Project Information & Document Management Administrator

RAMONA ROGERS

Project Administrator Project Information & Document Management Specialist

Johannesburg, South Africa **************@*****.*** 081-***-**** SUMMARY

Accomplished, contribution-oriented Project Information and Document Management Professional with over 20 years of executive-level experience driving project governance, technical asset management, and risk mitigation across large-scale engineering, infrastructure, and construction initiatives. Demonstrated success in orchestrating complex PMO information control structures, establishing cross-functional reporting mechanisms, and ensuring rigorous data integrity. Proven expert in lifecycle document control, stakeholder collaboration, and optimizing high-volume digital environments to safeguard project delivery, timeline milestones, and regulatory compliance.

SKILLS

Project Administration & PMO Support • Document & Information Management • Project Registers & Reporting • Project Scheduling

& Milestone Tracking • Document Control & Version Control • Risk, Action & Issue Registers • Bid & Tender Coordination • Stakeholder & Client Coordination • Project Filing & Records Management • Quality Management & Compliance EXPERIENCE

TURNER AND TOWNSEND Project & Information Administrator May 2025 - May 2026

• Spearheaded comprehensive project information architectures and governance frameworks, enabling 100% accurate tracking of milestone lifecycles.

• Optimized multi-project documentation workflows, establishing centralized data repositories that accelerated cross-functional record retrieval by 25%.

• Engineered dynamic Power BI reporting structures and analytical tools, delivering critical real-time progress insights to senior leadership.

• Streamlined complex invoicing, financial tracking, and management reporting systems to ensure absolute fiscal compliance across the portfolio.

• Orchestrated communication channels and robust data exchanges among diverse engineering teams, global clients, and external stakeholders.

HDM GROUP Project Administrator & Document Manager 3 Months

• Synchronized complex project meeting matrices, schedules, and administrative operations to keep fast-tracked project tracks completely aligned.

• Designed and deployed strict metadata naming conventions and structural workflows to eliminate document version conflicts entirely.

• Directed full-lifecycle record control systems encompassing secure archival, rapid retrieval, and structured information destruction protocols.

• Accelerated information sharing by 30% through the systematic re-engineering of communication nodes among internal and client stakeholders.

• Facilitated seamless executive reporting workflows by standardizing the intake, validation, and dissemination of critical program assets. GLADAFRICA Project Administrator / Assistant Project Manager / Bid Coordinator Apr 2017 - Jun 2023

• Directed enterprise-grade project administration and information management architectures, supporting Senior Project Managers on key national initiatives.

• Championed full-lifecycle control of centralized master registers, risk matrices, scheduling timelines, and critical change management documentation.

• Orchestrated cross-functional collaboration to synthesize complex technical bids, commercial responses, and strategic tender proposal packages.

• Ensured 100% regulatory and contract alignment by performing rigorous quality control audits on bid submissions across multiple CDC projects.

• Steered localized project delivery goals as a Junior Project Manager, meeting tight milestones across consecutive community development contracts.

PROFICA Document & Information Management Specialist Mar 2015 - May 2017

• Established unified information management ecosystems and rigorous indexing matrices, managing over 50,000 engineering and design deliverables.

• Optimized PMO operational efficiency by standardizing meeting management protocols, action item tracking, and independent gateway reviews.

• Facilitated complex governance audits across diverse capital project lines, successfully mitigating structural compliance risks.

• Maintained strict data accuracy across the enterprise database, providing clean, reliable intelligence for real-time executive decision-making.

• Protected project schedules from documentation delays by maintaining a seamless and highly responsive technical inquiry framework. PPC CEMENT Senior Document Controller Oct 2013 - Feb 2015

• Managed configuration tracking and architectural drawings across multiple industrial expansion projects, ensuring zero engineering rework.

• Enforced strict quality and security standards across the digital database, achieving 100% audit accuracy for active master records.

• Led an automated transition from manual physical archives to an Electronic Document Management System (EDMS), reducing processing times by 40%.

• Implemented advanced tracking parameters for all vendor engineering packages, requests for information (RFIs), and construction submittals.

• Provided critical technical and information control support to engineering, procurement, and construction management (EPCM) teams. EDUCATION & PROFESSIONAL DEVELOPMENT

• Postgraduate Diploma in Management – SAQA 81986

• Technical Drawing N3 – African Academy

• Project Management Fundamentals – PM Ideas

• QMS Implementation – SACAS Accredited

• Currently studying: PMP

SOFTWARE

Microsoft Word, Excel, PowerPoint, Visio, SharePoint, Microsoft Project, AutoCAD, BIM 360, Power BI, TrackWorx, PaperTrail, Deltek/Vision/Vantagepoint

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