Executive Assistant & Administrative Support Specialist

BRENDA MARIPANE

Pretoria (Open to work in Johannesburg) +27-60-789-**** ***************@*****.*** PROFESSIONAL SUMMARY

Highly organized and professional Executive Secretary / Executive Assistant with over 20 years of experience providing high-level administrative support to senior executives in fast- paced environments. Proven expertise in diary management, travel coordination, executive reporting, meeting administration, and stakeholder engagement. Known for strong attention to detail, discretion, and the ability to manage multiple priorities while delivering high-quality support to leadership teams.

CORE SKILLS & COMPETENCIES

- Executive & Administrative Support

- Diary & Calendar Management

- Travel Coordination (Flights & Accommodation)

- Meeting Coordination & Minutes Taking

- Report Writing & Presentation Support

- EXCO & Board Documentation

- Event & Function Coordination

- Records & Document Management

- Stakeholder & Visitor Coordination

- Customer Service & Professional Communication

- Microsoft Office (Word, Excel, PowerPoint, Outlook) PROFESSIONAL EXPERIENCE

Personal Assistant to Executive Head – Assupol Life

(Nov 2018 – Jul 2025)

- Managed complex executive diary, scheduling meetings and prioritizing engagements

- Coordinated travel arrangements (flights, accommodation, itineraries)

- Prepared executive reports, presentations, and EXCO documentation

- Organized meetings and recorded professional minutes

- Maintained master documents and confidential records

- Coordinated functions, stakeholder engagements, and visitor hosting Temporary Assistant Board Secretary – Council for Medical Schemes

(Jul 2017 – Nov 2018)

- Coordinated board and committee meetings

- Prepared board packs and documentation

- Recorded and distributed minutes

- Maintained governance records

Programme Assistant – FinMark Trust

(Mar 2016 – Jun 2017)

- Coordinated events and stakeholder engagements

- Managed travel logistics

- Prepared reports and documentation to funders

Personal Assistant to CEO – Momentum

(Nov 2014 – Feb 2016)

- Managed executive calendar and travel

- Assisted with presentations and reporting

- Supported procurement and administration

Personal Assistant to Deputy Executive Director – Institute for Security Studies

(Nov 2011 – Oct 2014)

- Provided administrative and financial support

- Managed budgets and purchase orders

- Coordinated meetings and travel

EARLIER CAREER

Administrative Officer – Housing Development Agency (2010 – 2011) Property Administrator – Innovation Hub Management Company (2009 – 2010) Personal Assistant to CEO – CSIR (Agrement SA) (2007 – 2009) Senior Secretary – Department of Water Affairs (2005 – 2007) Administration Clerk – IPID (2001 – 2005)

Laboratory Assistant – Du Roi Laboratories (1999 – 2001) KEY ACHIEVEMENTS

- 100% governance compliance in executive operations

- Improved document management systems

- Consistent on-time delivery of reports and presentations

- Strong stakeholder coordination

EDUCATION

- National Certificate in Generic Management (2023)

- Project Management Course – Sanlam (2025)

- Certificate in Office Administration (1999)

- Grade 12

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