Full-Cycle AP, AR, Billing & Reconciliation Specialist

Pamela Michelle Smith

Cell: 510-***-****, Email: *********@***.***

https://www.linkedin.com/in/pamela-smith-90ba65378/

Summary

Over 10 years of experience specializing in full-cycle Accounts Payable (AP), Accounts Receivable (AR), and Billing, with a strong foundation in both corporate and contract roles across multiple industries, including healthcare, biotech, education, and entertainment.

Proficient in invoice processing, 3-way matching, and vendor reconciliation, handling high-volume transactions and ensuring accuracy in compliance with internal controls and SOX regulations.

Skilled in billing operations reviewing, revising, and preparing invoices while collaborating cross-functionally with procurement, receiving, and finance teams to support accurate revenue recognition.

Ability to process a high volume of invoices 700+ per month.

Proven track record in auditing invoices, maintaining disbursement schedules, and resolving discrepancies.

Extensive experience in cash management and collections, including client trust accounting, bank reconciliations, overpayment refunds, and cash application processes.

Demonstrated ability to identify and resolve invoice discrepancies, support month-end closing, and perform general ledger entries to ensure timely financial reporting.

Experience in Microsoft Excel, using PivotTables, VLOOKUP, and reconciliation templates to support audits, journal entries, and financial analysis.

Supported the implementation of AP and accounting software such as NetSuite, Workday, Concur, Tipalti, QuickBooks, and Coupa, streamlining workflows and enhancing reporting capabilities.

Adept at ticket resolution and payroll operations, having used tools like Zendesk to manage and resolve internal payroll queries, averaging 5 tickets weekly.

Proven success in creating, maintaining, and updating vendor master files, managing 1099 reporting, and ensuring data accuracy across ERP systems.

Recognized for exceptional attention to detail, adaptability in fast-paced environments, and cross-functional collaboration across departments including Finance, HR, Treasury, and Legal.

Leveraged expertise in vendor relations, credit card and bank reconciliations, expense reports, month-end close, involved and trained software implementations and 1099 reporting.

Skills & Software’s

•Spreadsheet & Productivity Tools: Microsoft Excel (Pivot Tables, VLOOKUP) and Google Sheets

•Accounting & ERP Systems: SAP ERP, Concur, Sage Inacct, NetSuite, QuickBooks, Workday, Yardi, Bill.com, Tipalti, Coupa, Prophet and Artemis

•Ticketing & Support Systems: Zendesk Ticketing System.

Education

Bachelor Degree of Science, Business Administration/Finance, November 2011.

•University of Phoenix, Phoenix, AZ.

Certification\

•IOFM Accounts Payable Certification.

Khan Academy

AP Specialist (Contract) Remote June 2026-August 2026

Manage fullcycle accounts payable, including invoice intake, coding, approvals, and payment processing.

Process vendor invoices accurately and timely using Bill.com, ensuring proper documentation and approval workflows.

Handled employee expenses and ensure receipts matched and approvals were accurate

Execute ACH and check payments while maintaining strong internal controls and audit trails.

Reconcile vendor statements and resolve invoice or payment discrepancies directly with vendors and internal stakeholders.

Support monthend close activities related to AP, including accruals and reconciliations within Sage Intacct.

Maintain accurate vendor records and ensure compliance with company policies and accounting standards.

3Degrees Inc,

Staff Accountant AP (Contract) Remote September 2025 – June 2026

Inputting new vendors into accounting system

Organize and update vendor records and verify relevant financial data

Process and pay vendor bills while adhering to departmental procedures

Processed domestic and international multi-currency wire payments weekly

Manage AR billing process weekly using Salesforce portal or customer email orders

Assist with classifying expense and travel reimbursements

Reconcile vendor statements to ensure all outstanding payments are accounted for.

Help with the month-end closing process by preparing journal entries and other supporting documentation.

Prepare and analyze ageing reports to manage cash flow and identify outstanding liabilities.

Assist with annual audits by providing necessary documentation and support.

Prepare various financial reports related to accounts payable for management review.

G2 Risk Solutions, San Francisco, CA April 2025 – June 2025

Accounts Payable, and Accounts Receivable Specialist (Contract)

Responsibilities

•Collected, sorted, and counted incoming mail to ensure accurate handling and documentation.

•Processed accounts receivable checks, ensuring physical checks matched electronic records and supported accurate invoice tracking and revenue recognition.

•Monitored and processed daily cash deposits, applying payments to consumer accounts in a timely manner to maintain accurate invoice and revenue records.

•Investigated and resolved payment discrepancies related to invoicing errors, utilizing Excel formulas (VLOOKUP, PivotTables) to identify variances and ensure audit readiness.

•]Oversaw daily cash management functions, including client trust accounting and payment processing.

•Initiated funding requests on behalf of clients, bankruptcy trustees, and the corporate Treasury Management team.

