Accounting Professional - AR/AP Collections

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Kevin Le – Contacts: 704-***-**** • Email: ***********@*****.***

PROFESSIONAL SUMMARY

Accomplished accounting professional with expertise in full-cycle AR/AP, collections, and process optimization. Proven track record of recovering over $1.4 million in overdue invoices and $580,000 in duplicate payments through implementation of enhanced collection processes and workflow optimization. Highly proficient in multiple ERP systems including P21 Epicor (5 years), Workday

(2 years), Salesforce (3 years), PeopleSoft (2 years), and SAP (2 years), with advanced Microsoft Excel skills including macros, VLOOKUP, X-Lookup, and Pivot Tables. Bachelor of Science in Accounting from the University of North Carolina, Charlotte. Bilingual in English and Vietnamese with strong interpersonal and communication skills across all levels of management. KEY ACCOMPLISHMENTS

• Recovered over $1,400,000 in overdue invoices at Edmac Compressor Parts by implementing and enhancing collections processes. Partnered with team leads and AP managers to optimize workflows in P21 Epicor, Salesforce, and Excel, significantly improving efficiency and reducing manual effort in daily and month-end processes.

• Identified and resolved duplicate payments, resulting in over $580,000 recovered funds through successful vendor refunds while serving as an Accounts Payable Specialist at Flagship Specialty Partners, Pike Engineering, Edmac Compressor Part

• Collaborated with technology engineering team to develop and implement innovative Excel macros and process enhancements at Pike Engineering, improved daily operations and saving the team over 10 hours per week. PROFESSIONAL EXPERIENCE

Edmac Compressor Parts December 2023 – Present

Staff Accountant / AR/AP/Collection Charlotte, NC

• Manage full-cycle AR/AP, including billing, collections, and payment processing (check, ACH, wire, international).

• Prepared and issued accurate customer invoices, ensuring correct pricing, terms, and departmental coding.

• Process 400–500+ payments daily using both manual and automated cash application P21 Epicor systems and Workday.

• Resolved billing discrepancies by collaborating with Sales, Customer Success, and Operations to maintain clean and accurate customer ledgers.

• Applied customer payments (ACH, checks, credit card, wire) with high accuracy, ensuring proper allocation across invoices and departments.

• Investigated unapplied cash, short-pays, and chargebacks, driving timely resolution and improved cash flow.

• Recovered over $1 million in overdue invoices by working directly with customers via email and phone to resolve billing issues such as incorrect charges, missing documentation, and misapplied payments. Built strong client relationships through clear communication and timely follow-ups, ensuring faster collections.

• Communicated with Vendors via email and phone to resolve billing issues, short payments, and unapplied cash, helping ensure invoices were paid on time. Responded to customer inquiries and resolved billing discrepancies efficiently.

• Prepared month-end close entries, financial reports, and performance insights. Reconciled monthly bank statements across multiple accounts to ensure accuracy between general ledger and bank records, identifying and resolving discrepancies in a timely manner.

• Supported month-end close with AP reconciliations, revenue adjustments, and deferred revenue reviews.

• Managed full-cycle Accounts Payable including invoice intake, 3-way matching, coding, approvals, and timely payment processing for high-volume vendor portfolios.

• Worked directly with vendors through email and phone to fix invoice problems like incorrect charges, missing POs, and duplicate payments.

• Maintained positive vendor relationships by resolving issues quickly and keeping them informed on payment status.

• Ensured accurate GL coding and department allocation for all invoices, prepaid expenses, and accruals, improving month end close accuracy.

• Reconciled vendor statements, resolved discrepancies, and maintained strong vendor relationships to prevent payment delays and credit holds.

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• Prepared and processed ACH, check, and credit card payments, ensuring compliance with internal controls and approval workflows.

• Supported month-end close by preparing AP/AR accruals, prepaid amortization entries, and account reconciliations.

• Utilized systems such as P21 Epicor, Salesforce, Workday, and Excel to streamline AP workflows and improve reporting accuracy.

Pike Engineering September 2021 – November 2023

Account Payable Specialist Fort Mill, SC

• Analyzed data, helped resolve problems, and collected data from numerous sources in support of hourly, daily, and monthend processes.

• Conducted thorough research and resolved discrepancies in General Ledger (GL) accounts during daily reconciliations, ensuring all variances were addressed and reclassified to the correct GL accounts before monthend close.

• Diligently maintained comprehensive documentation and records to support all accounting processes, ensuring accuracy and compliance with regulatory standards.

• Utilized Excel Macros and PeopleSoft for both automated and manual reconciliation processes, ensuring thousands of daily treasury transactions were accurately matched to the correct GL accounts with appropriate coding.

• Prepared daily reconciliations for various GL accounts with appropriate supporting files for each transaction.

• Managed a substantial volume of journal entries and reclassifications on a weekly basis, ensuring all transactions were accurately recorded in the correct GL accounts before monthly book closure, including hourly, weekly, and monthly entries.

• Prepared month-end close files, ensuring all data was accurate and complete before the deadlines.

• Managed full-cycle accounting for multiple General Ledger (GL) accounts, ensuring accuracy and compliance.

• Validated and documented explanations for variances, determining if write-offs were necessary.

• Executed routine tasks to support and facilitate successful strategic business initiatives.

• Delivered high quality results in a timely manner meeting or exceeding established month-end closing requirements.

• Handled the lengthy daily treasury posting process, working directly with third-party vendors to pull daily bank statements.

• Handled multiple team's mailboxes on the daily, and all customer inquiries were solved in a timely manner or forwarded to the correct person on the team for support.

• Strong interpersonal skills with ability to communicate effectively and build relationships across all levels of management.

• Worked directly with internal and external team members daily to get correct transaction backup files, wire requests, and asking for correct GL coding before posting.

• Prepared year-end regulatory reporting, working directly with the auditor to provide additional support.

• Provided excellent customer service to credit card customers, checked and resolved customer payment issues to properly adjust cardholder accounts.

Flagship Specialty Partners August 2019 – August 2021 Accounts Payable Specialist Charlotte, NC

• Used SAP to post business transactions, process invoices, verify financial data for use in maintaining accounts payable records.

• Processed 150-200 invoices per day due to heavy workflow.

• Managed AP inboxes, sorting invoices from oldest to newest. Placed them in the correct folders for posting.

• Investigated heavy flow of issued invoices, for example: no PO # invoices, incorrect billings, GR and IR issues.

• Communicated with vendors via phone and email to resolve billing discrepancies, ensuring timely and accurate payment processing.

• Investigated and resolved invoice issues including pricing errors, duplicate charges, and missing documentation by collaborating directly with vendors and internal departments.

• Handled posting credits, wrongly billed, credit and rebilled invoices.

• Provided other clerical support necessary to pay the obligations of the organization.

• Kept and maintained records of invoices using SAP and Excel.

• Maintained meticulous records of outstanding payables, ensured the accuracy of an organization's financial documents for payment, auditing, and tax purposes.

• Protected businesses against unintentional overpayment.

• Practiced effective monitoring to ensure payments were made to vendors in a timely manner.

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TECHNOLOGY

• P21 Epicor (5 years)

• NetSuite ( 2 Years)

• Workday (2 years)

• Bright flag ( 1 year)

• Salesforce (3 years)

• PeopleSoft (2 years)

• SAP (2 years)

• Microsoft Excel (10+ years: V-Lookup, X-Lookup, SumIfs, Pivot Table, including Excel macro files)

• All Microsoft Office Suite

• Lawson ERP

• Sage

EDUCATION

• The University of North Carolina, Charlotte – Bachelor Degree of Accounting 2020

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