Administrative & Executive Support Professional

AVINASH S

Chennai, Tamil Nadu 995-***-**** ************@*****.*** LinkedIn Profile

PROFESSIONAL SUMMARY

Detail-oriented and analytical Administrative Professional with 8+ years of experience delivering high-level executive support, project coordination, business operations, and administrative leadership across manufacturing, corporate, and technology sectors. Proven expertise in executive calendar management, travel coordination, CAPEX administration, SAP workflows, stakeholder management, expense reporting, vendor coordination, and cross-functional collaboration. Adept at partnering with senior leadership, engineering teams, and global business units while maintaining strict confidentiality and operational excellence. CORE COMPETENCIES

• Executive Support: Executive & Administrative Business Partner Support, Executive Calendar Management, Domestic & International Travel Coordination, Meeting Coordination & Minutes of Meeting (MoM)

• Operations & Financials: CAPEX & Authorization Request (AR) Management, Purchase Order & Vendor Coordination, Expense Reporting & Budget Tracking, Process Improvement

• Systems & Tools: SAP (WBS Creation, PR Release, AR Processing), Google Workspace, Advanced Microsoft Excel, Basic SQL for Data Analysis, Tally ERP 9.0, Clessidra Database

• Governance & Management: Executive Documentation & Management Approvals, Cross-functional Stakeholder Management, Confidential Information Management PROFESSIONAL EXPERIENCE

MRF Corp. Limited Chennai, Tamil Nadu Corporate Secretary (Engineering Department)

Aug 2026 – Present

• Govern the end-to-end lifecycle of 45+ Capital Proposals each month, partnering with engineering leadership to coordinate approvals across six executive leadership levels

(VPE, VPMF, VPF, MD, VCMD, and CMD), ensuring timely execution of engineering CAPEX initiatives.

• Serve as the primary administrative partner to the General Manager – Projects, managing executive calendars, travel logistics, meeting coordination, and priority- based scheduling to maximize leadership productivity.

• Administer SAP-based project workflows by creating Work Breakdown Structures

(WBS), validating 2–3 Authorization Requests (ARs) and Purchase Requisitions

(PRs) daily, processing digital modifications, and maintaining accurate project documentation.

• Audit and verify departmental travel expense reports, ensuring full compliance with corporate financial policies while supporting effective budget governance.

• Prepare monthly cash flow forecasts, Inter Office scrap valuation memorandums, weekly maintenance fuel inventory reports (Furnace Oil, Coal, and High-Speed Diesel), and executive documentation supporting operational and financial decision- making.

• Collaborate with engineering, procurement, finance, and executive stakeholders to proactively resolve approval dependencies, address technical queries, and accelerate Capital Proposal decision-making across multiple business functions.

• Prepare 10+ executive-ready physical and digital documentation packages to facilitate timely approvals for capital investments, procurement requests, and strategic engineering initiatives.

WIPL Chennai, Tamil Nadu Project Secretary / Administrative Business Support Oct 2023

– Feb 2025

• Handled complex executive calendars, international travel arrangements, and expense reports for leadership and project managers, achieving 100% on-time scheduling.

• Supervised end-to-end business support for 10+ ongoing projects, supporting 500+ team members with critical administrative and project onboarding workflows.

• Orchestrated 10+ high-visibility onsite and virtual events annually, driving a 10% increase in stakeholder engagement scores.

• Streamlined vendor contract routing and approval processes, reducing vendor payment processing delays by 25% through cross-functional policy compliance tracking.

• Engineered and standardized internal administrative documentation procedures to optimize communication flow across technical engineering business units. Amazon India Pvt. Ltd. Chennai, Tamil Nadu ML Data Associate I Jun 2022 – Oct 2023

• Achieved 99.8% precision and throughput accuracy in high-volume data labelling, transcription, annotation, and segmentation operations for Alexa-enabled devices.

• Identified data process anomalies and implemented immediate corrective feedback loops to ensure 100% weekly SLA targets were met.

• Coordinated periodic alignment meetings with global cross-functional teams, resolving 95% of customer and system process queries within strict timelines.

• Maintained meticulous documentation and secure handling of confidential datasets. GSPL Chennai, Tamil Nadu Executive Assistant to CEO & COO Aug 2021 – May 2022

• Commanded daily operations and zero-conflict calendar management for two C-level executives.

• Negotiated travel itineraries and lodging arrangements, reducing executive travel booking costs by 12%.

• Planned and executed 5+ executive conferences and leadership meetings.

• Executed confidential communications, executive correspondence, and corporate documentation.

• Improved onboarding processes, reducing ramp-up time by 15%. GBL Pvt. Ltd. Chennai, Tamil Nadu Assistant Management Representative May 2016 – May 2020

• Led internal (30+) and external (4+) ISO audits, maintaining ISO 9001 compliance with zero non-conformities.

• Served as the primary SPOC between executive leadership and technical departments.

• Developed scheduling frameworks that reduced executive meeting conflicts by 30%.

• Improved document management systems, increasing retrieval efficiency by 40%.

• Administered ERP purchase orders, facilities administration, and HR onboarding for 50+ employees.

• Streamlined multi-site supply chain operations by accurately reconciling and logging 1,000+ POs and 7,000+ GRNs, maintaining zero-error data integrity in the ERP platform."

• Overseed a key cross-functional role in the company's website development initiative, contributing to design feedback, content coordination, and structural improvements to enhance digital business operations."

EDUCATION

• Bachelor of General Laws (BGL) – Annamalai University 2026

• MBA in Logistics & Supply Chain Management – Madras University 2019

• B. Com (General) – Madras University 2016

• Diploma in English Journalism – Annamalai University 2018 CERTIFICATIONS & ADDITIONAL SKILLS

• Certifications: Certified Internal Auditor (ISO 9001 QMS) CEFR B2 English Proficiency (British Council) Senior Grade Typewriting (English & Tamil) HDCA

• Technical Proficiencies: Google Workspace SAP Systems Advanced Microsoft Excel Basic SQL for Data Analysis Tally ERP 9.0

• Languages: English (C1 Advanced) Tamil (C2 Native) Tulu (C1 Advanced)

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