Administrative Data Entry Specialist

MARIA T GOMEZ

* * * / * * * - * * * * t e r e s a 9 2 7 0 7@y a h o o . c om

https://www.linkedin.com/in/maria-gomez-8875a043/

Professional Skills

• Excellent administrative and organizational skills, attentive to details, and a high level of accuracy

• Skilled in organizing, scheduling, and coordinating meetings, hardware installations, and receiving

schedules

• Excellent multi-tasking and task-prioritizing abilities

• Proficient in handling highly confidential matters with discretion

• Adept at working independently with no or minimal supervision

• Well-written, verbal, digital communication, and interpersonal skills

• Skilled in month-end closing, reconciliation, invoice and payment management, and aging analysis

• Fluent in English and Spanish language

Software Literacy

Microsoft Excel, Word, Outlook, PowerPoint, Access. Oracle/NetSuite, QuickBooks, SAP-Concur,Paycom, HubSpot, Acrobat, Salesforce, Restoration Manager, AppFolio, Data Circuit Drops, CICS, VTAM, Inter/Intra-lata WAN, Seibel, Macola, MCCH, BC, 10-key, Facts, DocuWare, Microsoft Windows, Google Suite (Docs, Slides, Sheets), Toshiba Console 80+ extensions Approach, Community Core, UltiPro, Xero, Metquay, Xeo.

Education: High School Diploma

EXPERIENCE

Velux America LLC (Skylight Pros) - San Diego, CA

Administrative Assistant, July 2024 to August 2025

Entered all the invoices, payments, bills, checks, and credits in QuickBooks.

Close all our books every month with the accounting department.

Entered all the signed quotes from clients into QuickBooks.

Created client profile, sales orders, deposit invoices, credit memos, and last invoice in QuickBooks.

Record payments manually when needed.

Processed all the check payments via a bank processing machine remotely.

Emailed all the deposit invoice requests to start the projects.

Emailed all the final payment invoices right after the installation was completed.

Follow up with delinquent clients to collect final payments.

Called and followed up with our clients to set installation dates and times.

Followed up on any repairs needed to complete the installation and set appointments.

Scheduled all installations in our calendar.

Schedule monthly meetings and appointments.

Order all the catering needed for shadowing events.

Maintain the office calendar.

Assist the consultant/manager in setting up our booth for show and tell at the fairs in San Diego.

Order the necessary products needed to complete the projects via Extranet.

Maintained all the inventory for all the projects.

Received all ordered products from our various warehouses, labeled each item, and separated them per project and stock.

Ordered all job materials for the office.

Ordered all office supplies.

Utilize SAP Concur to create and process purchases by creating reports for the office and installation departments.

Process all incoming mail.

Maintain the office tidy.

Assist the installers with transportation when needed. Volt Staffing Agency ( Contract - KRC Measurement Solutions) – El Cajon, CA Administrative Assistant – October 2022 to January 2024

Process/audit all the tools received through work order logs. Create tracking numbers, verify list items, enter data into the work order list sheet, and enter the work order number and the due date for returns to our client in our calendar.

Review each certificate assigned to each calibrated tool in the Metquay database, confirm all data and information are 100% accurate by matching tool, calibration data, and sticker, and approve the certificate.

Invoiced each tool calibrated in the accounting system, audited tools with the invoice and batch in the bin, and processed with delivery packing slips.

Process each check received in the Xero accounting system, and credit our client’s account.

Deposit the checks received from our clients weekly or bi-weekly at the bank.

Run monthly reports of all our sales in the Xero accounting system.

Maintain our database and master tools by ensuring the tools are within the calibration scope.

Ship out our master tools to our vendors for calibration when needed to maintain the calibration scope.

Research and inquire about various quotes for our clients on tools needing calibration not within our scope of calibration.

Send quotes to clients to be approved and processed, create a PO, box, and ship to the vendor for calibration.

Processed all third-party calibrated tools, invoiced calibrated tools with mark-up, and processed for delivery.

Maintain our large account database by entering all monthly tools and keeping track.

