Remote Bookkeeping & Accounting Support

Mary T. Chambers

PO BOX *****

Jacksonville, FL *2226

719-***-**** (Mobile)

***************@*****.***

EXPERTISE

AUTONOA (position descriptions, appraisals)

CEFMS (legacy)

CEFMS II (pay and travel)

CUSTOMER SERVICE

EVENT COORDINATOR

IN PROCESSING (new hires)

INVOICES / CONTRACTING

MAIL ROOM CLERK

MICROSOFT SOFTWARE (word, excel, etc.)

OUT PROCESSING (team members)

PAYROLL (auditing)

PROPERTY INVENTORY

PSIP (background investigations)

RECORD MANAGEMENT

SERVICE TRAK (ordering equipment, open Help Desk Tickets)

SET UP INTERVIEWS

SHAREPOINT

SOP and REGULATIONS

TELEWORK (agreements)

VOUCHER EXAMINER (VA reimbursements)

Position I am applying for is BOOKEEPING

RETIRED USAF AND USACE (AREMY Corp of Engineering)

I am currently in search of data entry, accounting, invoicing, etc., positions at this time working from home.

Administrative Assistant – USACE / IT

Vicksburg, MS

Jun 2016 – Oct 2020

CEFMS II Timekeeper

Monitor time entry for my team to ensure all transactions are correct prior to payroll processing. When changes need to be made for prior pay periods, I ensure all documents are received and correct prior to making the change in CEFMS II.

CEFMS II Travel Orders

CEFMS II Travel Voucher

In Processing of New Hires

Using the established checklist, I ensure the new hire receives their “Welcome Email” introducing myself as the Administrative contact for any questions. Using SKYPE, JABBER or Outlook, I keep communication open with the new hire and ensure their questions / concerns are answered in a timely manner.

Other General Admin Duties include

Ensure Telework Agreements are current, and the Telework Tracker is updated. Use Service Trak for Help Desk tickets. Set up interviews for candidates where I reach out to them with the “Confirm / Decline” email and follow up from there. As a backup Admin for another team, I work closely with the Admin and ensure we keep our communication open for both teams and each other. Review ‘Memos’ for correct formatting and signatures.

PSA (Program Support Administrative) – VA / DOD Liaison

Helena, MT

Oct 2015 – Jun 2016

Conducted initial interview with military member transitioning to VA Health Care

Completed documents for the Nurse evaluation

Worked with other PSA and Program Managers

Reported directly to the Chief of Staff Office (COS)

Submitted OEF/OIF disability claims

Followed VA policies and procedures for Privacy Act

Responsible for record keeping

Used assigned software for entering information

Took minutes from phone conferences and distributed accordingly

Voucher Examiner (VE)

Central Payment Center (CPC)

Helena, MT

Aug 2012 – Oct 2015

Followed NAO Policies and Procedures

Processed VA claims for District 18 on Outpatient and Home Health

Assigned to special project for Home Health contracting rates vs rates charged

Reviewed claims for correct information to include DOB and Vendor prior to submitting for payment

Followed returned claims for correctness and re-processing

Ensured VA contracts in place were followed on submitted claims from vendors

Medical Support Assistant (MSA)

Helena, MT

Feb 2012 – Aug 2012

Established ID on Veterans coming in for appointments

Using the VA software set up appointments for veterans (in person / phone)

Followed Privacy Act procedures

Took messages for VA personnel from Veterans requesting information

Program Support Assistant (PSA)

Home Based Primary Care (HBPC)

Ft. Harrison, MT

Jun 2011 – Feb 2012 (TEMP POSITION)

Personnel Administration and Management:

Maintained calendar schedule with Outlook

Oversaw GSA vehicle fleet

Initiated the consult for new HBPC patients for review / qualification

Monitored consult for closing out on the scheduled timeframe

Spoke with veterans on the phone about the HBPC program and answered their questions

Created a HBPC package for the introduction of the program for the first nurse visit

Scheduled transportation to their appointments and returning home

Followed Privacy Act procedures

Created a monthly report using VA software for accuracy reporting

Work with the HBPC team on ensuring the vehicles are inspected upon use and return.

Report any damage or loss of credit cards/keys and complete required documents.

Training is completed IAW all GSA requirements prior to using an assigned vehicle.

Complete monthly reports of all GSA vehicles to include receipts from credit card use.

Conduct quarterly training on HBPC GSA vehicles safety and use.

Meetings and records

Reserved and set up conference room for HBPC meetings

On the meeting minutes all “open item from previous agenda” were annotated

Placed work orders for equipment repairs / installation

Oversaw move for old to new offices without any distraction from the mission

Established the HBPC Director bi-weekly schedules in Outlook

Created policies and procedures for the HBPC program

Implemented new policy / procedures and updated the HBPC team on such

Responsible for ordering equipment / supplies within the allotted monies allowed

Set up inventory on equipment and bar tagged

Hand receipts were used to account for equipment being used outside office

Learned how to “handle and clean equipment” used by HBPC for visits

Technical Support:

Trained other team members on use of Microsoft Office

Established the HBPC internal / VA required training program

DFAS - Military Pay Technician

Fort Huachuca, AZ

Jun 2010 to Jun 2011 (Transferred from Fort Carson, CO)

DFAS - Military Pay Technician

Fort Carson, CO

Oct 2009 – Jun 2010

Read and learned the DFAS regulations that I would be using for Military Pay

Presented daily briefing to the military groups returning to the U.S. and those being reassigned.

