Materials Management & Inventory Operations Manager

Rashan L. King

*** ****** ** *** ****

Smyrna, TN 37167

Telephone: 629-***-****)

E-Mail: ************@*****.***

Summary Experience: Proficient with MS Office, Windows, Pyxis

Supply Station, PMM, Omnicell, Purchasing, and the Internet

Education: BS –Business Administration/Marketing, May 2004

Elizabeth City State University, Elizabeth City, NC

MBA-Global Operations-Supply Chain Management –

Manager Materials Management Select Medical Hospital.

Jan. 2025-Present.

Directly responsible for Inventory Control, Receiving, Stocking, and ensuring accurate charging.

Ensuring Vendor Contracts compliance. Also ensuring facility purchasing aligns with corporate

compliance. Financial Management adherence to processing, coding, and directly charging for

patients procedures incurred. Also, responsible for adhering to state and federal guidelines for

environmental care maintaining standards set by Osha, Jcaho, Department of health, and the Fda.

Manager Materials Management Vanderbilt Medical Center/Vanderbilt Children’s Medical Center, 2016-Jan. 2025.

Directly responsible for the daily operations of all supply chain functions that consist of Cath Lab, EP Lab, GI, Radiology, and Shipping and Receiving at both Vanderbilt Medical Center and Vanderbilt Children’s Hospital. To also serve as the liaison between the Department and the facility. Integrate the department's services with the hospital's primary functions. Responsible for assisting in the development and implementation of policies and procedures that guide or support operations effectiveness. Assess and improve department performance. Ensure proper orientation and continuing education of department staff.

Key Functions and Expected Performances:

1.Lead and manage all supply chain activities

a.Identify and resolve supply chain issues and improvement opportunities

b.Implement change to address supply chain deficiencies with ongoing audits to validate improvement.

c.Suggest and manage projects that improve efficiencies in supply chain. Drive efforts to enable supply chain initiatives to succeed within the organization.

d.Manage productivity and quality as it pertains to the operational area.

e.Play an active role in the success of MEOC (Medical Economic Outcome Committee) which includes attending meetings, supporting approved changes and ensuring a seamless implementation without compromising patient safety.

f.Participate in leadership development programs

g.Overall responsibility for direction and development of supervisors and staff.

2.Collaborate with management, staff, physicians, and clinicians to optimize supply utilization and communication

h.Serve as the liaison between clinicians and supply chain, as the primary contact.

i.Optimize supply utilization through effective collaboration with Physicians and clinicians.

j.Enhance departmental communication by being proactive to issues and concerns.

k.Be able to communicate (oral/written) with other leaders to help determine the root cause of a specific issues.

l.Round routinely per institutional guidelines to ensure clear, open communication with customers.

3.Execute a continuous improvement program for supply chain functions

m.Execute operational plans for organizational initiatives.

n.Identify, measure, track, and react to supply chain metrics essential to daily functions.

o.Execute the implementation of standardization programs for all supply chain functions.

p.Serve as vendor liaison to resolve open issues.

q.Plan and implement change, efficiencies, and consistency within the department (via: budget, KPIs, monthly reporting, and operational improvements).

r.Manage inventory including inventory reductions, par level reductions, adjustments and shrinkage levels, minimize inventory-keying errors, minimize distribution fees, and complete physical inventory with less than a 2% variance.

4.Actively seeks ways to reduce costs without compromising patient safety and quality of care of services delivered

s.Actively participate in annual operational and capital budget preparation. Including managing the operation through budget tools like (E-dog and PMM).

t.Track and manage monthly activity and implement measures to maintain the budget "neutral".

u.Provide precise information by center and account regarding variances for monthly budget reporting.

v.Obtain knowledge of PMM and other reporting systems and utilize the reports to generate and interpret data.

w.Serve on committees effecting supply chain initiatives.

5.Manage supply chain personnel

x.Coordinate, manage, and evaluate supply chain personnel, Provide day to day direction.

y.Plan and participate in staff meetings on a monthly basis.

z.Working knowledge of Kronos, and comply with institutional guidelines

aa.Ensure training/documentation is satisfactory and complete. Monitor training, SOPs, quality, and organizational regulations.

bb.Impose disciplinary actions in accordance with institutional and departmental guidelines.

cc.Conduct one on one communications with direct reports as it pertains to performance, coaching, and mentoring.

dd.Assist in helping the supervisor plan the day-to-day activities; as the manager plans for long-term assignments.

ee.Create a pleasant and safe environment for staff by adhering to the principles of Elevate. Manages and maintains positive morale among the staff.

ff.Interpret and communicate policies and procedures to the staff.

gg.Regularly and consistently evaluates staff performance. Develop and maintain accurate monthly and annual competency checklists. Conduct performance evaluations per institutional guidelines.

hh.Responsible for professional development of the staff.

