Part-Time Administrative & Financial Support Professional
Resume:
Linda E. Callen
Haymarket, VA 20169
703-***-**** (home)
703-***-**** (cell)
Objective: To capture a position in a value driven, people-oriented organization utilizing my skills and experience in financial and administrative support
Profession Highlights:
TS/SCI with current background investigation and polygraph
Excellent customer service skills
Knowledgeable of Federal Acquisition Regulations (FARs)
Strong oral and writing skills
Proficient in Government Financial Managements Systems
Strong analytical skills
Proficient in MS Office
Proficient in SharePoint
EVP (Earned Value Professional) Training
WORK EXPERIENCE:
Senior Administrative Assistant to Director, Division NRO
Quantech – February 2020 to October 2020
Responsible for coordinating and scheduling ever changing calendars for the Division Director. Arranged travel and follow up expense vouchers for both domestic and international; Coordinated schedule, organized, and executed meetings, events, conferences, and off-sites. Processed visit requests as needed.
Mission Support Administrator to Office of the Director, NRO
ManTech International – October 2017 to July 2019
Ensured packages received in the Executive Secretariat office were accurately reviewed before assigning to the appropriate directorate for editing and review. Maintained records and schedules using SharePoint on a daily basis. Scheduled and coordinated support for meetings, events, interviews. Facilitated the passage of security clearances, foreign visit requests, and other unique processing requirements as needed for staff travel, Government offices and/or civilian visits to the area. Coordinated travel for staff and follow up expense reports for both domestic and international travel.
Executive Assistant
Provided support to OUSD(I) – Executive Secretariat – Pentagon – March 2017 to October 2017
Tracked incoming/outgoing Executive Secretariat correspondence, alerting responsible parties of tasking and ensuring coordination of responses by relevant directorates within established deadlines using CATMS. Reviewed and edited work products, prepared files for circulation. Monitored progress and maintained files. Resolved a ranged of administrative problems and inquiries and recommended efficiencies and best practices where needed.
Senior Administrative Assistant
General Dynamics - September 2016 to March 2017
Prepared materials for in-processing and out-processing of employees. Arranged for appropriate conference rooms/facilities and prepared meeting places in accordance with acceptable protocol and security procedures such as seating arrangements and security verification. Maintained tracking records and filing systems; archived files as necessary; maintained and updated databases and spreadsheets. Prepared, monitored, and analyzed statistics using SharePoint. Compiled and disseminated information to appropriate individuals/offices. Evaluated, proposed, and implemented innovative and/or new administrative processes to improve the efficiency and effectiveness of support documentation. Performed back up duties for other offices within the directorate office. Maintained accounting records; processed travel, training and POV vouchers, assisted with the approval process for government credit card purchasing. Handled all disbursing transactions including airline tickets, metro checks and general information, plus track overall budget for program.
Office Administrator
Boeing – Herndon, VA – May 2012 to September 2016
Responsible for a critical organization, prioritization, and scheduling for a General Manager. Maintained continuity of the office in the manager’s absence and executed independent decisions within established guidelines. Processed purchase orders and invoices. Maintained records and schedules using SharePoint. Managed travel arrangements and served as the team expert on matters pertaining to administrative procedures. Completed expense reports online (Concur) for the entire business unit and provided administrative assistance as assigned. Organized and maintained filing systems while working with a team of administrative professionals to provide backup as needed. Arranged various company-wide events throughout the year. Interfaced with facility management for administrative and maintenance actions to include acquiring building access badges, parking validation, and assignment of parking spaces.
Executive Administrative
ITT/Exelis Industries (Now Harris Corp/Peraton) – Herndon, VA – March 2007 -to May 2012
Provided Support to the Director of Advanced Communication Systems Development associated with the intelligence community. Assisted program managers with creation and support of monthly reports. Maintained regular and follow-up files of confidential data. Managed calendars and scheduled meetings. Arranged travel for both domestic and international travel and processed follow-up travel claims. Compiled reports, correspondence, memos, and presentations. Prepared agenda and recorded minutes of staff meeting. Assisted in planning of events, functions and meetings. Other duties included supporting internal company projects and initiatives as needed.
Financial Systems Analyst – BPO Office - NRO
Northrop Grumman/TASC – Chantilly, VA – June 2004 to March 2007
Provided support to high level Government 2customer in intelligence community involving tracking of Other Government Agency, (OGA) Funds through financial documents. Processed approved obligations and expenditure documents for Military Interdepartmental Purchase Request (MIPRs) and contracts using Government Financial Systems. Generated acceptance memos for OGA funds and responsible for creating Budget Line Items (BLIs). Analyzed accounting records relating to Government contracts for accuracy and coordinated adjustments for numerous program offices as well as directorates. Prepared reports and transmitted data to the Secretary of the Air Force (SAF) on a daily basis. Provided administrative support to ODNI arranging calendars, events, as well as supervising other administrative assistants on the team.
Senior Executive Assistant – June 1990 – June 2004
Techmatics/Anteon/General Dynamics
Direct support to Rear Admiral, while active and later in retirement, as he opened his own consulting firm providing support to the DDG-51 Destroyer contract.
EDUCATION:
Business George Mason University – Fairfax, VA
Business Administration
Mountain State College – (Now branch of West Virginia University) – Parkersburg, WV
ADDITIONAL INFORMATION:
Skills: Proficient in MS Office, Government Financial Systems, Lotus Notes, Concur, 70 wpm
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