Document Control & Assistant Project Management

Mark Parsons

347-***-**** • Queens, New York, ***32 • ***********@***.***

Work Experience

Document Control Specialist (JOC Program SCA)

The McCloud Group • Long Island City, NY

**/**** – Present

Managed and maintained document management systems, including electronic storage and hard copy filing as required, updating project folders in CM13 and the E-Gordian project management system. Maintained technical libraries for all drawings, submittals, work orders, field reports, and photographs for CTF and IEH projects, updated RFI logs, and distributed RFIs, shop drawings, and inspection reports as needed.

Organized the accounting department's daily operations, including monthly expense reports, monthly billing, and filing AIA documents.

Performed daily backup of project documents and prepared and drafted minutes of meetings for distribution to the project superintendent for weekly meetings. Assisted in the closeout process for the NYCSCA.

Implemented the initial workflow plan daily for all companies and personnel working within the JOC Program.

Assistant Project Manager

Litehouse Builders, Inc. • Astoria, New York

06/2017 – 09/2020

Supported Project Managers and Site Supervisors in preparing all submittals for ten concurrent projects. Liaised with architects and NYCSCA Project Officers to resolve outstanding project issues. Developed spreadsheets for tracking all job submittals and transmittals, and input this data into Procore and CM13 project management software.

Oversaw all project closeout procedures, including setting up subfolders, binders, and As-Built shop drawings for final submission.

Scheduled conference meetings with all involved parties to address critical project issues. Managed subcontractor insurance certificates to ensure all subcontractors maintained proper insurance on file.

Reviewed shop drawings and NYCSCA specifications as required. Assistant Project Manager

Alliance Mechanical Group • New York, NY

02/2015 – 02/2016

Facilitated the administration and intermediation of multiple projects utilizing Quantum Project Management Software.

Authored daily reports for all jobsites and managed all email correspondence, contract drawings, and Detail-oriented Document Control Specialist with over 15 years of experience in construction project administration and management. Proven ability to maintain comprehensive document management systems, manage submittals, RFIs, and closeout processes for complex projects. Skilled in Procore, CM13, and Primavera Expedition, with expertise in ensuring compliance and efficient project workflow. Eager to contribute robust organizational and administrative skills to support project success. forwarding them to Project Managers.

Provided assistance to Project Managers with RFIs, change order management, and change order log sheets.

Managed all submittals, generated transmittals for projects, and trained staff on Quantum software usage. Participated in weekly project meetings and followed up on all open action items. Collaborated with other general contractors during the close-out process for each project. Analyzed and reviewed bid packages and subcontractor agreements. Established a comprehensive filing system for all project-related documents. Assistant Project Manager

Citnalta Construction Corporation • Bohemia, NY

06/2008 – 11/2013

Executed multifaceted clerical tasks including data entry, filing, record management, scanning, photocopying, and processing AIA payments for the Project Manager. Coordinated minutes of meetings, change order meetings, and bi-weekly meetings. Inputted RFIs, daily reports, change orders, and submittals, and generated transmittals using Expedition Primavera.

Maintained the NYCSCA Specification File System and provided support to Project Officers, Subcontractors, Vendors, and the Architect on the jobsite.

Updated monthly reports, created spreadsheets, and assisted upper management with NYCSCA close-out procedures.

Project Administrator/Project Coordinator

New York City Transit Authority • New York, NY

02/2002 – 02/2005

Performed multifaceted clerical duties, including data entry, filing, record management, scanning, photocopying, and billing, in support of the Project Coordinator and Construction Manager. Coordinated minutes of meetings, change order meetings, and bi-weekly meetings; inputted RFIs, daily reports, change orders, and submittals; and generated transmittals using Expedition Primavera. Managed the NYCSCA Specification File System to facilitate coordination with Project Officers, Subcontractors, Vendors, and the Architect on the project. Updated monthly reports, generated spreadsheets, and assisted upper management with the closeout process.

Education

Certification Program - Construction Project Management New York University • New York

09/2010 – 12/2012

Completed coursework in Construction Project Management. Certification - Procore

Procore • Online

01/2019 – 12/2019

Earned Project Management Certification.

Skills

Word Excel Procore Quantum Drake Software Peachtree Primavera Expedition 7.5 Certificates

OSHA 30-Hour and 62 Hour SST Certification Card

Project Management Certification in Procore

Microsoft Project Management Submittal Exchange Outlook Teams SharePoint Customer Service Document Management Executive Accounts Management Administrative Support

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