Executive & Household Administrative Coordinator

EMMALEE JANE RODRIGUEZ

Miami, FL • 305-***-**** • ************@******.***

PROFESSIONAL SUMMARY

Highly organized and proactive administrative support professional with experience coordinating schedules, managing office operations, supporting executives and private households, and handling confidential information in fast-paced environments. Skilled in calendar management, meeting coordination, travel planning, event logistics, payroll support, and client relations. Recognized for professionalism, adaptability, strong communication skills, and a polished service-oriented approach. Currently pursuing a Bachelor of Science degree at Florida International University and seeking to contribute strong organizational and operational support skills to Walt Disney Imagineering.

CORE SKILLS

Administrative & Executive Support

Calendar & Schedule Management

Meeting & Event Coordination

Travel Planning & Logistics

Office Operations & Organization

Payroll & Attendance Tracking

Vendor & Client Communication

Confidential Records Management

Expense & Inventory Coordination

Front Desk & Guest Relations

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Google Workspace & Apple iOS/Mac Systems

Written & Verbal Communication

Multitasking & Time Management

Team Collaboration & Professionalism

Fluent in English & Spanish

PROFESSIONAL EXPERIENCE

Executive Household Assistant & Administrative Coordinator

Private Family Coconut Grove, FL 2024 – Present

Coordinate complex family schedules, appointments, transportation, and daily logistics in a fast-paced private household.

Manage calendars, communications, vendor coordination, and confidential administrative tasks with professionalism and discretion.

Assist with travel planning, itinerary coordination, purchasing, inventory organization, and household operations.

Support day-to-day operations by anticipating needs, solving problems proactively, and maintaining organized systems.

Maintain strong communication with parents, educators, vendors, and service providers to ensure smooth operations.

Office Assistant & Payroll Coordinator

Coral Estate Park / Miami-Dade County Miami, FL 2022 – 2024

Processed payroll documentation, tracked employee attendance records, and maintained organized administrative files.

Served as liaison between employees and management while handling sensitive information professionally.

Supported office operations through scheduling, email correspondence, data organization, and administrative coordination.

Assisted leadership with prioritization of daily operational tasks and communication management.

Guest Relations & Patient Coordinator

4Beauty Med Spa / 4Beauty Aesthetics Coral Gables, FL 2021 – 2022

Coordinated patient scheduling, consultations, and front office operations for a high-volume medical aesthetics practice.

Maintained confidential patient records and assisted with administrative workflow management.

Supported physicians and staff through appointment coordination, communication, and office organization.

Delivered polished guest service while ensuring a professional and welcoming client experience.

Front Desk Receptionist

UFIT Gym Miami, FL 2019 – 2020

Managed front desk operations including member check-in, billing, account setup, scheduling, and customer support.

Assisted with administrative tasks, payment processing, and maintaining organized membership records.

Provided professional customer service in a fast-paced environment requiring multitasking and communication skills.

Event Coordinator

Glorious Event Productions Miami, FL 2018 – Present (Part-Time/Weekends)

Coordinate event logistics, scheduling, setup, vendor communication, and client support for private and corporate events.

Assist with timelines, organization, décor coordination, and operational execution during events.

Maintain professionalism and adaptability while supporting multiple moving parts in fast-paced environments.

Administrative Support Assistant

Bauer Financial Inc. Coral Gables, FL 2016 – Present (As Needed)

Provide clerical and operational support including filing, data entry, mail processing, fulfillment, and document organization.

Assist office staff with administrative projects and workflow support during high-volume periods.

Front Desk Intern / Translator

Coral Gables Hospital Coral Gables, FL 2018

Assisted hospital administrative staff with filing, phones, copies, and front desk support.

Translated between Spanish-speaking patients and medical staff to support clear communication and patient experience.

EDUCATION

Florida International University (FIU) — Bachelor of Science Degree (In Progress)

Miami Dade College — Undergraduate Coursework Completed

Southwest Miami Senior High School — High School Diploma

ADDITIONAL INFORMATION

Fluent in English and Spanish

Experienced supporting high-profile private households and fast-paced office environments

Strong interpersonal communication and organizational abilities

Comfortable working in collaborative, guest-focused, and detail-oriented environments

Contact this candidate