Document Control & Election Systems Clerk

Jacqueline Silva

*** ****** ***, ***** *******, TX 75052 787- 406-4660 **************@*****.*** Cont. 2 Jacqueline Silva

*** ****** ***, ***** *******, TX 75052

787-***-**** **************@*****.***

SUMMARY OF QUALIFICATIONS

Motived self-starter with strong organizational skills. Work well under pressure with or without supervision. A good teamworker able todevelop new ideasand process. 12+ years Document Control, Assistant Administrator, and General office in different companies. Excellent performance on documentation.

Offer trainin g for documentation, computer and new hiring. Bilingual - English and Spanish.

EDUCATION & ACADEMICEXPERIENCE

Bachelor of Computer Sciences - Universidad de PuertoRico, Bayamon, PR - June 1993 PROFESSIONAL EXPERIENCES

Dallas County Election Department –

Clerk II

January 2020 – December 2024

Irving

Maintains entry of information into the Texas Electronic Registrar System (TER). Prepping includes classifying of easily recognizable documents, orienting, repairing and removing objects such as staples and paperclips from documents. Prepping also includes unfolding corners, taping down small pieces of paper on larger sheets. Placing patch or bar code separators in between records for scanning.

Follows the security and privacy policies, standards and guidelines in order t o protect the information of the voters.

Handles incoming and outgoing correspondence, both standard and non-standard. o Check ballot by mail application name and addresses for accuracy from the manifest to mail ballots

o File all ballot-by-mail applications in precinct and alphabetical order and pull as needed. o Run envelopes through postage machine. Then insert all literature into the envelopes preparing for ballots to be mailed out.

o Print the ballots to be mailed to the voters. Line is formed to check for accuracy and insert ballot .

o When ballots are returned, they are check for signature then scanned into VEMACS. Signed carrier envelopes are put in precinct, alphabetical order . Enter the information the ballot undeliverable in the system (alphanumeric data). Enter the information th e voters register in the system (alphanumeric data). Labeling the letters and voter register form.

Ensuring that qualified voters are permitted to vote. Checking in and processing voters.

Providing instructionsand assistance tovoters.

Answering voter’s questions.

Explaining the use of the voting equipment.

Maintaining order in the polling place on Election Day. Serving as an interpreter for voters who speak a language other than English. Jacqueline Silva

809 Forest Oak, Grand Prairie, TX 75052 787- 406-4660 **************@*****.*** Cont. 2 Obtaining results after the polls are closed and closing the polling place. Conduct back up and reset of electronicvoting equipment. Contacts remote drop-off sites on election night to track arrival of election judges and collects data for auditing election returns.

Prepares voting equipment for Early Voting and ballot document by mail. Maintain polling location information, standard list of voters, and petition verification in VEMACS

Imaging of ballot-by-mail application.

Enter data the ballot by mail application in the system. Verify the absentee’s voter data.

Responsible for the daily digital imaging, boxing, storage, and destruction of early voting records in accordance with statutory requirements.

Submit the ballot drop-off in the system.

Organize, classify and filing the voter information. (Absentee) Performs all other related duties as required.

McCormick (Engineering and Human Resources Dept.). Document Control and Data Entry Clerk

January 2017 - January 2019

Irving

Gathering data in the Maintenance Area (Spare Part). Enter data using Chase System program: create, add, modify and audit data. Enter the information of the new equipment to the system. Create Preventive Maintenance (PM) with its procedures to the system and assign a technical mechanic for that PM.

Responsible of document control, recordsmaintenancesystems, filing. Audits the employees records, and scan documents.

Maintains employee confidence and protects operation by keeping human resource information confidential.

UpdatedMSDSof theMaintenance Area.

Corekits

Assistant Administrator

November 2014 - December 2016

Irving

Prepared Travelers(Batch records) by production area. Managed labels and Audits data of the production and scan documents. Scanning will include the calibration and cleaning of paper scanners, correction of double feeds and poor images, operate all aspects of scanning software application, and joined with the quality processing of items through the scanning process. Follow-up Bill of Landing todifferent customers.

Maintain a daily log of all Bill of Landing and Material received and sending by email directly to the appropriate clientsin themorning and afternoon of each businessday for daily for tracking purpose. Schedule of shipping and receiving material.

Human Resources:

Welcome new employee to the organization by conducting orientation. Jacqueline Silva

809 Forest Oak, Grand Prairie, TX 75052 787- 406-4660 **************@*****.*** Cont. 2 Benefits.

Gathering the vacation and occurrences forms in the areas. Scanned and enter the information in the system.

Audit dataand verify the employee recordsare complete information. (I-9 Forms) Schedule examination by coordinating appointment.

Maintains employee confidence and protects operation by keeping human resource information confidential.

Maintain quality service by following organization standards. Training.

Document control, records maintenance systems, filing. Handling mail, ordering office supplies, fax, copies, arranging travel, hotel and car rental.

Presentation using PowerPoint.

Answering the telephone; relayingmessages.

Maintain equipment and supplies.

Sending and receiving packages and mail for the company. General support tooffice staff providing administrative support toall departments. TOOLS & TECHNOLOGY

Adept in all areasof engineering (mechanical, electrical, civil, biology, and computer). Experience in utilities and manufacturing areas with a focus to validation. Procedures (SOP's), Batch Records, Protocols IQ/OQ/PQ, and Atypical documents: Follow-up on projects-financial and construction status. Obtains constructions, environmental, safety, fire prevention permits as required by law. Responsible for as built drawings including: layout, Initial and final phase, closeout, purchase orders, quotation, estimates, BID, BOD, audits.

Monitors Engineering Guidelines from Central Engineering, Safety guidelines, Hazop, cGMP's FDA Regulation documents and other projects. Inspection of construction sites.Audit documents. Microsoft Exchange, Outlook, Microsoft Office (PowerPoint, Word, Excel, Publisher), Maximo, Chase, Visio, Business Object, Warehouse Management System, Backups Exec. Graphics design in both PC and Macintosh using CorelDraw, Image In, Illustrator, and Photoshop. Peachtree, and CALMAN System Instrumentation.

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