Office Administrator, Bookkeeping & Payroll
Resume:
JOYCE BOYCE
South Amboy, NJ ****9
**************@***.***
PROFILE
Experienced Office Administrator/Bookkeeper/Payroll Administrator with extensive customer service skills looking to obtain a full-time position within an established company.
WORK EXPERIENCE
Bookkeeper AGD Contracting.
February 2024 - July 2026 Morganville, NJ
A/P and A/R - Bookkeeper using QuickBooks. Entered payables for vendors to be paid.
Setup new vendors and printed A/P summary reports weekly.
Paid all payables either online or call for business, properties or personal.
Invoiced customers in QuickBooks. Submitted invoices in Ecomply for payment.
Generated spreadsheets in Excel.
Reconciled bank statements, payroll and credit cards.
Entered general lendger transactions.
Paid camera violations for NY Ezpass and NJ Ezpass and camera violations online.
Answered Home Depot calls and approved supplies for payments.
Administrative Assistant Homans Associates
November 2016 – January 2024 Lakewood, NJ
A/R and A/P – Administered using NxTrend and SXE. Tendered cash receipts in NxTrend.
Daily OEROB report using Excel reconciling cash, check and credit cards. Troubleshoot wrong entries. Daily bank deposits.
Shipping pick tickets and entered in serial numbers for HVAC equipment for Invoicing processing and checking what material was delivered and backordered. Checking the stock on hand in NxTrend to the stock in the warehouse. Stock adjustments.
Shipping cash tickets and delivery tickets. Checking to make sure the correct tax on the tickets. Administered Tax Exempt forms.
Administer intercompany warehouse transfers coming in and going out. Trouble shoot the mistakes of wrong equipment coming in and going out. Reaching out to branch managers into fixing the corrections in both branches, whether transferring the wrong equipment or items back to their branch or keeping the wrong equipment and items and doing a paperless warehouse transfer to correct the inventory.
Received Purchase Orders from Venders. Print Purchase Orders from NxTrend and check off what was received in on the packing slip. Work with warehouse employees when it’s came in wrong or damaged and emailed or called Venders to correct the amounts sent or return the wrong item and they ship the correct item to correct. Also printed venders return merchandise slip to give to warehouse to return the shipment to the vender.
Answer phones for customers and directing them to the correct person.
Administrative Assistant/Bookkeeper ElizabethTruck Center
Feb. 2016 – Sep. 2016 Elizabeth, NJ
A/R and A/P– Administered using QuickBooks Pro.
Printed daily sales journals from Wallace and maintained a daily Excel spreadsheet keeping track of transactions from the stores made by cash, checks, credit cards and customers paying on-account and making sure the total amounts on the Excel spreadsheet for cash, Checks, Credit Cards, Customer Accounts and Taxes match up with the total amounts on the daily Sales Journal from Wallace.
Posting the daily cash and credit card amounts on the Check Register in QuickBooks.
Posted weekly payroll figure, monthly and quarterly sales taxes and credit card and bank fees on Check Register in QuickBooks.
Keeping a weekly on-going spreadsheet for A/R transactions made by customers paying on accounts and incoming checks and a weekly on-going spreadsheet on A/P bills entered in QuickBooks and payments made to vendors.
Generated customer invoices and credit invoices in QuickBooks.
Applied and posted incoming checks towards open invoices in QuickBooks.
Matched up vendor invoices to packing slips and purchase orders and checking vendor invoices for price changes.
Entered bills in QuickBooks for payment to Vendors.
Printed and posted manual checks.
Made weekly collection calls.
Printed and emailed weekly inventory reports, sales journal reports from Wallace.
Kept a written copy of all credit and debits and a running total of cash that matched up to QuickBooks.
Efficient in Word, Outlook, Excel, QuickBooks Pro, Wallace.
Accounts Receivable/Payroll Specialist Staffing Services Inc.
Aug 2013 – Nov 2015 East Brunswick, NJ
A/R - Administered Accounts Receivable using Great Plains.
Applied and posted daily incoming cash.
Made weekly collection calls.
Generated invoices in Great Plains
Ran a daily billing cycle in Great Plains.
Weekly, Bi-weekly and Monthly invoicing.
Invoicing Oracle – Invoiced a big client in a Oracle web-based system consisting of purchase orders. Consisting of 70 employees each week. Retrieve purchase orders and change purchase and approved timesheets for payment. Invoicing in Oracle each week through weekly, monthly or quarterly purchase order and submitting for payment. Retrieving Payments in Oracle Posting of payment in Great Plains in a timely manner.
Excel - Generated spreadsheets to track incoming purchase orders and converted reports from Great Plains in Excel format.
Entered new employees and projects in Great Plains for payroll purposes.
Customer Services – Sent out numerous emails through Outlook explorer to clients and answering calls regarding Accounts Receivable
Efficient in Word, Outlook, Excel, Great Plains, and various other software’s.
Bookkeeper/Office Admin Galaxy Metal Products, LLC.
Oct. 2005 – May 2013 Edison, NJ
A/R - Customer Serviced calls fielded in regarding to account receivable.
