Executive Assistant with Global Calendar Expertise

MARTIE D’ANDREA

Lawrenceburg, IN 513-***-**** *************@*****.***

LinkedIn: linkedin.com/in/martie-dandrea

EXECUTIVE ASSISTANT EXECUTIVE BUSINESS PARTNER PERSONAL ASSISTANT

Highly accomplished Executive Assistant with 20+ years of experience supporting C-suite executives, presidents, CEOs, vice presidents, academic leadership, and boards of directors in healthcare, higher education, finance, nonprofit, and medical technology organizations.

Recognized for anticipating executive needs, managing complex calendars, coordinating domestic and international travel, planning high-profile meetings and events, improving operational efficiency, and maintaining the highest level of confidentiality. A trusted strategic partner known for exceptional judgment, professionalism, relationship-building, and the ability to bring order to fast-paced, constantly changing environments.

CORE COMPETENCIES

Executive Support • Executive Calendar Management • Executive Business Partnership • C-Suite Support • Board Administration • Board Meeting Coordination • Executive Communications • Travel Management • Domestic & International Travel • Meeting & Event Planning • Project Coordination • Office Administration • Confidential Information Management • Process Improvement • Stakeholder Management • Cross-Functional Collaboration • Microsoft 365 • Outlook • Excel • PowerPoint • Teams • Slack • Zoom • Google Workspace • Concur • SharePoint

PROFESSIONAL EXPERIENCE

Executive Assistant to the President

Goering Center for Family & Private Business Cincinnati, OH

May 2025 – April 2026

Managed a highly complex executive calendar, balancing competing priorities while protecting executive time.

Coordinated more than 100 executive meetings, board meetings, member programs, and organizational events annually.

Prepared executive correspondence, board packets, presentations, agendas, reports, and meeting materials.

Served as the primary liaison between executive leadership, board members, business leaders, members, and community partners.

Streamlined scheduling and communication processes, improving office efficiency by approximately 25%.

Maintained a 95%+ completion rate on executive action items and strategic initiatives.

Coordinated executive travel, meeting logistics, and high-profile events from planning through execution.

Built collaborative relationships across departments while ensuring exceptional customer service and professionalism.

Executive Assistant to the Senior Vice President & Chief Technology Officer

Vapotherm Exeter, NH

February 2023 – May 2025

Supported the Senior Vice President & CTO and senior leadership across Engineering, Research & Development, Operations, Innovation, Quality, and Global Connectivity.

Managed executive calendars spanning multiple U.S. and international time zones, including Singapore and Mexico.

Coordinated complex domestic and international travel, including flights, hotels, visas, transportation, and executive itineraries.

Prepared executive presentations, reports, meeting materials, and leadership communications.

Managed executive meetings, tracked follow-up actions, and maintained a 95%+ completion rate on strategic initiatives.

Led special projects focused on improving operational workflows and resource utilization.

Served as a trusted liaison among executive leadership, cross-functional teams, and global stakeholders.

Handled highly confidential executive and organizational information with discretion.

Executive Assistant to the Vice President, Revenue Cycle

University of Louisville Health Louisville, KY

March 2021 – September 2021

Managed executive scheduling and coordinated communications across multiple operational departments.

Prepared executive reports, presentations, and meeting materials.

Supported large-scale operational initiatives through project coordination and executive follow-up.

Improved reimbursement processes through detailed analysis and proactive payer communications.

Collaborated with leadership to improve operational performance and reduce reimbursement delays.

Executive Assistant to the President & CEO

Uptown Consortium, Inc. Cincinnati, OH

July 2018 – February 2021

Managed executive calendar, travel, board activities, and executive communications.

Coordinated more than 75 executive meetings, board meetings, stakeholder events, and community initiatives annually.

Prepared board agendas, minutes, reports, and executive presentations.

Improved administrative workflows, increasing office efficiency by more than 20%.

Coordinated executive events, strategic initiatives, and community partnerships.

Executive Assistant to the Dean

University of Cincinnati College of Law Cincinnati, OH

September 2015 – July 2018

Supported the Dean in a fast-paced academic environment with extensive scheduling demands.

Coordinated more than 150 annual meetings, donor events, faculty meetings, and executive functions.

Managed confidential personnel, academic, and executive information.

Planned executive events, donor receptions, and speaking engagements.

Served as liaison among faculty, university leadership, students, alumni, and external stakeholders.

Improved office processes that increased efficiency by approximately 25%.

ADDITIONAL EXPERIENCE

Office Manager / Executive Assistant – OLCO, Inc.

HR Administrator / Dispatcher – C&B Marine

EDUCATION

Business & Human Resources Administration Coursework

Ivy Tech Community College – Lawrenceburg, Indiana

Coursework focused on Human Resources, Business Administration, Executive Support, Professional Communication, and Office Administration.

TECHNICAL SKILLS

Microsoft 365 • Outlook • Word • Excel • PowerPoint • Teams • SharePoint • Google Workspace • Google Calendar • Slack • Zoom • Concur • SurveyMonkey • Jotform • Salesforce • Epicor • ARM • Planful • Asana • Calendly

CAREER HIGHLIGHTS

20+ years supporting C-suite executives, presidents, CEOs, vice presidents, and academic leadership

Managed executive calendars across multiple domestic and international time zones

Coordinated more than 150 executive meetings and events annually

Planned domestic and international executive travel

Improved office efficiency by up to 25% through process improvements

Maintained a 95%+ completion rate on executive priorities and strategic initiatives

Trusted with highly confidential executive, financial, HR, legal, and organizational information

Recognized for professionalism, discretion, organization, and exceptional relationship management

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