Seeking a part-time position that allows me to utilize my skills

Kimberly A. Trout (Page * of *)

PERSONAL AND UNRESTRICTED

KIMBERLY ANN TROUT

*** ******* *** • Bear, DE 19701-3133 • 302-***-**** • *************@*****.*** WORK EXPERIENCE:

Siemens Healthineers Newark, DE

Team Assistant 3 September 2017-February 2021

Provide comprehensive administrative support to Senior Director and management team, including calendar and meeting coordination, domestic travel arrangements, expense reporting, meeting logistics, catering, and special administrative requests.

Manage departmental records, communications, and information systems, maintaining headcount spreadsheets, organizational charts, telephone lists, management contact sheets, employee files, email distribution lists, and updates across SharePoint, Intranet, and shared drives.

Coordinate procurement and financial activities, including AFIs/IRFs, internal purchases, SRM purchase orders, Procurement Card expense reports, vendor quotes, and PO processing and payment, while ensuring accuracy, compliance, and timely completion.

Oversee day-to-day office operations and facilities support, including supply and break-room inventory, office supply ordering, IT and facility maintenance tickets, warranty repairs/replacements, and meeting/event setup.

Collaborate with managers, administrative teams, and personnel across Delaware and Massachusetts locations to ensure consistent administrative processes, support employee events, resolve requests, and facilitate effective use of Siemens tools and databases. The Dow Chemical Company/Kelly Services Newark, DE Office Professional in Research & Development (R&D) April 2014-September 2017

Schedule meetings and manage the calendars of at least seven directors/senior level managers

Supporting all 110 employees within the R&D Department; which includes making purchases on my credit card, managing and submitting expense reports, creating purchase requisitions in SAP, sending copies of purchase orders to vendors, ordering and setting up lunch meetings, making travel arrangements, managing office supplies/orders, chemical ordering, MSDS entry, internal ordering and managing of CMPT pad orders using a CRM, managing cell phone accounts, event planning, and miscellaneous office tasks as needed

Volunteering as a member of the R&D Technology Safety Council since 2014, and was in charge of housekeeping audits for two years (2014-2016). Provided new employee training in this role

Volunteering as a member of the Newark Site Safety Council since 2015, and was voted as the Communications Chair for 2017

Intensive Care On-Line Network, Inc. (ICON) Baltimore, MD Executive Assistant April 2013-January 2014

Assisted with the daily duties of both the Chief Operations Officer and the President/Owner of the company (reports, company communication, organ donation paperwork, and scheduling)

Coordinated travel arrangements for the Chief Operations Officer (a practicing RN) and the President/Owner of the company (a practicing Medical Doctor) for medical lectures, seminars, etc

(airfare, trains, hotels, car rentals); also assisted with travel arrangements for clients as needed

Assisted with accounting duties, which included accounts payable, payroll, and expense reports

Assisted with interviewing and hiring new employees, and other various human resource duties WORK EXPERIENCE (CONTINUED)

Kimberly A. Trout (Page 2 of 3)

PERSONAL AND UNRESTRICTED

Updated our database with purchase orders from our clients, and placed orders Exam Master Corporation Newark, DE

Sales Assistant July 2012-March 2013

Responsible for planning and coordinating all trade show events; which consisted of ordering/renting all conference services, paying for services, printing and preparing our marketing materials, handling all of the packing and shipping, and making all travel arrangements for the attendees

Ran monthly query’s and created stats/usage reports on our current clients to assess their three, six, and twelve month portal/gateway usage for renewal purposes; and added all statistics into our database

Managed and updated monthly expiration/subscription dates on all client web portals, and occasionally created new client web portals

Researched potential new clients and contact names that we may be interested in targeting, and added them into our database

Assisted with answering phones and helping callers with their questions and/or problems Bayshore Moving & Storage/Allied Van Lines Newark, DE Inside Sales/Scheduler December 2009-October 2011

Contacted potential residential customers in order to proactively provide sales information on relocation services, and answer any questions they may have

Scheduled appointments for two offices, and seven sales representatives. Provided estimates on residential moves for customers within a six state territory under strict deadline conditions

Verified and data entered all moving information with customers for a proposed estimate

Prepared daily, bi-weekly, and monthly sales related reports

Consistently set records on number of sales appointments scheduled, leading to at least five members of our sales team getting listed as the “Top 100” in the country every quarter ASDI, Inc. Newark, DE

October 2007-June 2009

Marketing Associate May 2008-June 2009

Collaborated with the sales department at a pharmaceutical/biotech company to coordinate future sales areas, travel areas, destinations, etc.

Researched all potential companies that we may be interested in targeting, and researching contact names within each of those organizations. E-mailed and/or cold called each of those contacts to schedule appointments for the sales team

Coordinated all travel arrangements for the sales team (airfare, hotels, car rentals)

Researched potential trade shows that we may be interested in attending, and obtaining approval at the VP or President level. Coordinated and planned all arrangements for trade shows including: making payments; attaining insurance certificates; renting tables, carpet, electricity, etc.)

Facilitated the construction and deconstruction of the booth, and ensured all marketing/sales materials were present and organized for the sales team Receptionist/Marketing Assistant October 2007-May 2008

Answered a ten-line phone system to assist callers, and assist with the phone system

(programming names, voicemail, passwords, extensions, etc.)

Researched all potential companies that we may be interested in targeting, and obtained contact names within each of those organizations

Kimberly A. Trout (Page 3 of 3)

PERSONAL AND UNRESTRICTED

Coordinated all travel arrangements for the sales team (airfare, hotels, car rentals)

Coordinated all “in-house” meetings (planning, setting up the conference rooms, catering, buying any required items at the grocery store, cleaning up, etc.). I would also make lunch and/or dinner reservations for management and clients when needed

Sorted and distributed all company mail

VOLUNTEER EXPERIENCE:

University of South Carolina Alumni Association

My Carolina Club of Philadelphia, PA: President 2007-2021

Created annual calendar of regional alumni club activities, including social and athletic events to engage local alumni association members

Organized venues and negotiated discounts with location managers for events

Helped coordinate and host the Philadelphia Freshmen Send-Off Parties, partnering with My Carolina Alumni Association

Developed event webpage and online RSVP for each event planned

Served as a liaison between My Carolina Alumni Association headquarters and the Philadelphia region by hosting and attending our regional club events

Researched and contacted local alumni association members to increase event attendance

Participated in monthly leadership conference calls with My Carolina Alumni Association staff and other regional club leaders

Represented the University of South Carolina at the investiture ceremony for the inauguration of Temple University’s 10th President (October 2013)

Southeastern Conference (SEC) Alumni of Philadelphia, PA Event Planner 2011-2021

Helped create a group for all the SEC alumni members in the Philadelphia area for fourteen colleges (Alabama, Arkansas, Auburn, Florida, Georgia, Kentucky, Louisiana State, Mississippi, Mississippi State, Missouri, South Carolina, Tennessee, Texas A&M, and Vanderbilt)

Researched and contacted club leaders and alumni from all SEC alumni groups in the Philadelphia area to increase event attendance

Planned and coordinated Philadelphia area SEC events to increase networking and social benefits for members

Organized venues and negotiated discounts with location managers for events

Developed event webpage and online RSVP for each event planned

Planned and coordinated joint game watch parties in Philadelphia with other alumni clubs EDUCATION:

University of South Carolina Columbia, SC

Bachelor of Arts in Journalism and Mass Communications December 2001 Major: Broadcast Journalism Minor: Retail Management Delaware Technical and Community College-Stanton Campus Newark, DE Microsoft Office Applications Certificate March 2015-July 2015

Contact this candidate