Executive Administrative & Payroll Support Specialist

Sharon Helton

Clarksville, TN ***** 661-***-**** *************@*****.***

Professional Summary

Detail-oriented and highly organized professional with extensive experience in executive assistance, administrative support, financial management, and operations coordination. Proven ability to manage schedules, process payroll, handle office supplies, and ensure smooth daily operations across departments. Adept at working under pressure and maintaining efficiency while supporting upper management.

Core Competencies

●Executive Assistance

●Payroll Processing & Time Card Editing

●Schedule Management & Coordination

●Cash Office & Register Balancing

●Office & Equipment Maintenance

●Inventory Management & Stockroom Organization

●Environmental & Recycling Assessments

●Strong Communication & Interpersonal Skills

●Vendor Relations & Purchasing

Professional Experience

Visionworks - Receptionist

November 2025-Present

Welcome patients warmly, complete check-in procedures, and ensure accurate demographic and medical information is collected.

Manage a multi-line phone system, directing calls efficiently and providing clear, helpful communication.

Coordinate patient scheduling, including new appointments, follow-ups, and same-day needs.

Verify insurance coverage, obtain authorization when required, and resolve eligibility issues.

Kohl’s Inc. - Administrative Assistant

October 2017 – November 2025

●Supported top-level executives by managing their calendars, scheduling appointments, and arranging meetings.

●Edited timecards and ensured accurate payroll submission, processing discrepancies or adjustments.

●Oversaw cash office operations, performed daily balancing of cash registers, and ensured accurate transaction recording.

●Ordered funds for the store based on projected needs and ensured adequate cash supply.

●Tracked office supplies, maintained stockroom inventory, and reordered materials as needed.

●Coordinated regular equipment maintenance and handled repairs to ensure operational efficiency.

●Conducted weekly environmental assessments, ensuring compliance with sustainability and recycling protocols.

●Organized and maintained schedules within budgets, and prepared reports for management.

CBC Cleaning and Restoration - Administrative Assistant

August 2012 - October 2017

●Supported owners by managing their daily calendars and scheduling meetings.

●Organized daily schedules for cleaning crews.

●Answered multi-line phone system and scheduled appointments.

●Tracked office supplies, maintained stockroom inventory, and reordered materials as needed.

Education

California State University, Northridge

Bachelor of Science,

June 1989

Skills

●Time Management

●Advanced Microsoft Office (Word, Excel, Outlook)

●Financial Record Keeping

●Vendor Management

●Office Administration

●Customer Service

●Problem Solving & Decision Making

References

Available upon request

Contact this candidate