Executive & Personal Assistant - Office Manager

Kim Olavarria

347-***-**** *********.***@*****.***

WORK EXPERIENCE:

Pixel Health April 2023 - Present

Executive/Personal Assistant

Currently assist the CEO and C-suite (includes the COO, Co-Founder, Executive VP, Sales team)

EA duties: meeting coordination, calendar maintenance, expense management, travel arrangements (flights/hotels/cars), catering for business meals, making appropriate reservations, phone reception duties.

PA duties: Event planning for family gatherings, arrange transportation as needed for personal travel.

Sholom Daycare, Inc July 2022 - April 2023

Executive Assistant / Family Worker

Assisted the Director and staff with administrative needs: Scanning, billing, filing, AdHoc projects, phone reception duties (answer/transfer phone calls, take messages, etc).

Family worker for families whose children attend the program from 6 months old to 3k and PreK. I assisted with registration process, maintained current notes on each child/family, followed up with families on a regular basis, closely monitored each child’s progress in all areas (ie. speech therapy, academics, etc)

BNY Mellon December 2021 - July 2022

Customer Service Representative

Provided quality customer service and support to customers on a daily basis, including problem resolution and account transaction processing in a timely manner.

Performed operational tasks including processing, balancing, settling and servicing security transactions.

Investigated and corrected errors in customer accounts and statements.

Responded to and helped resolve complicated customer complaints.

Kensico Capital Management (Greenwich, CT) March 2020 - March 2020

Executive Assistant/Office Manager (long-term maternity coverage assignment)

Furloughed due to COVID-19 pandemic.

Assistant to COO, CFO, and GC (General Counsel).

Maintained 2 pantries, office gym, and 3 conference rooms.

Gathered and distributed delivered lunch orders to all employees daily.

Covered Reception: Answered/directed all calls. Cleared all guests via security.

Safanad Inc. October 2019 - February 2020

Executive Assistant/Office Manager (long-term maternity coverage assignment)

Assistant to 6 Executives (calendar/travel/expenses).

Covered Reception: Answered/directed all incoming calls. Cleared all guests via building security. Reserved conference rooms accordingly.

Maintained pantry. Kept both pantry/supply room fully stocked. Arranged catering for lunches/meetings.

National Football League April 2019 - September 2019

Executive Assistant

Assistant to 4 VP’s of Information Technology Department, including the Chief Information Security Officer (CISO), Senior VP of Technology/Infrastructure, and Senior VP of Data.

Provided backup coverage for the Chief Information Office of Technology.

Duties included heavy calendar management, extensive travel arrangements (2-3 cities per week), expense reporting, phone coverage, daily meeting arrangement which included booking conference rooms, clearing guests via security system, providing catering, and making reservations for outside venues.

Provided 24/7 availability via company-provided work phone and made myself during non-working hours.

Arranged Video conferencing between all 3 NFL offices (NY/LA/NJ) when necessary.

Other Contract Roles November 2017 - 2019

Prodigy: Bilingual EA/PA to CEO & Chief of Staff January 2019 – March 2019

PIMCO: Bilingual EA to International Events Department (Spanish/English) October 2018 – November 2018

Warburg Pincus: Floater EA April 2018 – August 2018

Coller Capital: EA/PA to CEO/CFO/GC/SVP of Investor Relations February 2018 – April 2018

Investcorp: EA to CEO/CFO/GC/Director of Operations November 2017 - February 2018

Perella Weinberg Partners, New York, NY April 2016 – November 2017

Executive/Personal Assistant

Assistant to Partner; Co-head of Restructuring team along with One Managing Director, 3 Directors, and 3 Associates.

Provided backup coverage for co-Partner and his team of 5 executives

Maintained calendars, coordinated conference calls/meetings, organized heavy travel (several cities per week [flights, ground transportation, hotels]). Processed monthly expense reports.

Coordinated events hosted by Restructuring team (ie. Intern happy hours and Holiday team dinners)

Cablevision, Bethpage, NY May 2015 – April 2016

Executive/Personal Assistant

Assistant for Executive suite corporate officers, including CEO, CFO, Head of HR, EVP of Operations, Vice Chairman, and SVP of IT.

Directed all calls and visitors, coordinated conference calls and meetings, processed expense reports and completed special projects as needed.

Organized and updated Managers’ calendars

Provided backup coverage for other executive assistants and their respective managers as needed.

GCM Grosvenor Capital Management, New York, NY June 2013 – May 2015

Executive Assistant (spinoff from Credit Suisse with the same group)

Involved in the merging transition as our group spun off from Credit Suisse into a new company (GCM Grosvenor).

Assisted 15 corporate officers, including one Managing Director, three Directors, one Principal, one Vice President, and 9 Analysts and Associates.

Organized bi-monthly updates for the Managing Director of Finance; this included allocating reports from the finance team and consolidating these reports into one comprehensive report.

Directed all calls and visitors, coordinated conference calls and meetings, processed expense reports, and completed special projects as needed.

Maintained calendars (ie. meetings, international/domestic travel, conferences, events, workshops, etc).

Deutsche Bank, New York, NY October 2007 – September 2012

Expense Analyst (May 2011 – September 2012)

Employee Spending Data Analysis and Reporting.

Prepared DB Black Car Usage Reports and Policy violation error summaries within Asset Management.

Prepared quarterly investigative summaries of policy violations and processing errors as part of the quarterly T&E Expense Analysis Reports provided to 8 business channels within Asset Management.

Executive Assistant (October 2007 – May 2011)

Provided direct support to the Global Chief Administrative Officer and his team.

Maintained calendar (meetings, international/domestic travel, conferences, events, workshops). Processed expense reports, and AdHoc projects as needed.

EDUCATION: State University of New York at Oneonta, Oneonta, NY

Bachelor of Science, Psychology

SKILLS: Bilingual (Spanish/English), Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Suite, Concur, Salesforce, Expensify, Amex Global Travel, Infor, CRM, Lotus Notes, Autotask, Teams, Asana.

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