Project Coordinator/ Document Control

JENNIFER M. BULLARD

*****************@*****.*** Lafayette, LA 337-***-****

Summary

Detail-oriented professional with extensive experience in project coordination, spare parts management, and administrative supervision. Proven ability to manage vendor relations, track orders, and ensure timely delivery of critical components. Adept at document control, creating vendor data books, and maintaining project documentation. Seeking to leverage strong organizational and communication skills to contribute to operational efficiency and project success at your company.

Work Experience

Shoe Coordinator/Sales Associate, Rainbow Shops, Lafayette, LA 06/2026 – Present

Managed merchandising activities and product placement. Located and organized markdown items effectively.

Executed recovery tasks to maintain store appearance. Provided excellent customer assistance and support. Coordinated the styling and arrangement of mannequin outfits. Monitored the sales floor to ensure a positive shopping environment. Performed opening and closing procedures accurately. Handled pricing and sensoring for new inventory arrivals. Implemented strategies to reduce loss prevention.

Spare Parts Coordinator/Administrative Supervisor, AGI – Packaged Pump Systems, Lafayette, LA

2023 – 2024

Managed administrative tasks and coordinated the logistics of spare parts. Created detailed spare parts inventories by extracting information from skid components. Requested and obtained quotations from a variety of suppliers. Evaluated vendor bids to identify the best pricing and delivery schedules. Accurately placed and submitted orders for spare parts. Tracked the status of orders from placement through to receipt at the office. Gathered all necessary spare part components for shipment. Oversaw the careful packaging of spare parts for shipment to customers. Coordinated with international freight forwarders for the dispatch of goods overseas. Arranged and monitored the delivery of packaged orders to confirm customer receipt. Established and managed Vendor Data Books to support project records. Worked with internal teams to acquire the latest project details. Interpreted Piping and Instrumentation Diagrams (P&ID). Project Manager Assistant/Office Administrator/Document Control, Precision Tech LLC, Broussard, LA

2021 – 2023

Provided support for project management initiatives and oversaw office administration. Acquired, reviewed, and submitted essential vendor documentation, including General Assembly drawings, IOM manuals, MTRs, and CoCs, to clients. Authored and compiled comprehensive Vendor Data Books for project deliverables. Effectively managed and controlled all project documentation. Developed Vendor Document Requirements Lists (VDRLs) to ensure adherence to standards.

Uploaded invoices into the specified spend management software. Facilitated the onboarding process for new projects. Proactively forecasted vendor data submission dates to ensure project timelines were met. Tracked shipments to guarantee the timely delivery of materials and components. Actively participated in Project Management meetings, contributing to discussions and tracking action items.

Coordinated with cross-functional departments to gather and distribute updated project information.

Maintained a comprehensive Master List of Projects for oversight and reporting purposes. Business Analyst/Executive Assistant, Bullard Enterprises, Pensacola, FL 2005 – 2021

Performed business analysis and comprehensive office administration. Assessed potential business opportunities and evaluated market viability. Managed executive appointments and meeting schedules. Processed document duplication and transmission through copying and faxing. Executed a range of essential clerical duties.

Analyzed data to generate actionable insights and inform decision-making. Completed data entry tasks accurately and efficiently. Transcribed information from diverse sources.

Coordinated and managed all travel logistics and bookings. Identified operational challenges and implemented effective solutions. Maintained organized filing systems for physical documents. Digitized documents via scanning into the electronic system. Established and managed client files for systematic record-keeping. Updated and maintained client contact information. Managed incoming and outgoing telephone communications. Project Coordinator, Awning Works Inc., Clearwater, FL 2019 – 2020

Oversaw complete project lifecycles, from initial conception through to final closure. Assessed and integrated new projects, confirming adherence to all specified requirements. Communicated effectively with sales teams and clients to manage project-related questions and provide status updates.

Attended Project Management meetings, diligently recording minutes and creating action item lists.

Managed the submission process for Building, Sign, and Right Of Way permits. Collaborated with diverse municipal bodies to obtain essential approvals. Sourced Request For Quotes (RFQs) from subcontractors and vendors. Created Purchase Orders for all project-related materials and services. Submitted engineered drawings for review and subsequent approval. Arranged the dispatch of paint and fabric samples to clients and stakeholders. Monitored project deliverables to guarantee punctual completion. Drafted transmittal letters for the formal exchange of project documentation. Scheduled and coordinated on-site surveys.

