Administrative & Office Management Professional

Alice Rump

Washington, ***** PA 412-***-**** ******@*******.***

Professional Summary

Detail-oriented and highly organized Administrative and Office Management Professional with over 18 years of experience providing executive support, HR administration, payroll management, and office operations across diverse industries. Proven expertise in managing complex calendars, coordinating travel, processing payroll and accounts payable, and supporting multiple executives simultaneously. Adept at streamlining office workflows, facilitating board meetings, handling confidential information, and implementing efficient administrative processes. Recognized for strong interpersonal skills, ability to multi-task in fast-paced environments, and proficiency with payroll systems, HR software, and Microsoft Office Suite. Notary Public certified and committed to maintaining operational excellence and compliance in all administrative functions.

Skills

Executive Support & Calendar Management

HR Administration & Onboarding

Payroll Processing (ADP)

Accounts Payable & Expense Management

Office & Facilities Management

Travel Coordination (Domestic & International)

Notary Public

Microsoft Office Programs

Monday Programs

Core Competencies

Office Manager 04/2024 to Current

Noble Environmental

As an Office Manager, I manage daily office operations, coordinate administrative processes, and ensure workflows run smoothly.

Provided high-level administrative and business support to the President, CEO, CIO, HR Manager, and cross-functional teams, improving executive efficiency and overall responsiveness.

Managed SharePoint systems for Accounting and HR records, ensuring document accuracy, secure access, and audit-ready compliance.

Processed bi-weekly payroll through ADP, ensuring timely payments and full compliance with payroll regulations.

Administered HR onboarding, including I-9 verification and employee data entry, reducing errors and accelerating new-hire readiness.

Administrative Assistant 06/2021 to 04/2024

Archaea Energy

As an Administrative Assistant, I provide comprehensive administrative support to executives and teams by managing schedules, correspondence, records, and office operations.

Provided high-level administrative and business support to the President, CEO, CIO, HR Manager, and multiple departments, improving executive efficiency and workflow coordination.

Managed HR onboarding and I-9 processing electronically in ADP and through E-Verification, ensuring compliance and accurate employee records.

Prepared and submitted outgoing mail using regular, certified mail, FedEx, and UPS, achieving timely and reliable delivery.

Processed executive expense reports for the President, CEO, and CIO, ensuring compliance with company policies and prompt reimbursement.

Office Administrator 01/2020 to 06/2021

Acrelec America

As an Office Administrator, I managed day-to-day office operations, coordinated administrative processes, and supported staff and leadership to ensure smooth and efficient workflows.

Provided comprehensive administrative and business support to the Director, HR Manager, and cross-functional teams, improving office efficiency and workflow coordination.

Processed bi-monthly payroll through ADP, ensuring timely and accurate payments while maintaining compliance with company policies.

Managed HR functions, including filing, benefits administration, open enrollment, payroll, and new hire packet preparation, streamlining onboarding and benefits processes.

Assisted with benefits enrollment, updates, and new hire setup, ensuring employees received accurate coverage and timely access to programs.

Administrative Assistant 07/2019 to 11/2019

Tetra Technologies

As an Administrative Assistant, I provided essential support to executives and teams by managing schedules, correspondence, records, and office operations.

Prepared purchase orders by verifying specifications and pricing, ensuring accuracy and compliance with budgetary guidelines.

Obtained approvals from requisitioning departments, streamlining the procurement process and reducing processing delays.

Monitored and expedited purchase orders, ensuring timely fulfillment and preventing supply chain disruptions.

Tracked purchase orders and delivery tickets, verifying accuracy of shipments and resolving discrepancies to maintain operational continuity.

Executive Assistant/Office Manager/HR Assistant/Accounts Payable Clerk 03/2014 to 07/2019

Edgemarc Energy Holdings, LLC

As an Executive Assistant / Office Manager / HR Assistant / Accounts Payable Clerk, I provided comprehensive administrative and operational support to executives and departments, managing schedules, correspondence, HR processes, and financial transactions.

Provided high-level administrative and business support to the CEO, CFO, COO, and HR Manager, improving executive efficiency and organizational workflow.

Managed the CEO's calendar, scheduling meetings and conferences on- and off-site, ensuring optimal time management and executive productivity.

Arranged domestic and international travel for the entire company, streamlining logistics and reducing travel-related disruptions.

Processed accounts payable invoices, including scanning, coding, and tracking expenses, ensuring accurate vendor payments and timely financial reconciliation.

Administrative Assistant 10/2010 to 02/2014

Apria Healthcare, LLC.

As an Administrative Assistant, I provided essential support to executives and teams by managing schedules, correspondence, records, and office operations.

Coordinated activities for 87 sales representatives, 59 account liaisons, and 4 oximetry delivery associates, streamlining communication and workflow across the department.

Prepared and tracked new business generated by sales representatives, running monthly revenue reports and delivering insights to corporate executives to support strategic decision-making.

Arranged domestic and international travel and prepared expense reports for division vice presidents, sales representatives, account liaisons, and delivery associates, ensuring timely and accurate reimbursements.

Managed all departmental administrative duties, including filing systems and office supply procurement, achieving 100% compliance with deadlines and operational requirements

Administrative Assistant 01/2005 to 10/2010

Dominion Resources Services

As an Administrative Assistant, I provided comprehensive support to executives and teams by managing schedules, correspondence, records, and office operations.

Provided full administrative support to the Vice President of Tax and ten department members, ensuring seamless operations and executive efficiency.

Performed data entry of tax bills and zero sales and use excise tax returns for multiple companies, maintaining accuracy and compliance with regulatory requirements.

Prepared tax filings and estimated payments, ensuring timely submission and adherence to all deadlines.

Maintained the record retention schedule for tax records and filings, supporting audit readiness and regulatory compliance.

Education

CCAC Continuing Education: Medical Terminology and Secretarial Courses 01/2010

CCAC Continuing Education Pittsburgh, PA

GPA: Pittsburgh, PA

Washington Hospital: Medical Terminology Courses 12/2006

Washington Hospital Washington, PA

GPA: Washington, PA

Bradford School of Business: Secretarial Courses 06/1985

Bradford School of Business Pittsburgh, PA

GPA: Pittsburgh, PA

References

Available upon request

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