Accounts Payable Lead & Billing Specialist

FE AGNES D. FERRER

*** *. ****** **** ****** Los Angeles, CA 90026

Cell No.: 213-***-****

Email: *********@*****.***

OBJECTIVE

Seeking a position related to my career and work experience that includes utilization of financial/collections, administrative/ organizational, clerical/billing and customer service skills in a reputable company known for recognizing excellence and where performance is rewarded.

EMPLOYMENT

Accounts Payable Lead March 2023-present

Jobbers Meat Packing, LLC Vernon, CA

Check and answer emails; print emailed invoices and statements daily.

Open mailed invoices, statements and COIs.

Match, enter and process bills to pay received from mail and email.

Review AP Verification List to check accuracy of data entries made by the AP Assistant Clerk.

Reconcile vendor statements and provide payment status to vendors.

Prepare Outstanding AP report for every Tuesday's and Thursday's check run.

Update Control Sheet report for meat receipts and Price discrepancies billing report for raw meat (grinding) purchases every Tuesday.

Update month-end reports such as storage costs, gas (oxygen, carbon dioxide and nitrogen), usage costs, printer lease and printing costs and Chargeback to Ice Cold Storage.

Sending new vendor packets to set up new vendors in the system.

Complete and send partial tax exemption certificate to vendors.

Complete and send credit application to new vendors.

Call for missing invoice copies with backups and updated COIs and W9s from vendors.

Asked required documents for ACH payment set up from Meat vendors and other suppliers to minimize check issuance and avoid fraud.

Prepare year-end 1099 forms for filing to IRS and mailing copies to recipients.

Perform other duties as directed by Senior Accounting Consultant.

Accounting Clerk (May 2022-March 2023)

KCS West Company Los Angeles, CA

•Opening mails and emails pertaining to bills and payment inquiries.

•Coding and entering expense bills.

•Calling vendors for any price discrepancies, adjustments, invalid charges and late fee reversal dispute.

•Entering new vendors and save W9 copies in the system.

•Requesting IT requisitions from IT Manager for IT related purchases and orders.

•Vendor statements reconciliation.

•Checking Subcontractor’s payroll report against KCS West’s payroll report for any discrepancies.

•Placing stamps and mailing AP checks every Thursday (for Subcontractors) and Friday (for General and Administrative expenses).

•Sending expedited checks or documents thru UPS or Fedex.

•Emailing Prelim Notices, Certificate of Insurance, Unconditional Waivers and other documents to Project Administrators.

•Preparing Unconditional Waiver Releases for the CFO to review and sign.

•Purchasing of needed office supplies in the corporate office only.

•Remote check deposits of cash collections and emailing deposit confirmation report to Accounting Supervisor and CFO.

Accounts Payable Clerk (March 2019-April 2022)

Canton Food Company Los Angeles, CA

•Opening mails and emails pertaining to bills and payment inquiries.

•Matching Credit Memos with the correct referenced invoices for correct application of credits.

•Processing and entering bills, invoices and credit memos daily.

•Checking and reviewing all entered bills by AP Personnel before filing in Open Accounts

Payable file.

•Helping to answer vendor's payment status inquiries, price discrepancies and credits.

•Credit card statements reconciliation.

•Vendor statements reconciliation.

•Matching and marking paid invoices and having the checks ready for signature every Friday.

•Updating different reports (AP Add, AP Paid, AP Recaps, Recurring AP).

•Performing other duties as directed by the Controller.

•Filing documents and other records.

Accounting Clerk (May 2017-March 2019)

Naxa Electronics Inc. Vernon, CA

•Doing 3-way matching of bills and acquiring signatures from Manager before posting and payment.

•Posting of bills to pay in the system.

•Completion of credit card authorization form and sending payment to vendors and carriers thru email, online or phone weekly and printing aging payable report for the Manager to prepare checks.

•Accounts Receivable Freight Reconciliation.

•Credit Card Statements reconciliation.

•Vendor Statements reconciliation.

•Providing payment status to vendors.

•Recording of payable mail outs.

•Creating and updating Credit Memos.

