Administrative & Project Support Secretary

Dear Hiring Manager,

RE: APPLICATION FOR ADMINISTRATIVE / PROJECT SUPPORT

OPPORTUNITIES

I am writing to express my interest in any current or future opportunities within your organisation in the areas of Administration, Office Administration, Project Support, Project Secretary, Document Control or related administrative positions. I have several years of experience working in an architectural and professional consulting environment, where I have developed strong administrative, organisational and communication skills. I joined Jack Mutua Architects Incorporated in 2016 and progressed from a Cleaner to Admin/Reception and subsequently to my current position as Secretary.

In my current role, I am responsible for preparing and managing correspondence, minutes, progress reports, letters, transmittals and drawing issue sheets, as well as maintaining project files and document registers. I also coordinate meetings, maintain schedules and calendars, manage incoming and outgoing correspondence, maintain electronic and hard-copy filing systems, and assist with the coordination of information between internal and external stakeholders.

I hold a Certificate in Secretary and Office Administration from the International University of Management (IUM) and have completed a Diploma in Office Administration. I am proficient in Microsoft Word, PowerPoint and Excel and have developed a strong understanding of office administration, document management and project-related support.

I am a hardworking, organised and dependable individual who is willing to learn and adapt to new environments. I would appreciate the opportunity to contribute my skills and experience to your organisation and would be grateful if my CV could be kept on record for any suitable current or future opportunities. Please find my CV attached for your consideration. I would welcome the opportunity to discuss my application further should a suitable position become available. Thank you for your time and consideration. I look forward to hearing from you. Yours faithfully,

Merilizes Horases

+264-**-***-**** / +264-**-***-****

********@*****.***

MERILIZES

HORASES

********@*****.***

+264-**-***-**** / +264-**-***-****

Windhoek, Namibia

EDUCATION

Diploma in Office Administration

International University of Management

(IUM)

July – December 2022 Distinction

Candidate / Pending Graduation

Certificate in Secretary and Office

Administration

International University of Management

(IUM)

January – July 2022 Distinction

SOFTWARE USAGE

Microsoft Word — Advanced

Microsoft PowerPoint — Advanced

Microsoft Excel — Intermediate

SKILLS

Office Administration

Project Support

Document Control

Correspondence

Meeting Coordination

Minutes & Reports

Project Filing

Transmittals & Drawing Issue Sheets

Calendar Management

Internal & External Communication

PERSONAL DETAILS

Nationality: Namibian

Languages: English, Afrikaans &

Damara-Nama

REFERENCES

Mr. N. Mashila

Jack Mutua Architects Incorporated

+264-**-***-**** / +264-**-***-***

Mr. S. Kaduwah

International University of Management

+264-**-***-**** / 04

Mr. M. Engelbrecht

FLM Fruit and Vegetables Namibia (Pty)

+264-**-***-***

PROFILE

Experienced Administrative and Project Support professional with progressive experience in administration, reception and secretarial work within an architectural and professional consulting environment. Joined Jack Mutua Architects Incorporated in 2016 and progressed from Cleaner to Admin/Reception and then Secretary. Experienced in construction and project-related administration, correspondence, meeting minutes, progress reports, project documentation, document control, transmittals, drawing issue sheets, filing, project registers and coordination of information between clients, consultants, contractors and internal teams. Organized, dependable and detail-oriented, with formal qualifications in Office Administration.

CORE SKILLS

Construction & Project Administration • Document Control & Project Filing • Tender Documentation • Correspondence & Report Preparation • Meeting & Site-Meeting Coordination • Minutes & Progress Reports • Transmittals & Drawing Issue Sheets • Project Registers & Issue-Matrix Reports • Contractor & Consultant Communication • Interim Payment Certificate Administration • Calendar & Schedule Management • Electronic & Hard- Copy Records Management.

EMPLOYMENT RECORD

2019 – Present Secretary

Jack Mutua Architects Incorporated

o Prepare and manage correspondence, minutes, progress reports, letters, transmittals, drawing issue sheets and project filing. o Organize and coordinate meetings and distribute technical, site progress and client meeting minutes.

o Maintain office systems, site-visit schedules, calendars, appointments and document management systems.

o Handle incoming and outgoing emails, mail, calls and other correspondence. o Coordinate the flow of information internally and externally and keep electronic and hard-copy filing up to date.

o Prepare issue matrix reports on government projects that are on hold. o Issue Interim Payment Certificates for contractors and subcontractors. 2019 Admin / Reception

Jack Mutua Architects Incorporated

o Greet and direct visitors; handle incoming and outgoing calls and mail. o Schedule meetings, maintain calendars and manage client enquiries. o Manage office supplies and perform clerical duties including photocopying, sorting and distributing paperwork.

o Assist with typing letters, minutes and reports. 2016 – 2019 Cleaner

Jack Mutua Architects Incorporated

o Maintained clean and organized workspaces, offices and common areas. o Carried out deep and detailed cleaning, restocked supplies and maintained supply rooms.

o Prepared tea and coffee for clients and internal staff. 2015 – 2016 Cashier

FLM Fruit and Vegetables Namibia (Pty) Ltd

o Scanned goods, processed cash and credit payments, issued receipts and attended to customer enquiries.

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