Nursing Secretary & Program Administrative Support
Resume:
Paula Hibbert
**** ******** ****, ******, ******** Tel: 903-***-****
********@*****.***
Professional Experience
Weatherford College May 2018 to April 2021
Nursing Secretary
Provide advanced clerical support to the ADN and Vocational nursing departments.
Responsible for coordinating the day-to-day operations of the departments.
Maintain all department and student files.
Participates in meetings as assigned and transcribe minutes.
Perform payroll for student workers.
Assist with class schedules and room assignments for associate degree nursing and vocational nursing programs
Supervise part-time student workers.
Register students for classes.
Advise students for the nursing programs.
Provide administrative support to the Directors.
Read and route incoming mail. Locate and attach appropriate files to correspondence to be answered by the Program Directors.
Provide assistance to students encountering problems and resolve problems or directs student to appropriate person by scheduling an appointment with appropriate Dean and/or Program Director.
Odessa College May 2017 - May 2018
Secretary to NAH Programs
Provide administrative support for the Directors for Fire/EMS, Physical Therapy Assistant and Radiology Technology departments.
Ensure that excellent customer service is maintained at all times in-person, online and on the telephone.
Assist students with any needs.
Provide assistance to staff as needed.
Compiles and types statistical reports.
Order supplies as needed.
Reserve classrooms.
Register students.
Secretary Clerk III/Customer Service Specialist September 2015 – May 2017
Provide administrative support for the continuing education department.
Register students into non-credit classes.
Ensure that excellent customer service is maintained at all times in-person, online and the telephone.
Provide assistance to staff as needed.
Camp Coordinator – Temp. Job May 2015 – June 2015
Responsible to maintain supply level for each camp.
Follow all child safety policies and procedures.
Responsible for adult supervision for children during the lunch time.
Assist camp instructors as needed.
Follow Odessa College policies and procedures as regulated.
Interact with parents and children in a professional manner.
Paula Hibbert
1408 Joshua Way, Granbury, Texas 76048 Tel: 903-***-****
********@*****.***
Professional Experience
RW Hibbert Consulting January 2014 – December 2018
Odessa, Texas (Family Business)
Manager – Oilfield Consulting
Responsible for all functions of the business side.
Process and coordinate all payroll, invoices for payment.
Prepare all reports for accountant.
Maintain all files for office.
THE UNIVESITY OF TEXAS PERMIAN BASIN April 2012 – March 2013
Odessa, Texas
Accounting Clerk III – Accounts Payable
Responsible for Procard disbursements to appropriate accounts.
Process University travel for final approval.
Process travel advances and vendor holds.
Verify invoices for accuracy and submit for payment in timely manner.
Prepared spreadsheets and other technical reports as assigned.
THE UNIVERSITY OF TEXAS AT TYLER December 2007 – April 2012
Tyler, Texas
Administrative Assistant II
Provide advanced clerical support to the department of biology.
Responsible for coordinating the day-to-day operations of the department.
Maintain all department files and student files.
Participated in meetings as assigned and transcribe minutes.
Assist with development of class schedules and room assignments.
Supervise part-time clerical employee
Supervise part-time student workers
Process and coordinate all payroll, purchase orders, invoices, travel and reimbursements.
Responsible for account reconciliations departmental and grants.
Computer Skills
MS Office Colleague
PeopleSoft Define
QuickBooks Point Plus
Poise
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