Customer Service Counter was for the one-on-one pay questions

Schedule in-processing / out-processing appointments

Processed travel vouchers for processing at DFAS for payment

EMC (EMC Consulting)

Colorado Springs, CO

Apr 2006 – Jun 2010

Security

Assistant Facility Security Officer (AFSO)

Ensured new hires completed their e-QIP for background investigation (SF 85)

Maintained all documentation / files on staff

Conducted quarterly security briefings

Administrative Duties:

Oversaw in-processing and out-processing of staff members

Administrative Assistant for the Sales Team, Program Managers, Program Training Leaders, Operations and Director Divisions

Set up travel arrangements for TDY

Shipping of equipment:

Set up shipping of equipment from the vendor to EMC

Ensured all packages were marked and pack IAW shipping regulations / policies

Receiving equipment:

Prior to signing for the incoming shipment of equipment, a complete inventory was conducted

Upon confirming / receiving equipment was placed on inventory lists

Office supplies:

Ordered supplies from an approved vendor

Ensured an inventory was completed

Budget for supplies, providing written reports on budget status

PACE, Center for Girls (Non-Profit organization)

Jacksonville, FL

Mar 2005 – Apr 2006

This center is set around Girls from the age of 12 – 18 who have been placed in the hands of the Juvenile System. They are offered counseling with their parents/guardians.

Oversaw 19 state-wide administrative offices, ensured policies, procedures and regulations were in place and being used accordingly.

I-9 forms were filled out completely and maintained using the regulations for staging.

Following guidelines set by the local Juvenile system, our records were audited internally and externally. Reports were compiled and turned in prior to the suspense dates set.

Electronic and hard copies of personnel records were maintained and kept IAW all Privacy Act requirements.

Maintained the HR Directors Outlook Calendar; set up travel and meeting arrangements accordingly.

Event Coordinator.

Staffing Agencies assignments

Medical Staffing (Staffing Agency for Nurses)

Jacksonville, FL

Oct 2000 – Feb 2003

HR Coordinator

Conducted on-site interviews for open and upcoming positions.

Completed on-site drug screenings.

Scheduled employees for training and scored tests.

Researched and set up approved vendors to conduct on site DNA testing. Customers were able to work around their schedules to have the tests completed.

Upon receiving invoices, reviewed them for accuracy prior to submitting for payment.

Payroll

Employees were authorized to be paid daily or weekly.

I kept hard copy and electronic records of all payroll transactions.

Stopping Fraud on Payroll

Because of my attention-to-detail, I was able to stop fraud before it reached our client.

By monitoring a person’s time card (noticeable discrepancies) I brought the fraud attempt to my supervisor and we were able to intercept this action on the employee’s part.

Again, due to my attention-to-detail, I was able to save the company money by: Not allowing a non-employee to turn in a time card.

As I was closing the office, a person entered claiming to be an employee and had a time card belonging to the company. It was given to me for payment. Checking the log – this person was not on the employee list – and I told said employee I would have to get authorization at which time the individual left the office – unpaid.

Bridgestone / Firestone Inc.

Nashville, TN

Sept 1998 – Jul 2000

At the first part of my assignment I was assigned to support HR, Director of HR, Safety and the Telecommunications Departments.

Set up inside and outside appointments using Outlook Calendar.

Worked with “Internal Use Only” documents.

Trained department managers on Microsoft Software.

Created training books and course assignments.

After an internal integrity compromise, I was offered the chance to bring back the integrity into the department I took on the role in the mail room as:

Switchboard Operator (20 + lines)

Backup Supply / Inventory

Mail room Sending / receiving packages from DHL, Fed-X, UPS, etc.

Sorting/posting mail (incoming and outgoing).

Customer Service - Firestone Tire Recall

As the main switchboard operator – I fielded incoming calls from angry customers.

I set up a Customer Complaint Excel spreadsheet to include the complaint, customer name, phone number and alternate number to be contacted back.

I ensured each customer was contacted with the information given from the company on Recall Hotlines.

I coordinated with the HR department to allow the customer write their complaints and monitored incoming letters to ensure they received a written response.

When the 800 number set up did not provide adequate information or was not accessible to the customer, I again worked with HR to set up better customer standards.

National MD & GE Healthcare Services

Nashville, TN

Jan 1997 – Sept1998

As a new company established in Brentwood TN I was assigned as:

A Customer Service Representative.

Created POs for the Biomedical and Health Care Field Engineers.

Inventoried in-house equipment and submitted results to the corporate office.

Worked with vendors on their inventory count to the inventory in storage.

Arranging for briefings or meetings normally includes areas working with spreadsheets, charts, room arrangement to include audio/visual equipment; arrangement of the room for the speaker(s) and attendees; schedules and agendas; taking minutes to be prepared and distributed as required for record keeping.

Contact this candidate