6.Ensure compliance with standards of accreditation and regulatory bodies and commissions in relationship to supply management.

ii.Monitor industry standards and regulations to ensure compliance.

jj.Keep abreast of the regulations set forth by entities such as; but not limited to Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Centers for Medicare & Medicaid Services (CMS). Occupational Safety and Health Administration (OSHA), and the Food and Drug Administration (FDA).

kk.Monitor quality assurance standards, programs, and procedures within unit/area.

ll.Ensure that defined quality standards are met within areas of responsibility.

mm.Assist with the revision and creation of job descriptions, SOPs, training programs, and operational manuals.

7.Additional Skills and Abilities

nn.Organizational skills- be able to prioritize needs and manage resources.

oo.Leadership- able to guide a group towards desired outcome, setting high performance standards and delivering leading quality services.

pp.PC skills- demonstrate the ability to understand and utilize inventory management system, and other assigned computer applications.

qq.Interpersonal skills- able to work effectively with other employees, supervisors, and internal parties.

rr.Customer Service- establishes and maintains customer relationships, builds trust and respect by meeting and exceeding customer expectations.

ss.Policies and Procedures- articulate knowledge and understanding of organizational policies and procedures.

tt.Financial Management- applies tools and processes to successfully manage to budget.

uu.Project management- assesses work activities and allocates resources appropriately

vv.Working knowledge of hospital supply chain.

ww.Ability to work in a stressful environment.

Supervisor Materials Management Vanderbilt Medical Center, Dec 2014-2016

1.Implement plans and goals that are consistent with the Medical Center's objectives

a.Interpret, adapt and communicate policies/procedures at higher management levels to department staff

b.Implement and evaluate policies/procedures for all activities under position jurisdiction

c.Prepare work schedules

d.Plan work flow

2.Ensure the smooth operations of the Service Centers so that adequate supply levels are maintained throughout the Medical Center

a.Troubleshoot and resolve operational and staffing issues

b.Assure that all receiving documents are properly completed

c.Assure credits for short shipments are documented per order to pay cycle, including maintaining back orders for product not shipped. Monitor all direct shipments for medical-surgical supplies and linen

d.Work directly with Primary vendors to ensure adequate delivery of medical supplies, reconcile credits, make recommendations for supplies that are clinically acceptable and financially cost effective

e.Work directly with Marketing Representatives to ensure adequate inventory levels and accurate cost from vendors

f.Maintain and monitor Materials Management database ensuring appropriate patient price, unit of measure patient cost, Dynamic Order Points/Dynamic Order Quantities, and hand quantities, etc.

g.Maintain supply inventory records; periodically report usage history data and stock objective figures for new items to clinicians; identify expired goods and forward information to the vendor to obtain proper credit, track borrow and loan to surrounding hospitals

3.Ensure all financial resources are utilized effectively

a.Use the Materials Management computer system to review patient charges for medical-surgical supplies and patient care equipment. Reconcile patient care divisions credits and charges to ensure accurate billing

b.Responsible for assuring patient charge capture for all medical surgical supplies utilized by patients to ensure accurate patient billing

c.Serves on various committees, unit boards, and work groups to assist department managers with maintaining budget requirements through cost containment

4.Exceed defined service standards for Service Centers

a.Serves as liaison for ancillary department providing one stop shopping concept to provide clinicians all products needed to support patient care, i.e., sterile trays, surgical implants, patient care equipment, medical-surgical supplies, pathology supplies, linen, etc.

5.Supervise staff to ensure a safe, satisfying and enriching environment for employees

a.Assist in providing technical and operational training to new hires including evaluations and ongoing quality assurance during orientation period

b.Conduct performance improvement counseling and performance evaluations per institutional procedures

c.Monitor attendance and tardiness

6.Ensure all Quality Standards within assigned area are met

a.Collect and prepare quality assurance data relative to Satellite Service Centers

b.Analyze data to monitor quality of service

c.Collaborate and participate in the implementation of plans to improve the quality and efficiency of services provided to clinicians

Clinical Supply Technician Lead Vanderbilt Medical Center, Feb 2007-Dec 2014

●Leading, Implementing, Measuring, and Overseeing of all Supply Chain Activities within the in–patient sector of the hospital.

●Performing tasks associated with the dispensing of medical-surgical supplies.

●Ensures appropriate supplies are purchased, received, inventory levels maintained and ensuring patient charges are captured

●Responsible for ensuring staff conducts physical inventories of all supply areas according to the defined schedule .

●Responsible for verifying Supply Chain Documentation for completeness and accuracy

●Responsible for training new hires

Clinical Supply Specialist II, Vanderbilt Medical Center, Feb 2005-2006

●Responsible for dispensing medical surgical supplies and medical implants

●Serve as inventory control specialists consulting with doctors; ensuring appropriate supplies are purchased

Decontamination Technician, Vanderbilt Hospital, Nashville, TN- Sept. 2004 – Feb. 2005

●Responsible for sterilization of instruments

●Trained new employees

●Operated Autoclave

References will be supplied upon request

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