February 2010

Professional Memberships/Affiliations

Performing Member/Soloist, Mosaic Harmony Community Choir, 1999 to present

Platinum Member, American Academy of Wedding Professionals, 2009 to present

Member, Patient & Family Advisory Council, Holy Cross Hospital, Silver Spring, MD 2025 to present

Public Relations Chair, Mosaic Harmony Community Choir, 2009-2011; 2016-2017

Co-Founder, The Magic Wand Project, Laurel, MD March 2008 to 2018

Member, Washington Area Chapter, Childhelp, 2000 to 2009

First Vice President Ways & Means, Washington Area Chapter, Childhelp USA, 2001- 2002 and 2005-2006

President, Washington Area Chapter, Childhelp USA, 2002 to 2004

President, Advisory Board, Mosaic Harmony Community Choir, 2000-2002

Volunteer Experience

Talent Logistics Escort Team, 2016 Democratic National Convention, Philadelphia, PA 2016

Talent Logistics Escort Team, BET Honors, Washington, DC 2016, 2015, 2014, 2013

Talent Logistics Escort Team, 57th Presidential Inaugural Ball, Washington, DC 2013

Talent Logistics Escort Team, 57th Presidential Inaugural Event, Joining Forces, Washington DC 2013

Team Captain, 56th Presidential Inaugural Parade, Washington, DC, 2009

Talent Logistics Escort Team, 56th Presidential Inaugural Event, We Are the Future, Washington, DC, 2009

Event Chair, 2007 Taste & See at Living Springs, Living Springs Christian Fellowship, Fall 2007

Event Creator/Chair, With Every Beat of My Heart Fashion Show & Luncheon Wash. Area Chapter Childhelp, 2006

Event Creator/Chair, 2006 Taste & See at Living Springs, Living Springs Christian Fellowship

2003 Gala Chair/Executive Producer Washington Area Chapter, Childhelp USA,

2002 Gala VIP/Celebrity Committee and Executive Committee, Washington Area Chapter Childhelp USA, 2000

Producer/Stage Manager, Washington Area Chapter Childhelp USA 2001

Gala 2000 HeartThrob Ball Logistics Co-Chair, National Capital Area American Heart Association, 1999

1999 HeartThrob Ball Theme & Logistics Committee, National Capital Area American Heart Association, 1998

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