Administrative Support Specialist - Executive Assistant

CHERYL LAWSON

Houston, TX ***********@*****.*** 281-***-****.com https://www.linkedin/in/cherylelawson Summary:

Administrative Support professional with 10+ years of experience supporting executive and middle management teams, project support, and administrative functions within energy and utility environments. Brings strong expertise in calendar management, travel coordination, document control, reporting, vendor communication, and expense/invoice support. Proficient in SAP, SharePoint, Smartsheet, Oracle, and Microsoft Office Suite, with advanced Excel and PowerPoint skills. Experienced in handling confidential information, compliance documentation, training coordination, and cross-functional stakeholder support in fast-paced environments. Proven ability to manage multiple priorities with strong attention to detail, organization, and operational efficiency. Recognized for delivering accurate administrative support, process coordination, and high-quality service across complex business operations. Education:

• Bachelor of Science, Focus: Major in Interdisciplinary Studies (Liberal Arts) & Social Work, University of Houston- Downtown, Houston, TX Jan 2016 – Dec 2020

Cum Laude GPA 3.46

Skills:

• Collaboration, Operational Support, Administrative Coordination, Travel Logistics

• Documentation Management, Stakeholder Communication, Procurement Support, Financial Tracking, Event Logistics, Process Improvement, Vendor Communication

• SAP, SharePoint, Zoom, Adobe Pro Calendar Management, Meeting Coordination, Expense Tracking, Vendor Coordination, Invoice Processing, Cross-Functional Teamwork.

• Oracle, MS Office (Excel, Outlook, Word, PowerPoint, Teams), Typing 60 WPM

• Proven Scheduling, Time management and Organizational skills, Excellent Communication skills Professional Experience:

Tallgrass Energy (Contract) Mar 2025 – Apr 2026

Administrative Assistant

• Assisted the Director of Construction and multiple PMs, monitoring, tracking and input of inspector data for forecast on multiple pipeline and capture facility projects incorporating advanced Excel skills.

• Maintained organized electronic records and ensured accurate document retention in compliance with company procedures.

• Collaborated with internal stakeholders to support timely execution of administrative and operational requests.

• Created weekly updates for the Inspection tracker for projects, work directives, AFEs and rates. Designed PowerPoint presentations, creating folders and filing inspector estimates, evaluations and profiles in SharePoint.

• Performed data clean up and analysis of training reports of inspectors to clarify expiration dates of completion. CenterPoint Energy (Contract) Remote Jun 2024 – Oct 2024 Global Logic (Contract) Remote Mar 2024 – May 2024 Quality Control, GIS Research, Data Entry/ Data Associate

• Accurately completed thousands of technical cases using data entry and a sharp sense of detail to ensure regulatory compliance and correctness of work orders, contract end dates, parts numbers and pipe footage info into SAP.

• Researched Geographic mapping for technician accurateness of tap measurements, map numbers and street names to help develop and implement a prompt process for quality control.

• Delivered the highest required quality project data standards to desired productivity and accuracy levels while ensuring data quality of a choice of responses per AI generated scenarios via chatbots. Optimized Process Designs (Contract) Katy, TX Nov 2023 – Dec 2023 Administrative/Data Entry

• Analyzed and verified large engineering project files for the preparation of a new company business system including data books, three-dimensional drawings, certificates and purchase order

• Performed data cleanup of numerous files for clarity and readability for placement into SAP. Universal Pegasus International: Houston, TX Sep 2023 – Oct 2023 Senior Project Coordinator

• Supported project management for O&G companies, formatting project updates, performing document control using MS Word and Excel.

• Aided company with document retention mandates before an unfortunate reduction in the workforce due to a lack of work.

Family Medical Leave May 2023 – Sep 2023

CenterPoint Energy (Contract) Hybrid Houston, TX Sep 2022 – Jan 2023 Administrative Support/Data Entry

• Assisted Safety department with the implementation/ entry of files related to DOT Driver Qualifications to ensure compliance with safety, environmental and federal regulations.

• Coordinated training schedules, meeting invitations, and administrative communications across multiple departments.

• Assisted leadership with tracking project milestones, documentation updates, and operational reporting activities.

• Supported SharePoint and Teams administration for training materials, process documentation, and project communications.

• Maintained confidentiality while handling employee training records, project data, and internal operational documentation.

• Processed, cleaned and formatted substantial amounts of CNP driver data into different business systems (SAP) in a prompt exact manner and renamed files for tracking purposes.

• Organized and documented electronic and paper files into Excel for shipment to offsite storage National Oilwell Varco (Contract) Hybrid Houston, TX Jun 2021 – Sep 2022 Data Entry/Administrative/Business System Administration

• Supported Senior Project and Change Management manager by providing data entry and transparency of training materials for companywide business installation.

• Calendared training meetings using Outlook and transcribed meeting notes for in-house meetings.

• Incorporated User Assistance Training and End 2 End documentation for the analyst scripts into Smart Sheet.

• Supported department budgeting activities by tracking expenses, invoices, catering requests, and vendor-related documentation.

• Collaborated with Finance and Accounts Payable teams to ensure timely processing and reconciliation of invoices and departmental expenses.

• Managed high-volume administrative requests while maintaining strong attention to detail and organizational accuracy.

• Performed the cleansing and the manipulation of substantial amounts of user training data within pivot tables for Change Management Team.

• Data entry for conversion team and project management, including sales orders and the implementation of parts information.

• Aided in the composition (technical writing), editing, and tracking of training materials into MS Teams, SharePoint and Wiki pages.

Transcore (Contract) Houston, TX Sep 2020 – Apr 2021 Data Entry Image Reviewer

• Processed a high volume of transactions/ tickets while entering correct alphanumeric data. Pursued associate and bachelor’s degree in science (Completed) Jan 2014 – Dec 2020 Diamond Offshore, Houston, TX Mar 2005 – Nov 2013

Administrative Asst.

Coordination of training for company personnel and management to support employee competency and the compliance with company safety, ensuring offshore compliance, environmental and offshore regulations.

• Arranged training and travel arrangements for 800+ employees and the company at large while compiling various forms of information needed for inclusion in projects and reports.

• Oversaw shipping and receiving Fed Ex packages for training while keeping schedules and calendars of trainers for in- house training.

• Coordinated travel itineraries, hotel bookings, and scheduling logistics while ensuring compliance with company travel policies.

• Managed high-volume administrative requests while maintaining strong attention to detail and organizational accuracy.

• Supported internal meetings and training events through scheduling, material preparation, and stakeholder communication.

• Completed research reports in Oracle using Excel, analyzed for Safety, Well Control and technical training purposes.

• Routinely communicated with vendors, hotels and coworkers in a professional and courteous way considering department expenses.

• Received invoices and confirmed training numbers per invoice for correctness, coded and sent to AP for further processing. Also made check requests for department catering.

• Performed other basic administrative duties, creating filing systems, scanning, tracking of office supplies, and working autonomously and within a team.

• Independently drafted, received and responded to routine correspondence following established procedures not requiring management review.

• Communicated daily updates with the administrative supervisor on the latest status of ongoing and completed projects.

• Trained coworkers to confidently adopt portions of job responsibilities when needed.

• Maintained confidentiality while scheduling employees for physical and drug screens for licensing and using this information for USGC applications.

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