ARPA Grant Invoice Specialist & Monitor

Heather R. Gaglia

***********@*******.*** 720-***-**** Thornton, CO

Skills

● Extensive full cycle accounting experience in Government Grants, Cost Accounting / Project Accounting / Staff Accounting, Journal Entries, General Ledger, A/P & A/R, familiarity with 2 CFR 200

● Strong organizational skills, highly detail-oriented, exceptional problem-solver

● Skilled with Microsoft Office, Google Suite and QuickBooks

● Vast experience in ERP systems including Sage 300, SAP, Maxwell, Excalibur, Solomon, Ceridian, Great Plains, MAS90, MAS200, Dynamic

Professional Experience

State of Colorado -BHA (22nd Century Contractor) April 2024 - Current ARPA Grant Program Invoice Specialist and Contract Monitor

● Assumed management of the Peer Support grant portfolio mid-cycle on short notice; successfully reconciled past-due invoices, resolved severe compliance gaps, and reduced critical audit risk for BHA.

● Provide oversight for two distinct ARPA portfolios (Community Investment Grants and Peer Support Grants), managing invoice approvals, monitoring of categorical spend rates, and spend-down timelines to prevent funding reversion.

● Review and reconcile invoices, capital costs, and financial transactions to ensure strict alignment with 2 CFR 200 guidelines and approved contract budgets

● Identify errors in cost calculations and missing supporting documentation; communicate required revisions to grantees

● Serve as the primary liaison between BHA Finance and external grantees, delivering technical support to resolve invoice errors while providing documentation and strategic insights for internal/external audits.

● Maintain clear documentation of invoices, revisions requested, supporting documents, and deliverables submitted

● Provide approval of invoices and deliverables submitted by grantees after a thorough analysis

● Designed and implemented a structured tracking system to organize grantee deliverables, collect data, track capital costs, and streamline recurring grant reporting.

● Monitor account codes and financial transactions; review, research, and correct payroll charges and accounting errors. B&B Blending

G/L Accountant-temporary accounting contract August 2023 – Feb 2024

● Handled all cash financial postings for 3 different companies

● Processed all G/L entries for all 3 companies to match intercompany balances

● Handled over 50-month end tasks and reconciliations

● Reviewed P&L throughout the month to ensure all entries were accounted for properly

● Highly skilled General Ledger Accountant with extensive experience in maintaining accurate financial records and ensuring compliance with accounting standards.

● Proficient in performing month-end close activities, reconciling accounts, and preparing financial statements.

● Adept at analyzing financial data to identify discrepancies and implementing corrective actions.

● Demonstrated ability to collaborate cross-functionally to streamline processes and improve efficiency.

● Strong attention to detail and commitment to delivering accurate and timely financial reporting. Proven track record of effectively managing multiple tasks and meeting deadlines in a fast-paced environment. GoHomePort April 2023- June 2023

Sr. Staff Accountant - temporary accounting contract

● Handled all day-to-day financial postings for 6 different storage facilities

● Month-end, Journal Entries Adjustments, Bank Reconciliations, credit card reconciliations

● Processed all accruals, all GL adjustments and profit and loss variances

● Managed 6 entities, equity shared assets, moving money, reimbursing different entities for shared resources across multiple entities.

● Handle leasing assets across multiple entities, calculated hours and allocated salary for shared labor assets, categorized assets costs in QB

● Financial Reporting out of QB’s property level and enterprise level, reports forecast to actuals variance reporting current and forward look forecasting as well

● Handled all A/P and A/R

Heather’s Front Porch – Business Owner June 2022 – January 2023 Antique & Gift Boutique

Company of Animals July 2021 – June 2022

Accountant

● Processed all daily payments for two separate divisions of international entities

● Handled all employee reimbursements and credit card reconciliations

● Processed all international wire conversions and payments

● Worked closely with purchasing to certify invoices against purchase orders

● Reconciled all bank accounts monthly

● All financial reporting directly to the controller

● Managed all A/R to keep under 30-60 days

● Handled all customer inquiries and resolutions

Altitude Site Services November 2020 – June 2021

Staff Accountant / Division Manager

● Implemented QuickBooks to handle the waste division for 170 commercial dumpsters

● Managed five employees and routed their daily schedules

● Collected on numerous past due accounts with success

● Took over two other divisions with my accounting system in place

● Reported all financial growth directly to the owners and controller

● Created a program to keep A/R under 30-60 days

Green Man Cannabis March 2020 – November 2020

Accountant

● Handled all A/R & A/P functions for both retail locations and corporate office

● Maintained all books for subsidiary company and prepared month end financials accordingly for back invoicing

● Prepared all month end reporting and financials for both retail and corporate locations

● Handled all Petty cash requests and tied out to all Blue Line Financial transactions

● Prepared monthly bank validations and reporting

● Assisted with Payroll when needed.

● Organized and scheduled all inspections, license renewals and legal documentation for all locations

● Handled all day-to-day operations issues and resolved in a timely manner

● Have active M.E.D badge

Frontier Fire Protection September 2019 –March 2020 Accounts Receivable Specialist

● Reviewed all construction contracts and change orders and ensured accurate and complete data entry.

● Captured and recorded key requirements, restrictions, deadlines, etc. for each contract to ensure complete accounting compliance.

● Participated in and facilitated effective monthly WIP review meetings with Superintendents including timely post meeting follow up.

● Worked effectively with Superintendents to obtain complete information for billing each job accurately.

● Execute an accurate and timely monthly billing cycle for all active contracts/change orders.

● Ensure timely completion and delivery of all lien waiver requirements

● Prepare and maintain an effective e-filing system for all construction contracts and change orders.

● Find and contact customers to ask about their overdue payments.

● Make daily collection calls/emails.

● Resolve billing and customer credit issues.

● Posts customer payments by recording cash, checks, and credit card transactions.

● Ensure an accurate, complete, and up to date construction customer database.

● Ensures confidentiality of proprietary information Oakwood Homes (Contract) September 2018-January 2019 Staff Accountant

● All cash applications

● All month end reconciliations on multiple GL accounts

● Home closure documentations for Denver and Colorado Springs

● Project schedules closings between states

● All cost accounting and reconciliation to tie out

● All general GL tie outs and revenue for accuracy Benjamin West September 2014 – September 2018

Project Accountant

● Supervisor of the Dallas/Chicago/Hawaii accounting team’s three to five members

● Management of over a hundred, multi-million-dollar projects

● Creation and updating of monthly cash flows and funding requests

● Management of prompt vendor payments

● Vendor account reconciliation

● Month end reporting

● Bank Reconciliation

● Final project closing, reporting, and reconciliation

Contact this candidate