Administrative Assistant & Executive Support Coordinator

Amy Brewer

ADMINISTRATIVE ASSISTANT EXECUTIVE SUPPORT OFFICE COORDINATION

PROFESSIONAL SUMMARY

Highly organized, service-focused professional with 16 years of experience supporting clients, coordinating complex schedules and logistics, managing high volumes of communications, and ensuring exceptional follow-through. Brings strong administrative coordination, calendar and event management, budget support, stakeholder communication, and problem-solving skills. Known for discretion, reliability, attention to detail, and building trusted relationships with clients and colleagues.

CORE ADMINISTRATIVE SKILLS

Administrative Support • Calendar & Schedule Coordination • Meeting & Event Coordination • Client & Stakeholder Communication • Budget Support • Document & Information Management • Cross-Functional Coordination • Prioritization & Multitasking • Problem Resolution • Confidential & Professional Communication • Microsoft Outlook • Microsoft Excel • Microsoft PowerPoint • Adobe Acrobat PROFESSIONAL EXPERIENCE

Saint Louis Club — Assistant Director of Catering 2016–Present

Coordinate approximately 400 client engagements annually, managing detailed logistics, timelines, communications, and follow-up for events ranging from 2 to 270 guests.

Serve as a primary point of contact for clients and internal stakeholders, responding to questions, organizing information, and ensuring requests are handled accurately and professionally.

Manage a complex, high-volume book of business averaging approximately $2.2M annually, requiring strong organization, prioritization, and attention to detail.

Prepare and manage event details, budgets, schedules, and related information to support smooth execution and alignment with client needs.

Advise clients on budgets and planning considerations, helping them organize priorities and make informed decisions.

Coordinate cross-functional teams of 3–25 employees and communicate key details, changes, and priorities across departments.

Resolve scheduling conflicts, last-minute changes, and service issues while maintaining professionalism and strong client relationships.

Earn repeat business and frequent client requests by name through dependable follow-through, responsiveness, and trusted relationship management.

Additional Experience: Saint Louis Club 2010–2016 Progressed within the organization, building experience in client service, administrative coordination, event operations, and internal communication before advancing into leadership. TECHNICAL SKILLS

Microsoft Outlook • Microsoft Excel • Microsoft PowerPoint • Adobe Acrobat • Reserve Cloud (Clubessential) EDUCATION

Southwestern Illinois College — 45 Credit Hours

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