Senior Executive Assistant, Operations, Client Servies

NATALIE RAE ORRICK

Monterey, CA • 831-***-**** • *************@*****.***

SENIOR OPERATIONS PLANNING PROJECT COORDINATION PROFESSIONAL

Strategic operations professional with extensive experience supporting executive leadership, facilities-related operations, vendor management, project coordination, scheduling, budgeting, compliance tracking, and cross-functional business initiatives. Proven ability to manage competing priorities, coordinate resources, develop efficient workflows, monitor project progress, and ensure successful execution of operational programs. Experienced collaborating with facilities, real estate, construction, finance, legal, vendors, and business teams to support organizational goals. Recognized for strengthening processes, improving operational efficiency, and maintaining strong stakeholder relationships.

CORE QUALIFICATIONS

Project Planning & Coordination

Scheduling & Resource Management

Facilities & Property Operations

Budget Monitoring & Cost Tracking

Vendor & Contractor Coordination

Maintenance & Service Request Management

Workflow Improvement & Process Development

Event Planning & Logistics Management

Compliance Tracking & Documentation

Cross-Functional Team Coordination

Work Order & Project Documentation

Microsoft 365, SharePoint & Teams

Data Tracking & Reporting

Executive & Operational Communications

PROFESSIONAL EXPERIENCE

GRANITE CONSTRUCTION Watsonville, CA

Senior Executive Assistant to SVP, Corporate Development & M&A 2025-2026

Senior Executive Assistant to Chief Operations Officer 2020-2025

Provide operational, planning, project coordination, and administrative support for executive leadership across a large, multi-site organization.

Planning, Scheduling & Operational Coordination

Coordinated complex operational schedules, executive priorities, meetings, project timelines, and organizational initiatives involving multiple stakeholders.

Managed competing priorities, tracked milestones, monitored deliverables, and maintained accountability for completion of critical assignments.

Developed planning processes, tracking systems, and standardized workflows that improved project visibility and operational consistency.

Coordinated vendor activities, service providers, facilities-related projects, and maintenance requests to support business operations.

Project & Resource Management

Supported operational and strategic projects by coordinating resources, timelines, documentation, approvals, and stakeholder communications.

Monitored project progress and identified scheduling conflicts, resource constraints, and execution risks.

Managed purchase commitments, invoice processing, budget documentation, and financial verification activities.

Maintained detailed documentation and reporting tools supporting business operations and executive decision-making.

Facilities & Property Operations Support

Coordinated vendor onboarding, maintenance scheduling, lease administration, compliance tracking, and facility-related activities.

Worked closely with facilities personnel, contractors, property managers, legal teams, and business partners to ensure timely project completion.

Supported real estate and facilities-related initiatives utilizing CoStar, LoopNet, Lease Track, CRM systems, and other operational platforms.

Process Improvement

Developed repeatable operating procedures, process documentation, templates, and tracking mechanisms to improve efficiency and accountability.

Implemented standardized workflows that improved coordination among operations, finance, legal, facilities, and external vendors.

SOTHEBY'S INTERNATIONAL REALTY Carmel, CA

Realtor & Brokerage Assistant 2015-2020

Coordinated residential and commercial real estate transactions from listing through closing.

Managed documentation, timelines, inspections, contractor scheduling, compliance requirements, and vendor relationships.

Coordinated project schedules and communications among clients, contractors, lenders, escrow officers, and service providers.

Tracked financial documentation and transaction milestones to ensure timely completion.

TRANSWESTERN COMMERCIAL REAL ESTATE Walnut Creek, CA

Research & Marketing Coordinator / Executive Assistant 2011-2015

Supported commercial property operations, market analysis, project documentation, and broker activities.

Assisted with RFPs, proposals, budgeting information, property research, and operational reporting.

Coordinated executive schedules, meetings, project timelines, and client communications.

GRUBB & ELLIS San Francisco, CA

Senior Executive Assistant to Regional Managing Director 2009-2011

Coordinated high-profile projects, regional events, scheduling priorities, and executive communications.

Managed proposals, presentations, budgets, vendor coordination, and operational logistics.

Nominated for two Superior Accomplishment Awards.

AMERICAS RELOCATION SERVICES Carlsbad, CA

Relocation Specialist 2004-2009

Managed nationwide client relocation projects requiring detailed scheduling, coordination, budgeting, logistics, and reporting.

Coordinated vendors, contracts, timelines, and operational deliverables across multiple concurrent projects.

EDUCATION

Bachelor of Arts, Communications

San Diego State University

TECHNICAL SKILLS

Microsoft 365 • SharePoint • Teams • Excel • Workday • DocuSign • Adobe Acrobat • CoStar • LoopNet • Lease Track • CRM Platforms • Legal Tracker • Nexus • ADP

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