Accounting & Data Entry Assistant

VICTOR DEYA

Accounting & Administrative Assistant Data Entry Specialist

Nairobi, Kenya (Remote) +254-***-***-*** ***.****@******.*** PROFESSIONAL SUMMARY

Detail-oriented accounting and administrative professional with hands-on experience in data entry, bookkeeping, accounts payable/receivable, and office administration. Certified Accounting Technician (KASNEB) proficient in QuickBooks, Zoho Books, and advanced Excel. Known for accuracy, discretion with confidential financial records, and consistent on-time delivery. Seeking a remote Data Entry, Accounting, or Administrative Assistant role. Remote-ready and available for US Eastern and Central time zone hours. CORE SKILLS

Software: QuickBooks, Zoho Books, Microsoft Excel (advanced: VLOOKUP, IF, pivot tables, data cleanup), Google Sheets and Workspace, Microsoft Office

Accounting: Bookkeeping, ledger maintenance, bank reconciliation, accounts payable and receivable, invoicing, payment processing, budget tracking, financial reporting support

Administrative: Records management, scheduling, email and correspondence, procurement support, vendor and client communication

Data Entry: Typing speed 35WPM at 93% accuracy; 10-key entry; source-document verification; data audits Professional: Attention to detail, written English, confidentiality, self-management, reliable deadline delivery PROFESSIONAL EXPERIENCE

Assistant Accountant / Operations Officer FEB 2022 – JUN 2026 Bein Systems Ltd Nairobi, Kenya

• Maintained accurate ledger, journal, and expense tracker postings in line with company accounting procedures and internal controls.

• Streamlined invoice and payment tracking, reducing reconciliation discrepancies and improving payment turnaround time.

• Prepared invoices, payment vouchers, and receipts; assisted with monthly bank and account reconciliations.

• Monitored budgets and expenditure across departments, flagging variances to management for timely corrective action.

• Compiled figures for periodic financial reports and assisted with statutory and tax-related documentation.

• Coordinated stock and inventory tracking, procurement follow-ups, and vendor communication. Assistant Administrator / Accounts Clerk JUL 2017 – DEC 2021 Ecorays Installers Ltd Nairobi, Kenya

• Reorganized the physical and digital filing system, improving document retrieval and supporting smoother audits.

• Handled accounts payable and receivable, including invoicing, receipt tracking, and follow-up on outstanding payments.

• Entered and updated financial and administrative databases with a high level of accuracy and consistency.

• Managed petty cash and expense recording, and prepared basic financial summaries for supervisors.

• Supported procurement by maintaining supplier records, comparing quotations, and processing purchase orders.

• Managed scheduling, correspondence, and reports for senior staff; handled client and supplier inquiries. Data Entry Clerk OCT 2025 – JUN 2017

Fortis Kenya (Automotive) Nairobi, Kenya

• Maintained a consistently high accuracy rate entering large volumes of vehicle, inventory, and customer records.

• Verified source documents for accuracy and completeness before entry, minimizing errors and discrepancies.

• Performed routine data audits and cleanup, and generated stock and inventory reports to support daily operations.

• Handled confidential customer and business records in line with company data-handling procedures. EDUCATION

Accounting Technician Certificate (KASNEB) AUG 2015 Hekima Education Center College, Kenya

CERTIFICATIONS

QuickBooks Certification (bookkeeping, invoicing, financial reporting); Zoho Books, working proficiency

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