Data Entry & Office Operations Specialist

Dominga Aguilar

Odessa, TX ***** +1-432-***-**** ************@*****.***

Professional Summary

PROFESSIONAL Enthusiastic worker eager to contribute to team success through hard work, SUMMARY attention to detail and excellent organizational skills. Clear understanding of duties and training in what needs to be done. Motivated to learn, grow and excel within the company. Work Experience

Office Manager

Logan Transportation Odessa, TX

February 2026 to July 2026

• Completed all AR duties.

• Invoiced all work orders through Arriba, Open Ticket/Invoice and Quickbooks

• Factored all invoices with company bank.

• Pulled reports

• Checked all timesheets and compared to tickets invoiced for Payroll

• Conducted interviews for new office employment

• Priced workorders for invoicing for Gemini Jobs.

• Reported to field supervisors for missing signed tickets, and daily jobs needing attention. Office Manager

Raine Energy Services Odessa, TX

May 2025 to February 2026

• Accounts Payable

• Accounts Receivable

• Payroll

• Used Excel spreadsheet to match field tickets turned in to AR to drivers timesheets to complete payroll.

• Reconciled all bank statements and accounts for the company

• Completed same day/next day invoicing through quickbooks/open invoice

• Collected payments from customers and marked paid in their quickbooks account.

• Made payments to our vendors and marked paid in quickbooks.

• Updated quickbooks with all of drivers fuel receipts.

• Filled out field tickets for drivers when needed for invoicing purposes.

• Made different spreadsheets for 3rd party vendors.

• Helped with new hire paperwork.

• Set up new vendors/customers.

• Sent out and completed MSAs

• Printed checks and paid through online accounts.

• Submitted invoices through factoring company.

Administrative Assistant

Jet Specialty, Inc Midland, TX

December 2023 to January 2025

• Invoicing through Sage, Open Ticket, and Open Invoice

• Answered incoming calls

• Combine work orders with invoices

• Filed all invoices

• Made order corfirmations for the salesmen when needed

• Emailed all customers their invoices and mailed out invoices to the customers that preferred through mail.

• Scanned all work order and invoices to main data base of company Administrative Assistant

Texas Electric Odessa, TX

October 2021 to August 2023

Work as accounts receivable/payable.

Create invoices for work orders turned in.

Keep up with all past due invoices.

Collect payments for current or past due invoices. Scan all documents for record keeping.

Type in all expense reports for all electricians, apprentices, and dot drivers. Enter the workers credit card charges into quickbooks. Assist with Payroll.

Work History Accounts Payable/Receivable Clerk

The Hose Connection Odessa, TX

October 2019 to May 2021

Prepared vendor invoices and processed incoming payments. Applied proper codes to invoices, files and receipts to keep records organized and easily searchable. Maintained good working relationships with vendors and resolved disputes. Reviewed vendor invoices for appropriate documentation and validity prior to payment. Assisted with Payroll.

Front Desk Medical Receptionist

Gupta Gupta Pediatrics Midland, TX

January 2014 to March 2016

Used computer programs and registration systems to schedule patients for routine and complex procedures. Completed clerical duties and tasks for clinic administration. Verified and updated demographic and other personal information for clients with respect to personal boundaries when asking for important details.

Remained aware of provider schedules and scope of practice on evolving basis to organize and schedule appropriate care. Fielded concerns surrounding patients and care, liaising between physician, patient and insurance company. Used computerized data management systems to organize immense datasets and coordinate care details for large patient bases.

Coordinated patient scheduling, check-in, check-out and payments for billing. Checked patient insurance, demographic and health history to keep information current. Helped patients complete necessary medical forms and documentation. Organized paperwork such as charts and reports for office and patient needs. Completed patient referrals to other medical specialists. Responded to correspondence from insurance companies to verify patient's coverage. Nail Technician

Salon In The Summit Odessa, TX

May 2012 to March 2016

Sanitized workstation and stocked assigned workspace to facilitate general office and spa cleaning. Prepared nail beds and cuticles, shaped nails and applied polish for daily customers. Responded to customer requests and concerns about gel application and nail art designs. Completed consultations with spa guests to determine nail care needs. Prepared nail beds and cuticles, shaped nails and applied polish for daily customers. Prepared nail beds and cuticles, shaped nails and applied polish for daily customers. Maintained master appointment calendar covering all customer visits, employee schedules and special events. Frequently restocked my workstation and organized and stocked product sales shelves. Cleaned and sanitized tools and equipment before each client. Shaped and smoothed nails and extensions using tools such as files and rotary abrasive wheels. Treated, prepared and maintained clients' nails on both hands and feet. Demonstrated respect, friendliness and willingness to help wherever needed. Worked flexible hours; night, weekend, and holiday shifts. Customer Service Representative

Texas Health And Human Services Midland, TX

January 2009 to July 2011

Maintained customer satisfaction with forward-thinking strategies focused on addressing customer needs and resolving concerns.

Answered customer telephone calls promptly to avoid on-hold wait times. Answered constant flow of customer calls with minimal wait times. Offered advice and assistance to customers, paying attention to special needs or wants. Received fax documents, attached documents to clients personal account for proof of acceptance or denials of their case. Contacted clients in regards to their case for needed documents, appointment times, or changes to their account. Answered average of 100 calls, emails and faxes per day, addressing customer inquiries, solving problems and providing product information.

Customer Service Representative

Americas 1st Homecare Warranty Odessa, TX

September 2005 to November 2007

Answered customer telephone calls promptly to avoid on-hold wait times. Answered constant flow of customer calls with minimal wait times. Offered advice and assistance to customers, paying attention to special needs or wants. Responded to customer requests for products, services and company information. Assisted customers with setting appointments, special order requests, and arranging merchandise pick-up. Consulted with outside parties to resolve discrepancies and create expert solutions. Answered average of 80 calls, emails and faxes per day, addressing customer inquiries, solving problems and providing product information.

Education

Odessa College Odessa, TX

August 2005

Skills

Documentation review Accounting systems Accounts payable experience within construction industry Record keeping Accounting Microsoft Excel Accounts payable Client invoicing Accounts receivable Typing Open ticket Data entry Bookkeeping Attention to detail Invoice reconciliation Account reconciliation QuickBooks Clerical experience Medical terminology Customer service Sage 10 key typing Pediatrics HIPAA Financial reporting software Human resources Accounting software Open invoice Payroll Aged receivables report SKILLS Bill Payment and Recordkeeping Check Processing Entry Recording Invoice Verification Outbound Calls Customer Relations Account Auditing Financial Recordkeeping Record Reconciliation Accounts Payable and Accounts Data Entry and 10-Key Receivable Vendor Invoice Processing Proactive and Self-Motivated Accounts Payable and Receivable Data Imports Office management Invoice payment processing Analytical thinking

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