•Posting of Cash Receipts.

•Generating Sales Rep. Report monthly and Monthly Forecast.

•Entering landed cost bills.

•Setting up New Customers and request Trade References.

•Rebates Request and updates.

• EDI customer's orders downloads.

•Checking and updating invoices.

•Collecting and following up payments from customers.

•Claim filing for Shortages and Damages of items from Freight carriers.

•Inventory Transfer from one Warehouse to another and adjustments.

•Recounting and checking of product orders in the Warehouse prior to shipping .

•Mid-Year and Year-End Inventory participation.

•Other duties as directed by Supervisor.

Accounting Assistant (Feb 2016-May 2017)

Philippine Foodtrade Corporation Los Angeles, CA

•Order Taking and Invoicing Support to Salesman.

•Posting of bills to pay in the system.

•Check preparation daily and weekly and mailing it.

•Reconciliation of Vendor Statements.

•Providing payment status to vendors.

•Recording of daily mail outs.

•Creation of Credit Memo for Product Returns and sending it to Customers.

•Updating of Inventory Spoilage Form.

•Updating of Import Costing Report.

•Thoroughly correcting and adjusting invoices including application of credits and returns.

•Creating memos and letters as directed by the President, Manager and Supervisor.

•Doing bank reconciliation (Wells Fargo and Bank of America) through Peachtree and updating of Sales and Collection report in the absence of the Accounting Supervisor.

•Sorting and filing documents.

•Mid-Year and Year-End Inventory participation.

•Other duties as directed by Supervisor.

Accounts Payable Clerk/AR Clerk (Nov 2014-Feb 2016)

Glacier Cold Storage Los Angeles, CA

•Mail checks to vendors and mail some skipped invoices to customers.

•Enter bills and cutting checks (every Tuesday).

•Check Warehouse employees’ timecards and calculate total hours worked.

•Helps in deposit preparation and recording of daily cash collections.

•Office and Warehouse Supplies Inventory every Thursday.

•File documents and other records.

Accounts Payable Clerk/AR Clerk (May 2014-October 2014)

Seacatch Seafood Fresh Market Advantage City of Industry, CA

•Preparing outgoing wires to different vendors.

•Updating daily wires report.

•Creating vouchers and cut checks to different vendors.

•Entering bills and posting of payments in the system.

•Checking status of the orders paid in advance to assure timely receipt of goods in the Warehouse.

•Updating Daily Bank Balance Report to ensure availability of funds and cash flow everyday.

•Cost Control monitoring to reduce cost and to save as much as possible.

•Filing records and other documents.

•Calling some vendors to ask to give terms of payment if possible.

•Daily bank reconciliation.

•Helps in going to the bank to make deposits and go to Fedex to send expedited packages and/or mail to vendors.

•Helps in buying some office and kitchen supplies.

•Helps in providing Slow Moving Inventory report.

•Answering and routing phone calls.

•Helping AR Department in following up payments from customers for the past due accounts.

Accounting Clerk (January 2009 – September 2013)

Philippine Foodtrade Corporation Commerce, CA

•Invoicing and correcting invoices for proper billing.

•Following up status of Import Shipments from overseas (Philippines & Thailand) at the broker and trucking company. Relaying update information for proper coordination of task in the Warehouse such as preparation of space and unloading of goods upon delivery of container.

•Updating Shipment and Delivery Control form.

•Recording daily mail outs.

•Thoroughly correcting and adjusting invoices including application of credits and returns.

•Updating Sales and Collection Report.

•Updating Products inventory and other locally ordered items in Quickbooks.

•Creating and updating Import/Shipment costing.

•Posting Purchases amounts and cash disbursement (from pay stubs of Wells Fargo and Bank of America) in Peachtree.

•Doing bank reconciliation (Wells Fargo and Bank of America).

•Entering Journal Entries in Peachtree.

•Updating different schedules every month such as:

1.Cash Receipts

2.NSF (Non-Sufficient Fund)

3.Merchandise Inventory

4.Sales by Product Category (Dry, Local, Frozen, AIF/FS, Rice)

5.Fixed Assets

6.Account Payable Trade

7.Accounts Payable Import

8.Comparative Profit and Loss Statement

•Generating Financial Statements (Balance Sheet and Income Statement) from Peachtree.

