Remote Legal/Admin Professional

TRACEY OLIVIER

LEGAL ADMINISTRATIVE PROFESSIONAL LEGAL SECRETARY ACCOUNTING & OFFICE ADMINISTRATION

PROFESSIONAL SUMMARY

Experienced legal and administrative professional with extensive experience in legal document preparation, real estate transaction support, litigation administration, bookkeeping, accounts receivable/payable, reconciliations, invoicing, debt collection, rental accounting, payroll administration, contracts, tenders, records management, and office operations. Detail-oriented and highly organized, with strong experience supporting attorneys, managers, directors, customers, and suppliers. Proficient in Microsoft Office, Pastel, and IQ Accounting. Fluent in English and Afrikaans.

CORE SKILLS

Legal & real estate administrative support • Legal document preparation • Litigation support • Bookkeeping • Accounts payable/receivable • Reconciliations • Invoicing & statements • Debt collection • Rental/property accounting • Payroll administration • Contracts & tenders • Executive support • Customer service • Records management • Microsoft Office • Pastel • IQ Accounting

PROFESSIONAL EXPERIENCE

Conveyancing Typist / Legal Administrative Support — AJ Coetzer & De Beer Attorneys Jan 2024–Present

• Prepare legal documents and correspondence supporting real estate matters.

• Maintain accurate legal files, records, documentation, and administrative workflows.

Litigation Typist / Legal Administrative Support — Coetzer De Beer Feb 2020–Nov 2020

• Provided litigation typing and administrative support; prepared legal documents and maintained organized matter files.

Bookkeeper / Administrative Assistant — TMJ, Mokopane Oct 2018–Jan 2020

Receptionist / Administrative Assistant — Oil Separation Services, Mokopane Apr 2017–Oct 2018

• Managed reception, switchboard, customer inquiries, debtor accounts, reconciliations, purchase orders, expenses, rental administration, rent collection, municipal accounts, petty cash, and personnel administration.

• Supported sales managers with collections and general administration.

Accounts Manager — Just Letting, Polokwane Aug 2012–Apr 2017

• Managed approximately 200 debtor accounts, including postings, receipts, reconciliations, invoices, and statements.

• Prepared year-end financial information through ledger level for the accountant; managed five estate/homeowner accounts, creditor functions, rental accounting, collections, and attorney liaison.

Personal Assistant / Accounts Administrator — PG Consulting & Civil Engineering Jul 2009–Mar 2011

• Managed customer inquiries, invoicing, statements, petty cash, contracts, tenders, and approximately 60 debtor accounts.

• Handled VAT, salaries/wages, creditor administration, and travel coordination.

Administrative / Accounts Administrator — Roomes Electric, Polokwane Mar 2008–Jul 2009

• Managed invoicing, statements, petty cash, debtor administration, contracts, tenders, and approximately 2,200 debtor accounts.

• Supervised two clerks and provided bookkeeping/creditor coverage, including VAT, payroll, workers’ compensation, UIF, PAYE, and reconciliations.

Litigation Typist — Corrie Nel Attorneys Jul 2007–Mar 2008

Conveyancing Typist / Debt Collection Administrator — Kern & Dekker Attorneys Mar 2007–Jun 2007

Co-Owner / Administrator / Bookkeeper — A-2-Z Manufacturing & Design Engineering 2002–2007

• Managed customers, suppliers, purchasing, orders, deliveries, invoicing, VAT, payroll, budgets, cash flow, banking, reconciliations, income/expenses, quotations, and correspondence.

EARLIER EXPERIENCE

Secretary / Administrative & Typing Roles — Various Organizations 1978–2002. Progressive experience in executive secretarial support, legal administration, reception, switchboard operations, accounting administration, sales support, financial reporting, travel coordination, purchasing, payroll, and general office management.

EDUCATION & TRAINING

High School Certificate / Matric — Department of Education, 1987 • National Typewriting Certificates: Typing I (Distinction) & Typing II • Senior Typing & Dictaphone Typing • Office Procedures & Public Relations • Lotus 1-2-3 • MultiMate • PC Basics/DOS • AmiPro • Pastel Express

TECHNOLOGY & LANGUAGES

Microsoft Word • Excel • PowerPoint • Outlook • Pastel • IQ Accounting • LibreOffice • Lotus 1-2-3 • AmiPro • Windows

English — Fluent Afrikaans — Fluent

ADDITIONAL

Professional references available upon request.

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