Administrative Assistant with Records Management

SELEPE ML 941**********

CURRICULUM VITAE SELEPE MMAPHUTHEGO LORRAINE

Address: *** ***** **** *** *

Daveyton

1520

Cell: 076-***-****

Alternative: 078-***-****

E-mail: *******************@*****.***

PERSONAL DETAILS

Date of Birth : 27 October 1994

Identity Number : 941**********

Nationality : South African

Gender : Female

Language proficiency : Sepedi, English, Sesotho and Isizulu EDUCATIONAL BACKROUND

Name of School : Rantobeng Secondary School

Highest Grade Passed : Grade 12

Subjects Passed : Mathematical Literacy

English First Additional Language

Life Orientation

Sepedi

Economics

Geography

TERTIARY QUALIFICATION OBTAINED

Name of Institution : Ekurhuleni East TVET College Course Name : Management Assistant

Level : N6

Major Subjects : Office Practice N4-N6

Computer Practice N4-N6

Information Processing N4-N6

Communication N4-N6

SELEPE ML 941**********

Name of Institution : UNISA

Course Name : Archives and Records Management

Level : NQF L5

Major Subjects : Managing Records

Electronic Records Management

Managing Archives

Practising Workplace English

Introducing Information Records and Sources

Preserving Records and Archives

Introducing Archives and Records Management

Introducing Applied Information Science

Ethical Information and Communication

Technologies for Development Solutions

Developing Information Skills for Life Learning

Year : 2026 (Completed)

SKILLS AND COMPETANCIES

COMPUTER SKILLS

Ms office

- Outlook

- Ms Word

- Excel

- PowerPoint

COMPETANCIES

- Good interpersonal and communication skills (written and verbal)

- Customer Oriented

- Database

SELEPE ML 941**********

- Good telephonic etiquette

- Time Management

- Problem-solving and discipline

WORK EXPERIENCE

1. Quality Assurer @ Department of Higher Education and Training

- Managed secure chain of custody for examination materials during receipt and dispatch, ensuring compliance with DHET protocols.

- Controlled and accounted for confidential assessment materials to maintain integrity of the examination process.

- Conducted technical quality checks on examination scripts to verify completeness, accuracy, and adhere to DHET standards.

- Processed and validated remark application in line with policy, ensuring data integrity and applicant compliance.

- Batched and verified assessment documentation to ensure accurate reconciliation between scripts and mark sheets

- Organized and audited examination records by centre and province for efficient retrieval and compliance audits.

- Digitized and archived examination records to support quality assurance and record-keeping requirements.

- Captured and screened marker applications against set criteria to support appointment of qualified assessors.

- Performed mark verification and moderation checks to ensure accuracy, consistency, and reliability of results.

2. Administrator @ Training force (Workforce)

- Meeting Preparations – provide a range of dates and times for meeting/event to attendees, finalise suitable dates and, times based on responses to range of dates provides, send out meeting invitations and confirm meeting/event with attendees in writing, and forward all related documentation to the attendees according to prescribed deadlines.

- Arrange venue and catering – Identify, select and book a venue according to the company procedures and process. Confirm special arrangement, logistics, meeting room layout and equipment required with the venue.

- Make travel, car hire and accommodation arrangements.

- Distribute documentation for meeting or event.

- Coordinate and support office services – make copies and other printed materials, schedule and confirm appointment for clients, customers or supervisors.

- Manage the office layout and work routine to facilitate a paperless office – E-file documents accordingly, schedule appointments using an electric diary, maintain scheduling an event calendar. Setup the office, create a to-do-list. Send, receive, file and archive e-mails according to the company procedures.

- Operate office equipment such as fax machines, copiers, computer or phone systems and arrange for repairs when equipment malfunctions.

- Setup and manage paper or electronic filing systems, recording information, updating paperwork or maintain documents, such as attendance records correspondences.

- Filing of documents.

- Communicating effectively using appropriate methods to maintain effective customer relationships according to organizational standards by responding to quires and enquires, interact with clients via telephone or in branch, contact clients and candidates to obtain or rely information.

- Apply supervisory skills to coordinates and direct staff activities by ensuring meetings are effectively organised and minutes are taken.

- Checking leave forms and absenteeism registers on a daily basis.

- Capturing candidates on a database.

REFERENCES

Name : Busani Ntombeni

Contact Details : 067-***-****

SELEPE ML 941**********

E-mail Address : *******@*************.**.**

Position : Supervisor

Company : Training Force

Name : Mrs Mahommed

Contact Details : 083-***-****

Company : Ekurhuleni East College

Position : Lecturer (Computer Practice)

Name : Mrs Sefoka

Contact Details : 073-***-****

Position : Mentor

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