Construction Administrative & Permitting Support

MARTHA A. WARD

Naples, FL 708-***-**** **********@*******.***

PROFESSIONAL SUMMARY

Experienced Administrative and Construction Support professional with extensive experience supporting construction operations, purchasing, permitting, subcontractor coordination, payroll preparation, customer service, and office administration. Strong background working with homeowners, vendors, designers, superintendents, estimators, field crews, and management. Proficient in Microsoft Word, Excel, Outlook, and computer-based tracking systems. Known for organization, accuracy, follow-through, and managing multiple priorities. CORE SKILLS

• Construction Administration • Office & Administrative Support • Permitting & Inspection Coordination

• Purchasing & Procurement • Purchase Orders & Subcontracts • Vendor & Subcontractor Coordination

• Payroll & Timekeeping Support • Job & Document Management • Customer & Homeowner Relations

• Scheduling & Coordination • Invoice Coding & Accounts Payable Support • Microsoft Word, Excel & Outlook

• GPS & Equipment Tracking • Blueprint & Construction Document Knowledge

• Notary

PROFESSIONAL EXPERIENCE

BLUEWATER OF SOUTH FLORIDA, INC. — Naples, FL

Administrative Assistant May 2020 – May 2026

• Provided comprehensive administrative support in a construction environment, including phones, mail, records, and office documentation.

• Prepared field timesheets for Controllers to support weekly payroll processing.

• Applied for and tracked Underground Fire, Right-of-Way, and Utility Site permits across multiple municipalities and coordinated required inspections.

• Prepared Notices to Owners and maintained project documentation.

• Processed purchase orders and subcontract agreements from estimators for vendors and subcontractors.

• Updated two GPS tracking systems for vehicles, job sites, equipment maintenance, and repairs; maintained job lists, safety documents, and crew timesheets.

RISING STAR ROOFING, LLC — Bonita Springs, FL

Office Assistant April 2018 – March 2020

• Prepared customer contracts and Notices of Commencement required for permitting.

• Applied for roofing permits across Collier, Lee, and Charlotte Counties and tracked inspections.

• Processed payroll for office personnel and roofing crews while providing day-to-day administrative support. DIVCO CONSTRUCTION — Naples, FL

Purchasing Agent January 2017 – December 2017

• Worked with homeowners on upgrades and options; obtained subcontractor bids and prepared pricing.

• Processed purchase orders and coordinated upgrades and changes with superintendents.

• Participated in on-site walkthroughs at various stages of construction. STOCK DEVELOPMENT — Naples, FL

Purchasing Agent March 2015 – November 2016

• Collaborated with designers on model homes across multiple communities.

• Requested vendor bids, priced upgrades to designer specifications, and entered purchasing information into the company system.

• Coordinated upgrades and changes with superintendents and participated in construction walkthroughs. ARTHUR RUTENBERG HOMES – ARBC CORP. — Naples, FL

Purchasing Agent October 2013 – February 2015

• Worked with homeowners on upgrades and options; requested subcontractor bids and prepared pricing.

• Entered upgrade information into the company system and coded invoices for Accounts Payable. ADDITIONAL EXPERIENCE

NUANCE COMMUNICATIONS — Bonita Springs, FL

Business Analyst / Customer Support Manager / Customer Support February 2008 – October 2013

• Prepared monthly billing and analyzed daily and monthly reporting as Business Analyst.

• Managed Customer Support, New Activations, and Data Entry teams serving approximately 300 physician offices and clinics.

• Coordinated resources and scheduling for upper-level management.

• Provided customer support to physicians and clinics by phone and email. TECHNICAL & PROFESSIONAL QUALIFICATIONS

Microsoft Word • Microsoft Excel • Microsoft Outlook • Personal Computer Proficiency • Construction Practices & Blueprint Reading • GPS Tracking Systems • Permit & Inspection Tracking • Notary

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