Administrative Operations & Procurement Professional

Elsie M. Merina

ELSIE M. MERINA

Tigard, Oregon *7223 503-***-**** ***********@*****.***

ADMINISTRATIVE PROFESSIONAL

Office Administration Program Support Operations Procurement Travel & Logistics PROFESSIONAL SUMMARY

Administrative professional with 22+ years of experience supporting international development organizations, donor-funded projects, and corporate environments. Experienced in office administration, program and project support, procurement, vendor coordination, travel and logistics, HR administration, records management, events, and management support. Most recently supported regional programs and organizational operations at PEMSEA, working with staff, consultants, suppliers, international partners, and senior management in a multicultural environment. Experienced in coordinating multiple priorities, maintaining confidential records, supporting audits and ISO 9001:2015 quality requirements, and ensuring administrative and logistical needs are handled accurately and on time.

CORE COMPETENCIES

Office Administration & Operations Program & Project Support Procurement & Vendor Coordination Travel & Logistics Meeting & Event Coordination HR & Staff Administration Executive & Management Support Records & Document Management

Contracts & Purchasing Audit & Compliance Support Quality Management Systems Microsoft Office & Google Workspace PROFESSIONAL EXPERIENCE

PARTNERSHIPS IN ENVIRONMENTAL MANAGEMENT FOR THE SEAS OF EAST ASIA (PEMSEA) Programme and Admin Associate Quezon City, Philippines Jul 2020 – Jul 2026 Supported administrative, operational, procurement, logistics, HR, and quality management requirements for regional programs, donor-funded projects, and organizational operations.

• Supported administrative and operational requirements for regional programs and donor-funded projects, including the Marine Plastics Project and other environmental initiatives.

• Coordinated procurement and contracting activities, including Purchase Requests, Purchase Orders, Job Orders, contracts, and supporting documentation in accordance with organizational policies.

• Managed daily office operations, including facilities, maintenance, supplies, assets, inventory, courier services, and document control.

• Coordinated domestic and international travel, accommodation, transportation, visas, and other logistical requirements for staff, consultants, and participants.

• Supported workshops, conferences, meetings, field missions, and other organizational events, including participant coordination, travel, logistics, documentation, and procurement.

• Supported recruitment, staff onboarding, orientation, performance tracking, capacity development, and other HR-related administrative requirements.

• Prepared and maintained correspondence, reports, meeting minutes, presentations, contracts, and project documentation.

• Coordinated with suppliers, consultants, travel agencies, partner organizations, and other stakeholders to ensure timely delivery of services and requirements.

• Supported the organization's ISO 9001:2015 Quality Management System, including Management Review, supplier evaluations, risk monitoring, training effectiveness, audit documentation, and coordination of QMS requirements with staff.

• Served on internal Contracts, Procurement, and Retirement Committees and participated in Management Committee activities.

• Represented the Administration Unit during selected field missions and provided on-site administrative and logistical support. GEF/UNDP PEMSEA – A REGIONAL PROGRAMME OF UNDP PHILIPPINES Programme Assistant Quezon City, Philippines Apr 2004 – Jan 2020

• Provided administrative and logistical support to program staff, consultants, regional partners, and project activities.

• Coordinated domestic and international travel, accommodation, transportation, and visa requirements.

• Organized meetings, workshops, conferences, and project activities, including participant and logistics coordination.

• Prepared correspondence, reports, meeting minutes, presentations, and project documentation.

• Maintained electronic and physical filing systems for administrative, travel, procurement, HR, and project records.

• Coordinated field mission requirements and provided on-site administrative support.

• Managed routine office communications, courier services, and administrative requests.

• Coordinated schedules, documentation, and operational requirements with staff, consultants, suppliers, and partner organizations. USAID/AGILE PROJECT – INTELLECTUAL PROPERTY RIGHTS GROUP Administrative Officer Philippines Apr 2003 – Mar 2004

• Provided administrative and logistical support for a USAID-funded project.

• Coordinated meetings, workshops, consultant assignments, and project activities. Elsie M. Merina

• Prepared reports, correspondence, and project documentation.

• Maintained confidential records and electronic and physical archives.

• Managed office supplies, inventory, petty cash, and routine administrative expenses.

• Processed consultant travel reimbursements and timekeeping documentation.

• Coordinated logistical requirements for consultants, project partners, and international visitors. EARLIER CAREER EXPERIENCE

• SOCIÉTÉ GÉNÉRALE – MANILA OFFSHORE BRANCH — Administrative Assistant Manila, Philippines Feb 1996 – Mar 2003

• STAR PERFORMANCE, INC. (Affiliate of Triumph International Philippines) — Finance Secretary Philippines Apr 1993 – Aug 1994

• LAWS TEXTILES PHILIPPINES LTD. — Junior Administrative Assistant / Receptionist Philippines Feb 1990 – Apr 1993 EDUCATION

Silliman University — Dumaguete City, Philippines

Bachelor of Science in Business Administration, Major in Management TECHNICAL SKILLS

Microsoft Office: Word, Excel, PowerPoint, Outlook Google Workspace: Gmail, Google Drive, Google Docs, Google Sheets Other: SharePoint, electronic document management, online meeting platforms

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