Enter Accounts Receivable in Peachtree, on-line credit card payments and on-line check deposits using Capital One on-line merchant services.
A/P – Matched up vendor invoices to company Purchase Orders along with signed delivery receipts for payments. Entered vendor invoices to be paid in Peachtree and Metalware and entered GL accounts. Mailed weekly checks to vendors. Interacted with vendors and company shipment department.
Invoicing - Invoiced daily customers signed bill of ladings from material that was shipped out or picked up from customers. Matched up signed BOL to customers’ invoices and mailed out to the customer.
ADP payroll – Payroll for approximately 45 non-Union and Union employees using Pay Expert. Distribution of weekly employee checks. Printed out weekly payroll reports. Maintained a record of non-Union and Union employee time taken-off. Maintained track of quarterly unemployment rate reported correctly from State to ADP. Printed quarterly tax filing reports, Payroll deposits, Federal Income Tax deposits and New Jersey State Tax deposits.
Employee benefits - Administer 401K, Union dues, benefits, W-2’s etc. New employee payroll processing, including W-4, I-9 forms.
Credit checks - Provide credit checks for existing and prospective clients. Customer Service for existing and potential clients. Filled out credit application for new customers and vendors. Managed except Sales tax forms.
Managed weekly/monthly accounting reports - Entered monthly General Journal entries. Monthly bank reconciliations.
Entered on-line Quarterly New Jersey Sales Tax and monthly New York Sales Tax.
Bookkeeper/Payroll Admin Mark Soble, MD
Sept. 2004 – Aug. 2005 Keyport, NJ
Administered two hotels in Florida using QuickBooks Pro95.
Duties consisting of weekly payroll using Ceridian.
A/P – Entered bills to be paid in QuickBooks and ran weekly checks for bills.
A/R – Wire transfers, checked on-line bank accounts. Entered daily reservations and gift shop sales paid by cash or with credit card and also kept track of petty cash.
General Ledger, and bank reconcile, sales tax and property tax.
Utilized Word and Excel.
Office Manager/Payroll Admin., Millennium Services Corp.
March 1996 – Sept. 2004 Lincroft, NJ
ADP payroll - Administered bi-weekly payroll using ADP Payroll for Windows., Prepared payroll batches from timesheets.
401K - Administered 401K.
Invoicing - Used QuickBooks software for employee time reporting preparation of weekly, monthly, and fixed price invoicing.
A/R – Used QuickBooks to enter check received.
A/P – Used QuickBooks to enter all incoming bills to be paid.
Access software for customer purchase order tracking, processed employee logistics and other reports.
Excel for commission and subcontractor payment calculations.
Employee Benefits - Administered new employee processing, including 401K, medical, W-4, I-9 forms.
Six month Assignment Certified Clams
Highlands, NJ
Worked in a food industry two-days a week as a bookkeeper on a six-month assignment using the new version of QuickBooks, Excel and Word.
Entered in all sales (Bill of Lading), generated customer invoices.
Track inventory, Accounts Payable, Accounts Receivable and filing.
Secretary/Admin. Assistant Midlantic Bank
Jan. 1991 – Jan. 1996 Edison, NJ
Secretary for 10 people, executing Reception for entire department.
Duties included payroll administration, faxing, answering phones, copying, typing memos and letters on Microsoft Word, ordering supplies, sorting and distribution of mail, entering data on MBMS (warehouse system), endorsing notes, delegating releases via airborne and Federal Express, checking in second packages and logging in notes, typing certified and cashier checks, typing expense reports, and operating a Dictaphone machine.
Secretary – Accounting Dept Aon Risk Consultants/IRISC
Oct. 1986 – June 1990 Old Bridge, NJ
Secretary for the Reinsurance Accounting Manager supporting 8 execs of Cash Management and Accounting Department.
Duties consisted of handling incoming and outgoing mail, typing letters and memos, endorsing and typing checks, answering phones, correspondence, computer printouts, distribution, Receptionist coverage, managing a busy calendar which required an understanding of business proprieties good judgement to effectively balance demands against available time.
Clerk Typist/Liquidation Department Cole, Booth, Potter, Inc.
Oct. 1986 – June 1990 Old Bridge, NJ
Supported 6 Managers.
Duties handling incoming and outgoing mail, typing letters and memos, answering phones, spreadsheets, sending correspondence via rapifax and telexes, looking up addresses, copying, and knowledge of security booklets, computer printouts, diary, stamping mail, distribution, and filing.
EDUCATION
Executive Secretarial Diploma, The Stuart School of Business Administration, Wall, NJ.
Business writing, GPA: 3.5, Brookdale Community College, Hazlet, NJ.
AWARDS
Two award nominations for One of a Kind Award (Excellence in Customer Service).
SOFTWARE SKILLS
MS Word
MS Excel
QuickBooks Pro
MS Access
Outlook
ADP Payroll
Metalware,
Peachtree,
Great Plains
Eudora
Wallace
NxTrend
SXE
Oracle
Ecomply
Zoom
Facts 7.8
Maxrecall Document retrieval
Contact this candidate