•Filing documents and reports.

•Perform other duties as needed and as requested such as:

1.Printing open balances and creating statements

2.Creating memos, letters and other reports

3.Printing and updating Product Demo Sales Report and relaying the information to Product Demo Coordinator and helps in completing preparation of Product Demo supplies needed by the Product Demo Lady.

4.Helps Accounts Payable in depositing collections, writing checks, making copies of checks & deposit slips and going to post office and timecards checking and total hours worked calculations.

5.Purchasing office supplies and merchandise from different vendors.

6.Helps in resolving computer and phone problems, issues and technicalities by calling the Computer Technician or landline and internet carrier.

7.Renting trucks for delivery use and requesting permit to drive in Las Vegas for the drivers.

8.Providing other reports when requested by immediate Supervisor.

Billing Clerk (August 2006 – December 2008)

Can You Imagine Chatsworth, CA

Enter and process orders; print packing lists, invoices, backorders and open item report; pull out backorders when backordered products become available to ship; process credit card payments through IC Verify system; communicate with Salespersons and customers through emails, fax and telephone to confirm orders before shipping; coordinate shipment of merchandise with shipping department; helps the Director in the verification of commission reports and matching documents for filing during monthend.

Administrative Assistant (February 2005 – August 2006)

The Zaken Corporation Chatsworth, CA

Perform general office work; schedule, take down and prepare minutes of the meeting; handle correspondence and office communication; facilitate the timely distribution of information via e-mail, telephone and mail to employees and constituents; answer, respond to and route phone calls with tact, courtesy and diplomacy; maintain various office files, records and documentation and other database programs as needed; keep office supplies stocked; assists bookkeeper in accounts payable; direct and route mails; keep office area organized; completes special projects as designated by the general manager; support other staff efforts on or as needed and directed.

Medical and Facility Biller (Promoted) (May 2004 – November 2004)

Diagnostic Laboratories Glendale, CA

Obtain correct billing information of the patient; fix EOBs, error reports, RTDs, CMS letters and other denial letters and reports from medical and medicare health insurances; handle medical and medicare rebills; prepare and send patients’ and facilities’ invoices; verify insurances; answer and direct all incoming office calls.

Data Entry Clerk (January 2002 – May 2004)

Diagnostic Laboratories Glendale, CA

Accurately enters all data of hospital patients; make calls to different facilities and get the information needed for billing; verify insurance policies of physician’s hospital patients; assist patients with billing inquiries; fill in the correct billing information on send-out lab order forms; maintain patient’s confidentiality; perform other office duties as required (small amount of photocopying, faxing and filing).

Sales Associate (October 2001 – December 2000)

Macy*s, Gift Wrap Department Glendale, CA

Provide good customer service through assisting customer’s needs and inquiries; sell merchandise and wraps gifts; ring-up merchandise sold and wrapping services provided on customers; maintain cleanliness of working area and merchandise being sold; make weekly inventory of supplies and stock..

EDUCATION

Bachelor of Science Major in Banking and Finance (1997-2000)

University of the East Manila, Philippines

High School Graduate (1993-1997)

San Ildefonso College Tanay, Rizal, Philippine

Fourth honor student

Drawing Excellence Awardee

SKILLS AND ABILITIES

Computer literate (knowledge of Microsoft Office such as MS Word, MS Excel & MS Powerpoint and Accounting softwares such as Quickbooks, Peachtree, Oakstreet, Mas90, Microsoft Vista, Canopy and IMS)

Typing: 40-45 wpm, 10 key by touch

Expertise in ICD-9 codes, CPT codes, medical terminologies and insurance carriers

Detail-oriented, multi-tasked, well-organized, highly dependable and punctual

Passed the Accounting Clerk I Los Angeles County exam.

Passed the Accounting Clerk City of Los Angeles exam.

REFERENCES

Available upon request

Contact this candidate