Digitized and managed all survey-related paperwork. Recorded production hours to enable precise job costing and bid assessments. Tracked critical project milestones to ensure consistent progress. Uploaded photographs upon job completion for project records. Facilitated project close-out procedures to enable smooth financial handover. Organized and developed PowerPoint presentations for stakeholder reviews. Functioned as the primary point of contact between various internal departments. Maintained a comprehensive Master List of Projects for effective oversight. Produced Change Orders to formally document any adjustments to project scope. Prepared Requests for Information (RFIs) to clarify project specifications. Led the implementation and adoption of new project management software. Budgeting Manager/Sales/Customer Service, BRMS, St. Petersburg, FL 2018 – 2019

Spearheaded product sales initiatives and delivered outstanding customer service. Proactively engaged potential clients, effectively communicating service offerings and their benefits.

Demonstrated active listening skills to accurately identify customer needs and requirements. Matched clients with optimal programs by considering their budgetary limitations. Applied appropriate discounts to successfully close sales. Negotiated favorable payment terms with clients.

Managed payment processing with accuracy and efficiency. Initiated and completed sales transactions, ensuring high levels of customer satisfaction. Executed telemarketing strategies to generate leads and drive sales. Provided training and guidance to new team members. Maintained and updated client accounts within the CRM database. Ensured the secure handling of confidential client and company information. Inventory Supervisor & Auditor, Aramark., Tampa, FL 2016 – 2017

Managed and oversaw inventory procedures for Warehouse, Concessions, and Premium Liquors.

Executed data entry for all invoices and purchase orders. Investigated and pinpointed missing items in comparison to purchase orders. Accurately recorded the quantities of all items received. Updated dynamic pricing for consumables within the inventory management system. Identified and rectified inconsistencies within inventory records. Ensured precise stock counts through consistent verification. Performed comprehensive audits of inventory levels and associated transactions. Reconciled inventory by reviewing incoming stand sheets following events. Located and documented any discrepancies found on stand sheets. Input audit findings into the inventory database for meticulous record-keeping. Office Manager, Welenco / Water Well Technology Inc., Bakersfield, CA 2012 – 2013

Directed comprehensive office operations and administrative functions. Supervised accounts payable and accounts receivable processes. Monitored and controlled the company's cash flow.

Administered payroll processing and associated duties. Managed compliance with Certified Payroll reporting obligations. Executed account reconciliations to guarantee financial precision. Maintained the balance of company books and financial records. Prepared essential documentation for audit purposes. Negotiated payment terms with vendors and suppliers. Oversaw the procurement of necessary materials and supplies. Provided robust support for project management initiatives. Handled administrative responsibilities within human resources. Managed and processed Workers’ Compensation claims. Efficiently scheduled surveys and installation teams. Identified potential safety hazards and instituted risk mitigation measures. Secured necessary blasting permits for operational activities. Recruited and onboarded personnel to fulfill organizational requirements. Coordinated travel logistics for staff members.

Managed Certificates of Insurance (COIs) and their subsequent renewals. Maintained up-to-date business licenses.

Instituted process enhancements to boost operational efficiency. Managed company fleet operations.

Inventory Manager/Customer Service, Koi, Lafayette, LA 2004 – 2005

Oversaw inventory management, encompassing receiving and stock control. Received and processed all incoming deliveries efficiently. Assigned prices to new inventory items.

Maintained accurate inventory records by updating stock levels regularly. Arranged and organized the stockroom to ensure optimal accessibility. Conducted daily audits of cash transactions from the point of sale. Monitored and analyzed customer buying habits and trends. Provided customers with guidance on product selection and answered their inquiries. Accurately processed all customer purchases.

Created and executed visually appealing window and sales-floor displays. Managed the effective rotation and exchange of seasonal merchandise. Education

Nicholls State University, Bachelor of Arts, Thibodaux, LA PMO To Go,, Project Management Courses, Houston, TX

Contact this candidate