Administrative & Facilities Assistant

Jennifer Katz

Bronx, New York, ***** 718-***-**** ********.******@*****.***

Administrative Assistant Facilities Assistant Office Services

Professional Summary

Administrative Assistant and Facilities Assistant professional with over five years of experience providing high-quality support in all office environments. Known for creating an organized and professional office experience while building trusted relationships with employees, clients, vendors, and visitors.

Core Skills

Visitor Check-In and Badging Inventory Management Microsoft Office and Teams Calendar Management and Scheduling Meeting Room Coordination Arranging Events and Catering Services Vendor Coordination Records Filing and Management Correspondence and Mail Distribution

Professional Experience

Office Services

Solomon Page – Moses Singer New York, NY Feb 2026 – Mar 2026

Supported staff, vendors, and stakeholders with administrative requests, service needs, and day-to-day follow-up.

Coordinated conference rooms, catering deliveries, and vendor direction for office events.

Tracked office and kitchen inventory while monitoring equipment needs and reporting issues promptly.

Conducted facility checks and submitted service tickets to help resolve operational needs efficiently.

Prepared legal binders, reproduced documents, and completed administrative materials with attention to accuracy and presentation.

Processed incoming and outgoing mail, supporting timely distribution, organized records, and daily office operations.

Office Services

Solomon Page – Community Preservation Corporation (CPC) New York, NY Nov 2025 – Feb 2026

Maintained organized digital and physical filing systems for materials, vendor lists, invoices, sensitive materials, and mail.

Assisted the Facilities Manager and Office Manager with invoice-related follow-up, organized records, and other administrative support.

Maintained professional relationships with stakeholders, vendors, staff, and building contacts.

Tracked office and kitchen inventory, supported supply needs and team requests, processed inventory orders, and accurately maintained invoice data in spreadsheets and internal systems.

Cross-checked order packing lists and supported inventory order related administrative activities.

Set up conference rooms, supported meetings, conducted facility checks, and submitted service tickets.

Office Services/Administrative Assistant

Kennedys Law New York, NY Jan 2023 – Jul 2025

•Led front desk operations, including visitor greeting, phone coverage, inquiry routing, badging, and access support.

•Prepared, edited, and proofread correspondence, reports, presentations, and business documents.

•Maintained a staff attendance tracking dashboard for monthly Office Manager reporting.

•Coordinated conference room scheduling, setup, and meeting support.

•Managed office and kitchen inventory by creating a tracking system, saving $1,000+ annually for two consecutive years.

•Performed weekly facility checks and opened service tickets to resolve issues efficiently.

•Assisted Office Services team with an intrastate office relocation.

•Prepared legal binders, reproduced documents, and completed administrative materials with attention to accuracy and presentation.

•Processed incoming and outgoing mail, supporting timely distribution, organized records, and daily office operations.

Office Services/Administrative Support

Rose International at New York Life Insurance New York, NY Feb 2022 – Dec 2022

•Opened, sorted, scanned, and indexed confidential insurance policy forms.

•Processed incoming and outgoing mail and maintained organized document flow.

•Escorted visitors and executives while following office access procedures.

•Managed supplies and inventory, reducing costs by approximately $150 per month.

•Coordinated shredding-bin vendor requests for secure document disposal.

•Performed weekly facility checks and opened service tickets to resolve issues efficiently.

Office Services/Administrative Assistant

National Down Syndrome Society New York, NY Jun 2018 – Dec 2021

•Managed front desk operations, including visitor greeting, phone coverage, and inquiry routing.

•Prepared email and social media communications for fundraising and internal outreach.

•Scheduled virtual meetings and fun office activities for 15+ staff, prepared agendas, and arranged catered meals.

•Supported operations with invoices, administrative follow-up, and special projects.

•Maintained relationships with executives, clients, vendors, staff, and community partners.

•Proposed and co-led a fundraising calendar to improve planning and coordination.

•Tracked office inventory and created a spreadsheet that saved $70+ per month.

•Supervised three assistants and shared workflow updates through Slack.

Education

American University Washington, DC

B.S. in Computer Information Systems 1993 – 1995

Certification

Notary Public, State of New York Jun 2023 – Jun 2027

Contact this candidate