Executive Assistant - Travel & Operations

Hazel Bermudez

Phone 323-***-****

***********@*******.***

Computer Skills: Microsoft Office, Word, Excel, Coupa, Power Point, QuickBooks, Concur, Teams, Oracle, PeopleSoft 8.

Languages: Bilingual Spanish (fluent)

Experience:

7/2023 – Present Executive Assistant, - CONEDISON

• Support Department Managers and their teams.

• Excellent time management and prioritization skills.

• Handle all travel domestic and international for department VP.

• Conduct onboard/orientation for new hires & interns.

• Disseminate emails and invites for scheduled onboardings and orientations.

• Set up Microsoft Teams Live events such as orientation with presenters from various departments.

• Consolidate any company cards expenses in oracle.

• Make reservations for conferences and hotels on behalf of department director.

• Handle relocation reimbursements for new hires.

• Organized legal document by maintaining spreadsheets electronically for management.

• Implemented staff events to stablish employee comradery within the department.

• Managed catering for any office meetings and training.

• Maintained records and reports that require follow-up at a regular interval.

• Provide any additional support with business tasks as needed.

• Interact with all levels within the company; developed effective networks with peers.

• Problem solving with discretion and confidentiality.

• Manage recruitment service requests daily.

• Maintain and order office supplies for the department. 6/2017 – 3/2023 Sr. Executive Assistant, - MATTEL, Inc.

• Supported one SVP, four executive vice presidents and their teams.

• Maintained and scheduled daily calendar for SVP and 4 VP.

• Coordinated client meetings and presentations.

• Strong decision making/judgement skills.

• Excellent time management and prioritization skills.

• Booked domestic and international travel arrangements.

• Provided itineraries for all executives in connection with meetings and seminars.

• Generated a high volume of expense reports.

• Prepared letters, agreements, MNDA.

• Managed monthly office invoices from vendors.

• Prepared power point presentations and excel spreadsheets.

• Interacted with all levels within the company; developed effective networks with peers.

• Problem solving with discretion and confidentiality.

• Provided support for projects ad hoc.

• Disseminate emails, announcements, letters and reports to departments.

• Provided any additional support with business and personal tasks as needed.

• Planned and executed office events by acting as event organizer.

• Set up telepresence and conference meetings.

• Assisted with onboarding of new employees, interns, and contractors. 6/2013 – 5/2016 Executive Assistant, - AT&T Services

• Supported 2 vice presidents.

• Maintained multiple busy calendars.

• Scheduled business and personal meetings.

• Prepared letters, agreements, contracts and proposals.

• Translate letters, memorandums, proposals, and agreements as needed.

• Booked domestic and international travel arrangements: Airfare, hotels, transportation.

• Processed expense reports.

• Managed monthly office invoices & budget for AdWorks and Content depts.

• Prepared weekly power point presentations and excel spreadsheets.

• Interacted with all levels within the company; developed effective networks with peers.

• Problem solving with discretion and confidentiality.

• Planned monthly office outings and Holiday parties.

• Managed catering for any office meetings and training.

• Maintained office supplies.

Education:

1987 – Graduate, Westchester High School, Los Angeles, CA

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