•Tracked bank activity, processed overpayment refunds, and completed account reconciliations.

•Streamlined and automated collections workflows by leveraging internal systems and external tools.

•Performed data integrity audits on deposits, transactions, and client financial reports.

•Developed and implemented policies and procedures to enhance efficiency in cash management and client accounting operations.

•Provided administrative support to the Operations team, including document filing and data management.

•Liaised with U.S. Bankruptcy Trustees and representatives from the U.S. Bankruptcy Court to manage case-related communications.

•Generated ad-hoc financial analyses and reports to support internal and client needs.

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StarVista Crisis Center, Burlingame, CA January 2025 – March 2025

AP & Billing Specialist (Contract)

Responsibilities

•Audited vendor invoices for accuracy and compliance, ensuring timely processing and maintenance of payable aging and disbursement schedules.

•Resolved invoice discrepancies and supported month-end close activities within the Accounts Payable department.

•Handled employees expenses and ensure receipts matched and approvals were accurate

•Manage corporate card reconciliations

•Executed monthly check runs, coordinating with vendors to ensure accurate disbursements.

•Performed credit card reconciliations, verifying transactions and resolving variances.

•Processed general ledger entries, supporting accurate financial reporting.

•Provided additional administrative and accounting support as needed.

Metagenomi Bioscience, Emeryville, CA July 2023 - July 2024

Sr. AP & Billing Specialist (Contract)

Responsibilities

•Processed high-volume invoices with accuracy, collaborating with Receiving and Procurement teams through the 3-way matching process to ensure proper expense and revenue recognition.

•Managed the AP inbox, created vendor profiles, and maintained vendor records, supporting accurate and timely invoice processing and related revenue impact.

•Supported financial reconciliations and monthly accruals, utilizing Microsoft Excel (VLOOKUP, PivotTables) to analyze variances and resolve invoice and payment discrepancies.

•Contributed to the successful implementation of AP software, enhancing automation and process efficiency.

•Ensured adherence to internal controls and compliance with SOX (Sarbanes-Oxley) regulations.

SFUSD, San Francisco, CA February 2023 – June 2023

Payroll Case Management (Contract)

Responsibilities

•Responded to employee payroll inquiries, providing timely and accurate resolutions to ensure employee satisfaction and proper paycheck distribution.

•Managed payroll tickets using the Zendesk ticketing system, resolving approximately 5 tickets per week related to payroll discrepancies, adjustments, and inquiries.

•Performed detailed payroll audits to maintain compliance and data integrity, proactively identifying and correcting discrepancies.

Crunchyroll, Inc. (Entertainment), Remote September 2022 - January 2023

Sr. AP Specialist (Contract)

Responsibilities

•Oversaw end-to-end accounts payable operations, including invoice entry, AP inbox management, and compliance with vendor payment terms to ensure timely and accurate processing.

•Performed monthly reviews of vendor aging reports, resolving overdue accounts and reconciling assigned vendor statements.

•Maintained and updated the vendor master file, ensuring accuracy and completeness of data within the ERP system; facilitated onboarding of new suppliers.

•Supported weekly cash disbursement activities by reviewing payment batches with the finance manager and ensuring adherence to company payment policies and accounting standards.

Matterport, Inc., Remote February 2022 - September 2022

AP Accountant(Contract)

Responsibilities

•Audited vendor invoices for accuracy and processed payments promptly, maintaining up-to-date payable aging and disbursement schedules.

•Resolved invoice discrepancies and supported month-end close activities within the Accounts Payable team.

•Managed AP communications and 1099 reporting, contributing to the successful implementation of new accounting software.

The Adam-Hill Company, San Francisco, CA March 2020 - January 2022

Accounting Manager & Billing Specialist

Responsibilities

•Managed the full accounts payable cycle and supervised a team of two Accounting Processors, overseeing invoice verification, packing list matching, and accurate data entry to ensure the integrity of financial and inventory records.

•Directed accounts receivable operations, including client invoicing, Varian Medical Systems’ online submission management, and credit card transaction reconciliation for accurate financial reporting.

•Handled monthly credit card and bank reconciliations, ensuring timely and accurate payment processing.

•Provided administrative and operational support, including phone coverage, warehouse assistance, and office coordination for events and general management activities.

Digital Realty, San Francisco, CA October 2012 - March 2020

Senior AP Lead / AR & Billing Specialist (Full Time)

Responsibilities

•Audited vendor invoices for accuracy and timely payment, while overseeing payable aging and disbursement schedules for a team of three AP Processors.

•Investigated and resolved invoice discrepancies; managed weekly check runs, including preparation and distribution of payments.

•Contributed to the successful implementation of AP and accounting software systems.

•Supported month-end close processes within the Accounts Payable function, ensuring accurate financial reporting.

•Responded to AP inquiries, managed 1099 reporting, and prepared journal entries for credit card transactions and wire transfers.

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