Executive Assistant, Scheduling, Travel, meetings, events

MELISSA WIELE REMOTE ADMINISTRATIVE SUPPORT

MELISSA WIELE

SENIOR ADMINISTRATIVE ASSISTANT ADMINISTRATIVE OPERATIONS EXECUTIVE SUPPORT Ocean Isle Beach, North Carolina East Coast Remote 916-***-**** ************@*****.*** linkedin.com/in/melissa-wiele-7729b519 PROFESSIONAL SUMMARY

Administrative and executive support professional with 18+ years of experience supporting executives, directors, and cross- functional teams in fast-paced corporate environments. Based in North Carolina and seeking an East Coast remote position. Brings strong expertise in complex calendaring, meeting and travel coordination, expense management, records administration, onboarding, event planning, reporting, PowerPoint presentations, and administrative operations. Known for discretion, polished communication, sound judgment, and calm, dependable follow-through in remote and distributed work environments. CORE STRENGTHS

Executive & Director Support Administrative Operations Complex Calendaring Remote Team Coordination Meeting & Conference Logistics Travel Planning Expense Reconciliation Records & Document Control HR Administration & Onboarding Reporting & Metrics Event Planning Vendor & Stakeholder Communication TECHNOLOGY

Microsoft 365: Outlook, Excel, Word, PowerPoint, Teams, SharePoint, OneDrive Webex Zoom monday.com Slack SAP Concur Cvent DocuSign Salesforce Infor CRM ChatGPT PROFESSIONAL EXPERIENCE

Executive Assistant / Administrative Operations Appraisal Solutions Sacramento, CA 06/2023 - 05/2026

• Supported leadership across nationwide commercial real estate engagements, protecting executive priorities, confidential communications, and deadline-driven deliverables.

• Managed high-volume scheduling and follow-up across lenders, escrow, legal teams, property owners, and internal teams while resolving conflicts and maintaining alignment.

• Prepared executive reports and client deliverables and maintained organized records, documentation, and compliance-related files.

• Coordinated payroll and accounts payable support by reviewing timecards, approving time-off entries, and partnering with Finance and HR for accurate, timely processing.

Senior Executive Assistant Quest Technology (Cybersecurity) Roseville, CA 10/2022 - 05/2023

• Served as a high-trust partner to the CEO, CIO, COO, VP of Marketing, and executive leadership, managing priorities and sensitive information with discretion.

• Owned complex calendars, travel, on-site and virtual meetings, partner engagements, expenses, and detailed itineraries across a fast-moving technology environment.

• Coordinated corporate meetings, executive collaboration, and training through Webex, the company’s preferred virtual meeting platform.

• Prepared board and leadership materials, PowerPoint presentations, governance documentation, agendas, and follow-up action tracking.

• Supported onboarding, asset coordination, client programs, events, and cross-functional administrative operations. Executive Assistant Toyota Roseville, CA 10/2018 - 10/2021

• Coordinated executive schedules, communications, meetings, travel, and stakeholder logistics in a high-volume business environment.

• Prepared reports, presentations, spreadsheets, correspondence, agendas, briefing context, and meeting materials for daily operations and leadership priorities.

• Maintained departmental records, filing systems, and process documentation to improve consistency and administrative workflow.

MELISSA WIELE REMOTE ADMINISTRATIVE SUPPORT

Executive Operations & Events Kovarus Sacramento, CA 04/2013 - 03/2018

• Partnered with C-suite leaders to maintain meeting cadence, executive materials, accountability, and cross-functional follow- through.

• Coordinated executive meetings, internal off-sites, partner events, vendors, timelines, travel logistics, and day-of execution.

• Produced executive presentations and one-pagers and maintained action tracking to support decisions and on-time deliverables.

Executive Assistant / Consultant CSM Practi-Cal El Dorado Hills, CA 11/2009 - 03/2013

• Supported the CEO and senior staff with schedules, communications, meetings, documentation, and operational details in a program-driven environment.

• Coordinated quarterly training and Medi-Cal-related activities involving Special Education staff, administrators, and nurses; tracked documentation, deadlines, and deliverables. MarCom Manager Broad Media (Start-up) Santa Clara, CA 10/2000 - 09/2002

• Managed marketing operations and executive support, including national trade shows, vendor logistics, travel, public relations, communications, and client-ready deliverables.

• Mentored junior staff and developed website content and marketing collateral while maintaining a consistent brand voice. Executive Assistant Applied Materials (Fortune 500) Santa Clara, CA 02/1994 - 10/2000

• Supported the VP/CIO and senior leaders with complex international travel, global calendaring, confidential communications, and leadership meetings.

• Prepared executive PowerPoint presentations and briefing materials and supported cross-functional reviews and high-priority administrative deliverables.

• Provided backup HR administration, maintained confidential employee records, and coordinated onboarding and compliance documentation.

VOLUNTEER LEADERSHIP

Volunteer Event Coordinator Ride to Walk (Nonprofit)

• Produced the organization’s largest annual ranch fundraiser on an accelerated timeline, secured VIP sponsors, and raised more than $150,000 to support therapeutic riding programs.

• Led outreach, vendors, VIP logistics, volunteer staffing, run-of-show, and day-of event execution. ADDITIONAL QUALIFICATIONS

• Certified Notary Public / Signing Agent (California, active), experienced with confidential business contracts, real estate and loan documents, and sensitive agreements.

• Operates with high autonomy and accountability; trusted to protect executive time, meet deadlines, and deliver accurate work with minimal oversight.

• Quickly adapts to new systems, software platforms, and business processes while maintaining accuracy, responsiveness, and confidentiality.

EDUCATION

A.A., Business Administration West Valley College, Saratoga, CA

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