Data Entry and Records Management Specialist

ALLISON KIRK

DATA ENTRY • DATA PROCESSING • RECORDS MANAGEMENT

Jackson, GA 30233 +1-678-***-**** *********@*****.*** U.S. work authorized

Professional Summary

Data Entry and Records Management Specialist with mid-level experience supporting educational and healthcare environments. Proven track record of maintaining 99% data accuracy, reducing insurance claim denials by 15% through meticulous verification, and streamlining library cataloging to improve retrieval speed. Strong organizational, confidentiality, and communication skills enable independent, detail-focused work. Seeking to apply precision-driven data management to enhance operational efficiency.

Skills

• CORE SKILLS: Data Entry & Recordkeeping, Data Accuracy & Quality Control, Data Verification, Error & Discrepancy Identification, Records Management, Information Review, Data Tracking & Documentation, Insurance Verification, Electronic & Paper Filing, Microsoft Office, Educational & Web-Based Software, Confidential Information Handling, Written & Verbal Communication, Independent Work

PROFESSIONAL EXPERIENCE

Locust Grove High School MID Special Education Paraprofessional Nov 2025 - Present • Track and document student data and progress using the school’s web-based student information system, identifying discrepancies and providing teachers with timely insights that inform individualized instructional decisions • Maintain clear, confidential documentation of student records in compliance with district procedures, employing error-identification checks to ensure data integrity and support accurate reporting

• Monitor student performance data daily, recognize significant changes, and communicate observations to teachers and support staff through concise written reports, enabling prompt instructional adjustments

• Support onboarding of new paraprofessionals by delivering independent-work training on documentation standards and confidential information handling, fostering a collaborative environment that upholds quality and consistency

South Fayette School District Library/Kindergarten Paraprofessional Oct 2021 - Nov 2025 • Maintain accurate library records, catalog entries, circulation data, and payment records using the district’s library management system and Microsoft Excel, identifying and correcting discrepancies to ensure 100% data integrity

• Prepare and review instructional materials, worksheets, handouts, and visual aids in Microsoft Word and PowerPoint, verifying content accuracy and usability, which improves teacher satisfaction and student engagement

• Use educational software such as Google Classroom and interactive whiteboards to digitize tasks and update information, streamlining workflow and reducing manual entry time by half

• Answer patron questions and assist users in locating and verifying information through the online catalog and databases, enhancing resource accessibility and receiving positive feedback from staff

• Follow district requirements and collaborate with teachers and staff to complete filing and records tasks efficiently, employing electronic and paper filing methods that reduce processing errors

Rehoboth Road Middle School MID Paraprofessional Aug 2019 - Present • Maintain accurate daily observations and documentation using the school’s web-based data system, supporting students with disabilities and ensuring timely records for individualized education plans

• Follow established district procedures consistently, documenting relevant information in the electronic records system, which reduces documentation errors and ensures compliance with state regulations

• Monitor classroom dynamics and student behavior changes using real-time observation logs, and communicate factual updates to teachers and support staff, facilitating prompt and appropriate intervention decisions

Motherhood Inc. Stay-at-Home Mom Nov 2011 - Aug 2019 • Managed scheduling, organization, and recordkeeping using digital calendars and electronic filing systems, coordinated competing priorities, and handled day-to-day administrative tasks, which kept household appointments on time and reduced scheduling conflicts

• Maintained consistent daily routines and organized family information using spreadsheets and filing tools while juggling multiple priorities, resulting in smoother household operations and higher family productivity

Georgia Urology Insurance Verification Specialist Mar 2007 - Nov 2011 • Verified patients' insurance eligibility, coverage, policy details, and benefits before procedures and appointments using the practice’s electronic verification system, which helped prevent scheduling delays

• Entered and maintained patient and insurance data in the electronic health record (EHR) system with double-check procedures, ensuring high data accuracy and smooth billing

• Identified missing or inconsistent insurance information and contacted providers directly via phone and secure email to resolve discrepancies, resulting in faster claim processing

• Corrected inaccurate records and updated the system to reflect verified information, which improved the reliability of patient files for the clinical team

• Maintained confidential records and communicated information clearly to support timely approvals and reduce claim denials. SwissPort Cargo Services Administrative Assistant Aug 2005 - Jul 2006

• Reviewed data-entry work for errors using Excel and internal validation tools, verified information, and transcribed accurate records, ensuring data integrity and reducing entry mistakes

• Organized, filed, and retrieved electronic and paper records to improve information accessibility. • Maintained office files and provided administrative support with Microsoft Office Suite and digital filing software, streamlining document retrieval and enhancing team efficiency

EDUCATION

Luella High School High School Diploma Locust Grove, GA Aug 2003 - 2005