Executive Assistant, C-Level Business Partner
Resume:
PROFESSIONAL SUMMARY
Melissa Vanegas Herrera
Miami, FL 33126
*******.********@*****.***
EXECUTIVE ASSISTANT EXECUTIVE BUSINESS PARTNER
Highly organized bilingual (English/Spanish) Executive Assistant with more than 10 years of experience supporting CEOs, senior executives, and leadership teams in multinational and fast-paced environments.
Recognized for anticipating executive needs, managing complex calendars, coordinating international travel, preparing executive and board-level communications, and serving as a trusted liaison between leadership, clients, investors, and stakeholders. Strong background in communications, public relations, project coordination, and office operations with a reputation for professionalism, discretion, and exceptional organizational skills.
CORE COMPETENCIES
• Executive & C-Level Support
• Complex Calendar Management
• International Travel Coordination
• Board Meeting Coordination
• Executive Communications
• Confidential Correspondence
• Investor & Stakeholder Relations
• Project Coordination
• Office Management
• Event Planning
• Vendor Management
• Expense Reporting
• CRM Systems
• Microsoft Office Suite
• Google Workspace
• Process Improvement
• Bilingual English / Spanish
PROFESSIONAL EXPERIENCE
Hyundai Electronics Latin America
Executive Assistant to the CEO
Miami, FL September 2025 – April 2026
• Supported the CEO in all executive administrative functions for a multinational organization.
• Managed an ever-changing executive calendar while prioritizing competing business initiatives.
• Coordinated domestic and international travel, including flights, hotels, transportation, visas, and itineraries.
• Prepared executive presentations, confidential reports, board packages, and strategic correspondence.
• Served as the primary liaison between executive leadership, board members, business partners, and external stakeholders.
• Organized executive meetings, board meetings, investor briefings, and recorded meeting minutes with follow-up action tracking.
• Streamlined expense reporting and administrative workflows, improving efficiency and executive productivity.
George's Welding Services
Front Office Assistant
Miami, FL March 2025 – September 2025
• Managed daily office operations and high-volume communications.
• Coordinated vendors, office supplies, records management, and administrative support.
• Assisted accounting with document management, receipt reconciliation, and electronic filing.
Tryfacta (Miami-Dade County Contract)
Account Manager
August 2024 – March 2025
• Managed client relationships while supporting business development initiatives.
• Coordinated executive schedules, CRM communications, and project logistics.
• Led team training initiatives that improved communication and operational performance.
• Implemented workflow improvements that enhanced customer service delivery. Assistant Manager
January 2024 – August 2024
• Supervised daily operations and coached team members.
• Improved internal communication and workflow efficiency.
• Increased customer satisfaction through process improvements. Office Executive
January 2023 – January 2024
• Coordinated executive calendars and cross-functional meetings.
• Maintained office procedures and administrative systems.
• Supported executives with reporting, documentation, and CRM management. Executive Assistant & Communications Specialist
Multiple Organizations (Bogotá, Colombia & Miami, FL) May 2014 – January 2023
Provided executive support and communications services for organizations including:
• Blix Graphics
• Sweet Epico
• Solventa
• Eccolo Communications
• Kid Save Colombia
• Auscol
• La Riviera
• Match Point
Key accomplishments:
• Supported executives with scheduling, travel coordination, procurement, and executive correspondence.
• Developed marketing communications, public relations campaigns, and stakeholder engagement strategies.
• Coordinated corporate events and media outreach initiatives.
• Managed client communications and executive documentation.
• Collaborated with cross-functional teams to improve organizational communication and operational efficiency.
EDUCATION
Bachelor of Arts
Communications & Journalism
Universidad de La Sabana
LANGUAGES
Spanish — Native
English — Professional Fluency
TECHNICAL SKILLS
• Microsoft Office 365
• Outlook
• Excel
• PowerPoint
• Word
• Google Workspace
• Zoom
• Microsoft Teams
• CRM Platforms
• Adobe Acrobat
• Calendar Management
• Expense Reporting Systems
• Document Management
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