Documentation & Digitization Specialist

Juan Minaya

Fort Washington – *****

Professional Summary:

Juan Minaya is a seasoned documentation specialist with over 25 years of experience supporting government and private sector operations through efficient document management and processing. He demonstrates strong capability in handling routine, high-volume production tasks including document assembly, finishing, scanning, and conversion, while ensuring strict adherence to quality and compliance standards. He is proficient in operating office and production equipment, managing electronic document workflows, and maintaining accurate records for tracking, billing, and asset management. With a solid background in litigation support, digitization, and secure handling of sensitive materials, he effectively coordinates job intake, scheduling, and output delivery. His experience also includes troubleshooting equipment issues, maintaining inventory, and supporting process improvements, making him a reliable contributor to streamlined production and information integrity. Education:

Computer Office Specialist from Sanz School

Lean Six Sigma Yellow Belt

Professional Skills

Document Management & Digitization

Document Conversion & Electronic Document Management Systems (EDMS)

Quality Control & Compliance (Government Standards)

Litigation Support & PDF Processing

Confidential & Classified Document Handling

High-Volume Scanning & OCR Processing

Data Entry & Records Management

Workflow Supervision & Staff Training

Process Improvement & Operational Efficiency

Office & Production Equipment Operation (Printer, Copier, Scanner, Fax)

Finishing Equipment Operation (Cutting, Laminating, Inserting)

Asset Tagging & Equipment Tracking

Inventory Management & Supply Distribution

File Inspection & Quality Assurance

Job Intake, Scheduling & Tracking

Packaging, Labeling & Shipping

Reporting, Logging & Billing Support

Equipment Maintenance & Troubleshooting

Government Contract Support

Microsoft Office & Windows Operating Systems

Outlook

IPRO & DDR Systems

QC Electronic Law Batch

Project Management

Government Contracting

Doculex Capture & Doculex Control

OCR IT & PDF IT Software

Professional Experience:

BNA & IDOX Solutions - Washington D.C. Nov 2021 – May 2025 IT Quality Control

Contrated with the U.S, State Department, ensuring quality and compliance in document processing

Executed document conversion services and digitization projects, enhancing information accessibility.

Facilitated document conversion and accessibility scanning into electronic formats, ensuring compliance with standards.

Implemented electronic document management solutions to streamline data storage and retrieval processes.

Collaborated on various private and government projects, providing expertise in document management. Escience & Technology Solutions Inc – Washington D.C. Sep 2018 – Oct 2021 Document Specialist

Managed litigation-related documentation and ensured accurate processing of assigned PDFs.

Obtained and scanned confidential and classified government documents while adhering to security protocols.

Executed data digitization for DDR government documents, improving information accessibility.

Conducted document scanning projects for the government of Finland in Helsinki, maintaining high-quality standards.

BarnAllen Technologies - Washington D.C. Jun 2014 – Sep 2018 Document Entry Supervisor

Supervised daily worldlow, provided training, and conducted evaluations of staff performance.

Designed and refined data entry procedures, enhancing operational efficiency.

Coordinated document management efforts within the Health & Human Services Department in Rockville, MD.

Oversaw scanning operations at Walter Reed Hospital in Bethesda, MD. Ensuring accuracy and security.

Contact this candidate