Accounts Payable Specialist and Inventory Supervisor
Resume:
Villa Park, IL *****
E-mail ***********@*******.***
James Cooper
Experience August 2019- Present McCann Industries
A/P Specialist
Receive and review invoices from vendors and suppliers
Verify that invoices are accurate and compliant with company policies
Match invoices with purchase orders and receipts
Code and enter invoices into the accounting system
Review and reconcile vendor statements to system records
Correspond with vendors regarding invoice discrepancies or payment inquiries
Ensure payment methods and other vendor master details are up-to-date
Maintain organized and accurate records of all accounts payable transactions.
File and archive documents as per company policy
Train new A/P employees on invoice entry and warranty processing August 2015-June 2019 Metrotech HVAC
Inventory Supervisor
Resolve outstanding Purchase Requisitions by contacting vendors and field technicians
Process 250-300 Purchase Requisitions weekly
Process weekly Tech Expenses
Responsible for entering the yearly inventory for 165 technicians
Add new inventory items into ERP system
Correct costing errors on service orders
Train employees on PR process
Make manual parts adjustments to technician’s warehouse
Maintain regional vendors in Astea
Prepare monthly reporting on truck utilizing data from Astea November 2014- August 2015 Blackhawk Restaurant Group Accounts Payable
Enter in excess of 250 weekly invoices for 54 store locations
Produce Daily Sales reports for 54 locations
Process weekly check run
Maintain and update monthly rent spreadsheet and produce checks for all 54 property managers
Maintain and update construction balance sheet accounts and produce checks for 20 construction vendors.
December 2011-November 2014 R&J Midwest Equipment/KMH Accounts Payable/ Office Administration
Responsible for high-volume Accounts Payable more than 500 invoices per week
Process weekly check runs
Resolve invoice discrepancies related to receiving and pricing errors with staff in 10 out of state locations
Handle high volume of vendor calls resolving payment questions
Prepare quotes and presentations for sales department
Office functions including maintaining office equipment, managing supplies, and performing reception duties
Oct 2001-December 2011 United Lift Truck, L.P.
Accounting Specialist
Prepare monthly journal entries including all payroll journal entries
Prepare monthly account reconciliations of balance sheet accounts
401(k) plan administration including enrollment, processing of loans, hardship withdrawals, payroll deductions and distributions
Process new equipment sales, including customer billing in excess of
$1,000,000 per month and costing of equipment sales
Maintain subsidiary inventory schedules. Post purchases and sales
Process credit releases. Interact with customers regarding past due invoices.
Post morning cash receipts. Contact customers regarding discrepancies.
Assist in preparation of client workpapers for annual audit. Provide information as requested by auditors during field work in regards to Accounts Payable and Accounts Receivable.
Assist in general office functions as needed, including switchboard relief, bank runs, and office machine maintenance
Backup Accounts Payable position
2000–2001 Lakeside Pipe and Supply Parts Person
1995-2000 Whole Foods Market Prepared Foods Manager Education 1988 – 1990, 2002-2003 Triton College River Grove, IL Relevant courses: Financial Accounting, Managerial Accounting, Cost Accounting, Intermediate Accounting I
Software
Microsoft Office, QuickBooks, Microsoft Dynamics NAV, Microsoft Great Plains, Astea
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