Processed and emailed quote requests from clients.

Emailed each client’s invoices after the delivery of tools.

Assisted the techs in researching tolerances/accuracies and tool information to calibrate.

Provided updates and status on tools out on calibration.

Scheduled and coordinated on-site and the pickup of the tools needing calibration.

Maintain and file all invoices in cabinets.

Record temperature and humidity in an Excel sheet.

Translated in Spanish when needed.

Assisted in areas needed to keep the calibration lab in operating status.

Ordered and picked up lunch for all the employees

Ordered and picked up lunch for all the employees in our department/compliance Penny Realty, Inc (Part-Time/Contract) – San Diego, CA Administrative Assistant/Receptionist (Bilingual) – February 2022 to October 2022

• Screen all incoming calls for the company's president, property managers, and leasing agents.

• Translate from English to Spanish on any related issues.

• Create folders for new leases, maintain AppFolio/filing system, make copies of related documents, keys, controls, move-in funds, and explain pertinent information to the new tenant when moving in

• Updated the keys schema on over 700 properties, recorded every returned/move-out key, made all necessary documentation and emailing, made all necessary copies and labels of new keys needed, and recorded all the vendors in a log-in/out sheet.

• Sort all mail coming into our office (homeowners, building business).

• Mail out all the new leases/checks to vendors promptly.

• Maintain and add funds to our postage machine as needed.

• Make new lease folders for long-term and vacation rentals.

• Add, update, and delete all the new properties to the Penny website, Craigslist.

• Add and delete all the new employees to our database for the alarm copier machine.

• File reports with the Get It Done application, police, and towing company, when the homeless and people from the beach leave trash and personal items, cause issues with our clients, and park without authorization

• Greet all our vacation clients, process credit card payments, and provide all necessary documents and keys.

• Schedule all showing appointments.

• Ordered and picked up lunch for all the employees CrownCo Builders Solutions (Contract) - San Diego, CA Administrative Assistant – March 2021 to December 2021

• Entered the department’s employee hours, purchase receipts, and sales invoices in Oracle/NetSuite

• Maintained and tracked all the employee work orders in folders, and reported daily hours.

• Reported weekly quantifications of hours, sales, employee counts, and expenses for our weekly meeting.

• Emailed weekly invoices to our clients and assisted with any questions to complete payment.

• Entered all incoming jobs into Restoration Manager, Oracle NetSuite

• Scheduled, uploaded files, and updated all daily jobs in Salesforce, Restoration Manager, and Code Blue database.

• Assisted the technicians in the field with any job-related information.

• Translated and assisted the technicians when needed.

• Assisted HR with new onboarding employee paperwork for ADP.

• Provided daily work-related paperwork to all the technicians.

• Assistant to the Vice President of Business Development Tru-Capital Partners (Contract) - San Diego, CA

Administrative/Executive Assistant – January 2020 to March 2021

Provided administrative support for various departments (HR) and executives on a project-by-project basis. Mail merging, proofreading agendas, procedures, data entry, and research/reports using Acrobat, Excel, Word, Outlook, and Paycom. Esgil Corp/Safebuilt - San Diego, CA

Bilingual Administrative Assistant - November 2018 to December 2019

• Processed corrections/approved plans emailed to various jurisdictions/applicants, follow-up emails, and incoming calls.

• Assigned various disciplines to the examiners in our database; updated the status to approve/corrections.

• Verified fees charged for review services and assessed fees on projects.

• Logged all incoming plans from various jurisdictions into our database, created a report for all the plans logged into an Excel spreadsheet, and tallied the total.

• Translated to Spanish-speaking applicants regarding any questions and concerns and provided status to various jurisdictions/applicants on plans/projects.

• Shelf checked and weekly checking on all the examiners’ projects for overdue review by our contract.

• Shipped plans to various jurisdictions once approved and processed.

• Scanned, copied, and filed for record-keeping, mailed out monthly birthday cards to employees, received and put away groceries, handled follow-up emails, and answered incoming calls.

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