Administrative Operations & Immigration Coordinator
Resume:
Kelle Carter
**************@*******.*** 281-***-****
Houston area
Experienced Administrator / Office Manager
PROFESSIONAL SUMMARY
Highly accomplished results-driven administrator with extensive experience in operations management, vendor negotiations, and event coordination. Project management experience in quality, health and safety coordination and instruction. Capable of managing multiple priorities in fast-paced environments while maintaining accuracy and attention to detail.
KEY SKILLS
Exceptional organization • Administrative support • Immigration law specialization • Team building • Problem solver • Innovator • Self-motivated • Excellent written and verbal skills
ACCOMPLISHMENTS
Responsible for budget awareness review that resulted in savings of approximately 4,000 USD annually in the USA office.
Successful event planning for all staff, clients and management in USA and international offices.
Liaison for commercial real estate brokers to acquire new office space which resulted in the lowest cost per square foot paid by a company in the Houston Energy Corridor.
PROFESSIONAL EXPERIENCE
InterMoor Incorporated
Office Manager Houston, TX
April 2015 – December 2025
Provided office management and administrative support to a staff of 30-60 employees.
Writing inter-office and client memos, coding and processing documents according to pre-established guidelines.
Specializing in visa/immigration needs for work internationally and in country.
Responsible for working with building management for repairs and security access needs.
Event Coordinator for all special events for employees and clients.
Assisted Human Resource personnel when needed for onboarding and change in office needs.
Coordinated all office machine needs and repair.
Coordinated and conducted employee training off-site and in office.
Assisted engineering group with client proposals and special needs when requested.
Liaison with Facilities and QHSE Managers to ensure safe facilities for all employees – in office and offshore personnel.
InterMoor Incorporated
Executive Assistant Houston, TX
May 2005 – April 2015
Tasked with starting and finding facilities for business known as InterMoor Incorporated.
Identified and evaluated potential business locations based on market demand, accessibility, and growth opportunities.
Conducted site selection and negotiated lease/rental agreements.
Planned and coordinated business setup, including facility preparation, equipment procurement, and vendor relations.
Managed operational startup activities to prepare business launch.
Ensured compliance with local regulations, permits, and licensing requirements.
Developed workflows, policies, and procedures to support daily operations.
Successfully launched business operations from concept through opening.
Technip USA
Senior Project Administrator Houston, TX
May 2005 – April 2015
Assisted engineering staff with all assigned administrative duties needed for projects. Procedure review and writing procedures.
Document control of project documents as per government and safety standards.
Liaison with client regarding project budget, correspondence and supply of personnel.
Ensure all personnel receive needed vaccinations and personal protective equipment (PPE) for the assigned job.
OTHER VOLUNTEER EXPERIENCE
Houston Food Bank Houston – Main Campus
Team Leader for group orientations
Enjoy interacting with groups to make the volunteer experience fun and educational.
Provide information to all volunteers to ensure that their experience is safe and they feel valued.
Salvation Army Houston Area Division
Annual Forgotten Angel Campaign
Organized and managed all sponsor contributions and donations for the annual Christmas drive.
Tracking donations, coordinating logistics, and ensuring timely delivery to the staging area for distribution.
EDUCATION
University of Texas, Austin TX
Bachelor of Arts in Political Science
Certified Emergency Response Training [CERT]
First Responder Certification - Houston Fire Department
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