Project Coordinator & Document Control Specialist

OBJECTIVE:

Results oriented and motivated Project Coordinator / Document Control Specialist

offering 15+ years of experience in multifamily / mixed use construction.

EMPLOYMENT:

RYCON Construction February 2025 - Present Project Coordinator

Responsible for all subcontractor onboarding paperwork - (contracts, insurance, OCIP)

Drawing review and coordination.

Approved vendor invoicing for approval

Develop and maintain accurate and complete files for the site, monitor for integrity and completeness (Pre-Bid to Archive)

Review subcontractor site safety manuals for thoroughness.

Able to prioritize and execute tasks under pressure. Efficient time manager

Maintain a tracking log for deliverables, submittals, and conveying this information to the team weekly

Evaluation of RFIs for thoroughness before input to Procore

Evaluation of submittal for correct manufacturers and complete package

NAP Construction, LLC. August 16, 2016 – August 1, 2023 Contract Administration

Responsible for all subcontractor onboarding paperwork - (contracts, insurance, OCIP)

Drawing review and coordination.

Approved vendor invoicing for approval

Develop and maintain accurate and complete files for the site, monitor for integrity and completeness (Pre-Bid to Archive)

Review subcontractor site safety manuals for thoroughness.

Able to prioritize and execute tasks under pressure. Efficient time manager

Maintain a tracking log for deliverables, submittals, and conveying this information to the team weekly

Review of submittals for completeness

Distribution of RFI responses throughout the construction process

C.W. Roberts Contracting, Inc.

Executive / Administrative Assistant December 2015 – August 2016

Executive Assistant to the President

Manage confidential acquisitions.

Keep the Presidents calendar.

Prepare reports and presentations.

Travel / Conference arrangements for the company

Monitor the independent haulers agreements & insurance.

Review the certificates of insurance or accuracy.

Review subcontracts and manage the database.

Culpepper Construction Company January 2006 – D e c e m b e r 2 0 15 Field Project Coordinator

Assist the Project Manager in managing the construction site activities as per the plans and budgetary restriction.

Created, managed and organized all file systems, hard copy and computer daily interaction with trades, Owners, Architects and Engineers, type and distribute meeting minutes

Compile and prepare project correspondence

Assist in record data, lien waivers, pay request submittals Forward and accumulate invoices for main office job cost details

Monitor and update DPO invoicing, as well as monthly pay applications Coordinate all required materials for Owner Construction Meetings

Use Timberline to insert subcontracts, purchase orders, change orders, submittals and forward to the appropriate team member, (Architect, PM, Trades)

Create memos to subcontractors, Owners & Design Team Members advertise and conduct formal bid opening award contracts to qualified bidders

Door Products, Inc. August 2003 - September 2005 Administrative Assistant

Responsibilities included all aspects of accounts payable & accounts receivable.

All insurance pertaining to vehicles, workers comp and general liability.

Banking reconciliations, collections and Purchase orders

Maintained Human Resources for a company of 25 people

AJAX Building Corporation May 98 -August 2003

Project Coordinator

prepared subcontracts, purchase orders and change orders Review of insurance certificates for compliance Prepared and distribute bid packages and addendums on CM projects Created monthly owner pay applications and jobsite status reports Maintained project files and acted as receptionist

Prepared and distributed meeting minutes, and project directory

Followed up with subcontractors monthly for non-returned subcontracts,

purchase orders, insurance, and bonds conducted formal bid openings

RELEVANT SKILLS

Skilled in Microsoft Office Suites, Word, Adobe, Timberline, Expedition, ProCore, Plangrid, BlueBeam

Good Written, Verbal Skills, Excellent Organization Skills

Self-motivated individual with ability to work as an individual and part of a team

Ability to prioritize assignments and effectively meet deadlines

OSHA 10 & 30, CPR Certification

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