Executive Assistant Supporting COO-Level Operations
Resume:
JACOBETH BATHABILE KGOBE
PROFESSIONAL SUMMARY
Highly organized and detail-oriented professional with 10+ years’ experience as an Executive & Personal Assistant. Skilled at managing executive calendars, coordinating travel, handling client communication, and overseeing office operations. Adept in MS Office, SAP, Pastel, and Visio, Meta AI and ChatGPT. Multilingual and passionate about supporting executives and businesses with efficiency, discretion, and professionalism.
PERSONAL INFORMATION
Resident of Benoni
Contacts 074-****-*** (cell)
**********@*****.*** (email)
Languages North Sotho, English, South Sotho, Tsonga, Tswana, Zulu and Afrikaans LinkedIn: https://www.linkedin.com/in/thabi-kgobe-451a2117 EDUCATION
2012 Certificate, Project Management, University of Pretoria 2001 Diploma, Executive Secretary, Career 2000
2000 Diploma, Business Computer, College Campus
1999 Matric, MH Joosub Technical Secondary School
CAREER HIGHLIGHTS
2012 Introduced Visio for presentations, instead of PowerPoint. 2005 At Trans Africa Projects have ensured successful flights, car and accommodation booking for the past 4 years. 2002 At NHFC introduced electronic filing for our HR department. 2002 Achieved best telephone, reception and switchboard operator. ADDITIONAL INFORMATION
Memberships Facebook; LinkedIn
Computer literacy MS Word; Excel; Outlook; Power point, Visio, SAP, Pastel and Lotus Notes, SAP, Oracle, Outlook, CRM, Google Drive, ChatGPT and AI
Additional Studies Project Management, Secretary, Personal Assistant and Office Professionals Community Charity work and giving out clothing to the needy Hobbies/Interests Active member at church, Reading, Cooking, Travelling and Movies Awards Distinctions obtained in Varsity
EMPLOYMENT HISTORY
12/2023 - Present
Network Space – Operations Coordinator and Service Coordinator Responsibilities – Operations Coordinator and Service Coordinator
Obtain 3 (three) quotations for products to be purchased
Liaise with suppliers on outstanding invoices
Create Purchase Order for suppliers to be paid
Capture Overtime for maintenance department
Purchase stationery, consumables and cleaning detergents monthly
Capture casual wages for temporary staff
Walk through potential clients/tenants for office viewing
Welcome clients and tenants. Receive, sign and distribute parcels and documents from courier
Inform clients or tenants on office space requirements N.B. The 4-year gap was due to covid 19 which made the job market unstable, till I accepted the role at Network Space. 12/2017-11/2019
Johannesburg Water - Executive Assistant to Executive Manager Stakeholder Communications and Financial Director
Responsibilities
Diary management including correspondence on behalf of the executives; Screening calls, conference calls;
Boardroom booking for meetings; schedule internal and external meetings;
Take type and distribute minutes of meeting; follow up on resolutions; consolidate monthly and quarterly reports;
Events coordination; welcome external and internal stakeholders for meetings;
Travel booking; parking reservations; responsible for gifts register; order stationery via Pastel; follow up on stationery orders; send messengers for delivery and collections;
Handle petty cash.
Reason for leaving: Contract terminated
06/2013 -11/2017
Nkonki Incorporated - Personal Assistant to Audit Partners Responsibilities
Screening calls, conference call and video calls conveying messages, diary management, schedule meeting with external stakeholders;
Take type and distribute minutes of meeting;
Arrange international and national travelling;
Format and compile reports for the CEOs monthly, quarterly reports, tender documents and proof-read documents;
Order stationery and handle petty cash;
Organise Audit conferences;
Capture weekly timesheets for partners.
Reason for leaving: Career Development
11/2011-05/2013
National Gambling Board - Executive Assistant to Chief Operations Officer
Responsibilities
Diary management, correspondence; screen calls, schedule meetings with internal and external clients;
Take, type and distribute minutes of meeting and follow up on resolution;
Travel arrangements nationally and internationally;
Update project management projects on Microsoft projects;
Compile quarterly and monthly reports;
Order stationery; manage annual leave; attend internal secretarial meetings and provide updates to the Compliance team members;
Responsible for manual and electronic filing;
Prepare and provide refreshments for external meetings. Reason for leaving: Retrenchment
11/2009-10/2011
Cell C - Executive Assistant and Sales Administrator to Executive Sales Manager and Executive Governance
Responsibilities
Schedule meetings; distribute agenda, minutes of meeting and follow up on resolutions;
Handle petty cash, electronic and manual filing;
Create spreadsheets in excel and presentations on PowerPoint;
Prepare refreshments for internal and external clients;
Responsible for ordering departmental stationery;
Update Key Accounts Manager’s on all operational issues as per info provided by National Managers;
Liaise with regional sales administrators for any national tasks, compile and provide any other reports required by Key Accounts Managers as agreed from time to time;
Track market share of handset manufacturers reports, facilitate point of sale and contract books orders and deliveries;
Compile monthly forecast on sales and distribution;
Capture cost estimates for requisitions on oracle. Reason for leaving: Better Opportunity
06/2005-10/2009
Trans Africa Projects - Admin Support Officer to Engineering and Line Manager
Responsibilities
Day-to-day management of a set of Engineers (56) and Managers (2);
Monitor engineering milestones and advise the line manager;
Follow up with relevant design leaders on committed outputs;
Schedule internal and external meetings;
Take type and distribute minutes of meeting;
Book flights, car and accommodation for engineers;
Format project management documents;
Order stationery and organise events for department;
Maintain departmental attendance register.
Reason for leaving: Better Opportunity
01/2002-05/2005
National Housing Finance Corporation - Personal Assistant to Shared Services Executive and Legal Advisors
Responsibilities
Diary management correspondence/letters/ agreements/ contracts and screening calls;
Prepare for the HR departmental meeting;
Dictaphone typing, distribute agenda and minutes of meeting;
Order and maintain refreshments for meeting;
Ensuring payments of accounts for legal department;
Manual and electronic filing; Extensive Public liaison; Oder stationery for HR department;
Send reminders on objectives to be completed;
Compiling weekly and monthly reports for Managers;
Liaising with procurement and finance in arranging travelling and accommodation;
Order and maintain stationery and equipment for department;
Provide fleet call banking payment for a client;
Coordinating training for employees;
Relieve the switchboard operator during lunch break. Reason for leaving: Contract terminated
REFERENCES
Company Name: Johannesburg Water
Contact Person: Mr. Hilgard Matthews
Position Held: Executive Manager; Stakeholder and
Communications
Contacts details: ********@*******.***.** or
Company Name: Nkonki Auditing Firm
Contact Person: Mr. Thebe Mtubatuba
Position Held: Internal Auditor
Contacts details: ******@**************.**.** or
Company Name: National Gambling Board
Contact Person: Mr. Themba Marasha
Position Held: Chief Compliance Officer
Contacts details: *********@*****.*** or
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