Finance & Payroll Accounting Professional

Alena Polen

Accounting / Finance

907-***-**** **********@*****.*** Anchorage, Alaska

ABOUT ME

Accounting and finance professional with 15+ years of experience across general ledger, month-end close, payroll accounting, reconciliations, employee time and labor allocations, project billing, budgeting, and financial reporting. Experienced in preparing payroll journal entries, reviewing employee time and project expenditures, researching discrepancies, and working with cross-functional teams to resolve accounting and payroll issues. Strong Excel skills with experience supporting internal controls, audits, and compliance. Utilized Sage ERP modules to track and reconcile project expenditures, post journal entries, process billing, generate financial reports, and support accurate posting of expenses across projects and accounts. EXPERIENCE

Alaksa Village Electric Coop - Grant Manager: January 2024 - August 2026 Manage federal and state grants, submitting monthly and quarterly reports. Provide and update project managers on reimbursements and balance to plan and forecast for the projects.

Manage project financing, management of cash flow to support operations and capital projects.

Perform reconciliation of prior month expenditures, check general ledger expenses against the approved budget across all category personnel, fringe, equipment, materials.

Maintain clean documentation year-round streamline annual reports and single audit processes.

UIC — Assistant Controller: February 2018 – November 2023 Leveraged Sage ERP to manage project expenditures, complete reconciliations, post journal entries, process billing, prepare financial reports, and maintain accurate expense postings across projects and accounts.

Prepared monthly and payroll-related journal entries, including labor, payroll taxes, employee benefits, per diem, and other employee-related expenses. Entered and reviewed employee time and allocated labor costs to the appropriate projects, departments, and general ledger accounts. Reconciled accounts and investigated discrepancies across accounts payable, accounts receivable, payroll, and general ledger activity. Reviewed employee hours charged to projects and collaborated with department supervisors to research and resolve timekeeping and cost-allocation discrepancies. Supported payroll processing by reviewing employee time, calculating payroll taxes and company overhead, and posting payroll journal entries across applicable accounts.

Prepared and maintained financial reports and analyses using Excel, including PivotTables, to monitorexpenditures, billing, labor costs, and project activity. NANA WorleyParsons- Project Accountant - February 2015- January 2017

• Processes incoming accounts payable from vendors, suppliers and subcontractors.

• Route invoices and monitors the status of those invoices using an electronic approval system in Matrix.

• Auditing invoices for proper supporting documentation, approvals, allowable charges and hourly rates.

• Reconcile vendors statements to the accounts payable trial balance and subledger to ensure accurate account balances.

• Coordinate with other accounting department personnel to produce a variety of written and electronic reports, files, documents, graphs and accounts.

• Generate variety reports expenditures, revenue and savings for monitoring and reporting purposes.

EDUCATION

University of Alaska Anchorage

Master of Business Administration

Presidents List

December 2010

University of Alaska Anchorage

Bachelor of Science, Business Administration

December 2005

American Payroll Association

Fundamentals of Payroll Certification (FPC), 2010

TECHNOLOGY

Microsoft Office Suite (Proficient in Excel)

Sage Intacct

Timberland

NISC

QuickBooks