Financial Coordinator and Administrative Support
Resume:
Jessica Burd
Enola, PA *****
Cell: 814-***-****
*******@***.***
Summary of Qualifications
Motivated and responsible
Good Organizational skills
Maintain accuracy and attention to detail
Ready and able to take on new challenges
Can work independently or as a team member
Able to handle multiple tasks in a fast-paced work environment WORK EXPERIENCE
Penn State Dickion Law, Carlisle- Financial Coordinator (Assistant to the Financial Offier/Bursar) August 2017 – Present
Process various financial transactions including reports of cash receipts, check requests, credit card transactions, purchase orders, General Stores purchases, interdepartmental charges, and journal vouchers
Serve as the liaison with Purchasing, Risk Management, and Bursar Offices
Responsible for overseeing student accounting functions, working with the Financial Aid and Registrar’s Offices to resolve account issues
Coordinate the cash management function and make weekly deposits
Approve non-travel PCARDS in SAP concur
Assist with year-end closing procedures and audits
Serve as the Financial Officer (FO) delegate or proxy as needed
Compile data as directed, develop and run basic queries for reports
Submit purchase orders in ShopOnlion
Monitor budgets, review requests for funding to ensure compliance with University policies and procedures and to ensure proper approval has been obtained as well as ensuring proper cash handling procedures are followed and receipts are recorded correctly
Handle all the onboarding/payroll for part-time positions in Workday
Serve as a super user for SIMBA at Dickinson Law Penn State Hershey College of Medicine- Administrative Support Coordinator (January 2016
– August 2017)
Provide direct administrative support to the Vice Chair of Neurosurgery Research, multiple faculty, lab personnel, post-doctoral scholars, and graduate students as well as liaison with administrative office manager and contracts manager within the College of Medicine system
Reconcile PCARDS and upload into DocFinity
Assist with promotion and tenure process
Process and submit J-1, H1B and other visas/renewals on iStart
Use good judgement to independently keep a complex calendar and schedule/confirm/cancel appointments for the Vice Chair of Neurosurgery Research
Develop agendas, assemble material for meetings and appointments; compose, type, proofread and edit correspondence, journal submissions and miscellaneous reports
Coordinate and arrange special functions/dinners and lab meetings
Plan, organize, coordinate and oversee daily office activities
Work independently, perform assignments that are varied and are difficult in character, exercise professionalism, good judgment, taking initiative, and the ability to meet deadlines
Facilitate positive and strong communications among various internal and external contacts
Resolve complex inquiries and ensure compliance with work unit and/or University policies and procedures
Interact with grants specialist for maintaining grant support documents such as biosketches and other support documents
Plan, schedule, and coordinate all travel arrangements (airfare, lodging, ground transportation and visas) for in-country and/or out-of-country travel for faculty, post-docs and students. Prepare and process travel expense documents for reimbursement in ERS
Communicate and interact with international students and researchers to coordinate research opportunities in Neurosurgery research, including direct communication with the International Scholars Advising Office for foreign nationals
Order office supplies on eBuy
PSU (Smeal College of Business) - Administrative Support Coordinator (November 2014 – January 2016)
Provide administrative support to the Department Chair on various departmental issues
Coordinate all faculty recruiting activities
Administer faculty promotion and tenure process in Activity Insight
Course planning and scheduling for the department
Manage various budgets and endowments to include monthly budget reports to department chair
Coordinate departmental meetings and events
Assist students with scheduling, dropping and adding courses while upholding confidentiality of students information
Prepare, process, review, and distribute information for MBA, PhD and work study employees to include I’9’s, W-4’s, Worker Compensation forms, etc.
Update department website
Supervise and evaluate 1 staff member along with 3 work-study students
Reconcile Purchasing Card receipts and upload into DocFinity
Resolve budget information on IBIS
Review and approve financial documents & wage payroll
Process & approve Faculty & PhD travel through the Employee Reimbursement System
(ERS)
PSU (Smeal College of Business) - Administrative Support Assistant (February 2007- November 2014)
Assist students with scheduling, dropping and adding courses while upholding confidentiality of students information
Schedule and maintain appointments
Answer Phones
Greet visitors and provide information
Maintain office files
Resolve budget information on IBIS
Prepare and process IBIS documents and other financial forms
Reconcile Purchasing Card receipts and upload into DocFinity
Process Faculty & Staff travel through the Employee Reimbursement System (ERS)
Assist Faculty with copying exams and class material along with scheduling classrooms for reviews
Schedule conference rooms & IT requests through Footprints for Faculty & PhD students
Knowledge of Microsoft Office, Word Power Point and Excel, IBIS, ISIS and ERS
Order and maintain office supplies
Serve as a backup for administrative assistant coordinator
Update department website
Compile textbook and desk copy orders
Manage SRTE distribution, collection, processing, data entry and re-distribution of tabulated results to instructors
Prepare, process, review, and distribute information for wage payroll and work study employees to include I’9’s, W-4’s, Worker Compensation forms, etc.
Process wage payroll
Recruit proctors and maintain proctoring schedule for Faculty
Accept, process and maintain LEBUS/IB minors
Process final exam requests
Assist in supervision of work-study students
Familiar with University and Smeal policies and procedures
Set up itineraries, coordinate travel arrangements and submit reimbursements for the Institute for Real Estate Studies & LEMA speakers
PSU (Admissions) - Data Entry (October 2006-February 2007)
Enter student admission data into Integrated Student Information System (ISIS)
Scan student information into the computer to create an electronic file
Check for prospective students records in computer data base
Add or update students information
Uphold confidentiality of students information
Assist in filing students records
Nittany Lion Inn (June 2006 to October 2006)
Greet and escort customers to dining tables and assist in seating
Take phone reservations and maintain reservation book
Answer phones
Cashier
Know menu items
Auntie Anne’s Pretzels (June 2002 to June 2006)
Shift Manager – responsible for 2-3 Crew Members on a work shift
Monitor customer service and relations (respond and resolve customer’s needs, questions, complaints if necessary)
Responsible for store funds during shift
Weekly payroll
Run Register and Register Reports
Complete Daily Store Report, Daily Cash Reconciliation and prepare Bank deposits
Assure opening and/or closing procedures are performed
Monitor for product quality and adherence to proper operating procedures
Assist in the taking of the monthly physical inventory
Receive, check in, and supervise storage of foodstuff and supplies
Perform all of the essential duties in a safe and effective manner
Run Cash Register
Set up equipment and supplies for opening
Prepare drinks and bag orders
Served customers
Perform cleaning and maintenance duties
EDUCATION
2004 Graduate of Bald Eagle High School
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